Travel

Please fill out the ME Student Group Driver Log for your student group (see below) throughout your trip.

• 1. ASME Driver Log

  2. FSAE Driver Log

  3. MER Driver Log

  4. She is ME Driver Log

• Meals are typically covered by each individual group member on trips. If you would like to inquire about whether your group can cover some meals via group funds, please contact meundergrad@umn.edu.

• You are not allowed to use the Voyager credit card you receive from Fleet Services when renting a vehicle to pay for tolls. Please pay for as many as you can as you go and submit for reimbursement upon return.

Please review all of the following guidelines, rules, and policies before making a reservation through Fleet Services:

• Vehicle/trailer rental info, instructions, and costs

• Rental Rates and other possible charges

• Fueling Information

• Roadside assistance info

• Policies on renting vehicle for university business

• If you use a personal vehicle, all liability falls on the vehicle's owner and insurance policy. We strongly recommend not using personal vehicles. Click here for more information on using a personal vehicle.

• Info on tabs, title and licenses, insurance

  • Fleet Services is notified of tab/license renewals. They will then contact meundergrad@umn.edu. Most vehicles have tax exempt plates that are good for two years.

• Information on tolls can be found here. We recommend paying as many tolls as possible at the time of travel, as opposed to after the trip is over.

• Fleet Services FAQ

• All rental vehicles come with a Voyager credit card that can be used for fuel and maintenance. There is a 24-hour customer service and roadside assistance phone number (1-800-987-6591) to be used to report maintenance or breakdown issues.

• Per Fleet Services policy, your group's staff or faculty advisor must be the official requestor of the rental vehicle.

Note: Per the Controller's Office, snowmobiles are not allowed to be hauled on a trailer.

1. Group leader(s) are to make the lodging reservations following the instructions below.

2. Determine total amount due for lodging.

3. Submit a purchase order through the ME Purchase Order App. Instructions found here.

4. The ME Finance Team will generate a physical check(s) you will then bring with you when traveling. You will be notified when the check is ready to be picked up from the ME Finance Office.

If you have any questions or concerns about the purchase order(s), please email mepurch@umn.edu.

Note: Any incidentals or additional charges (ie. room service) are the responsibility of individual members.

• Make sure your driver log is completed and up to date. (See "During Your Trip" section above.)

• Submit your reimbursements if applicable. Reimbursement instructions can be found here.