Embedded Files
Unless noted otherwise on your offer letter, your start date is September 15, 2025 and end date is May 24, 2026
HR Questions: sph-hr@umn.edu
Payroll Questions: epichpay@umn.edu
Financial Aid: onestop@umn.edu
BREAKS & TIME OFF
BREAKS & TIME OFF
There is no break in employment during holidays, winter break (December 19, 2025-January 20, 2026) or spring break (March 9-13, 2026). Students should continue to work their regular weekly hours.
If you need time off, you can bank your hours (i.e. work more hours one week and have fewer hours the following week, etc.). Please arrange this with your supervisor(s) in advance.
Visit mch.umn.edu/imptdates/ for other important dates!
payment process
payment process
File and refer back your offer letter so you know your pay rate, dates and what type of classification you're in.
Your deployment is contingent upon the continuing availability of work and funds for the position and on your satisfactory work performance. Stipends depend on the project, Center funding and the number of deployments offered in a given year.
See the below for more details about your position, taken from your UMN/EpiCH offer letter templates.
University Non-Service (UNS) Internships (Job Code # 9584) will be compensated through a stipend.
The pay period is 14 days in length, and you will be paid bi-weekly (every other Wednesday). OHR's pay calendar will let you know when you can expect your first paycheck.
You have fixed pay, meaning your paycheck contains the same amount every paycheck. You are responsible for tracking/adjusting your hours to ensure you average your weekly hours.
For example, if you are deployed for 7 hours/week and need to work 5 hours one week, you should adjust your hours the following week so you work 9 hours the next week. Be sure to check in with your supervisor before adjusting your hours.
For example, you are deployed for 7 hours/week and work 9 hours one week. You should adjust your hours the following week so you work 5 hours the next week. Be sure to check in with your supervisor before adjusting your hours.
Under this appointment, you are not eligible for sick leave; vacation; health plan benefits; Regents’ Scholarship; University retirement plans; or layoff rights.
All projects must be completed and the final stipend payment made by the grant budget end date (June 30 of every year)
CONTACT: epichpay@umn.edu
FINANCiAL AID/ONE STOP
FINANCiAL AID/ONE STOP
You may log into OneStop and see a message about a "Payroll Fellowship." This is OneStop's way of documenting your classification as an intern (UMN job code 9584).
If you have questions:
Review your financial aid history (if applicable): There should be a record of a payroll fellowship from the last academic year.
Email OneStop (include your student ID number in your email) and let them know that SPH's HR and payroll have confirmed that you're in the correct job code (9584) and that you should be receiving bi-weekly payments as an Intern.
Confirm that what's listed under "Payroll Fellowship" is simply documentation that you're receiving funds for your internship role under job code 9584.
If you'd like to copy Sara, feel free (no need to copy EpiCH payroll or HR).
CONTACT: onestop@umn.edu
TAXES & W2s
TAXES & W2s
The Internal Revenue Service (IRS) considers “non-qualified” fellowship amounts to be taxable income, which you are responsible for reporting on your tax return.
Neither the Center nor the UMN is required to file a return of information (W-2 or 1099-M) or report your fellowship to the IRS.
CONTACT: For tax-specific details related to this appointment, please see Tax Information for Non-Service Fellowships. For further questions, email (ohr@umn.edu) or call UMN OHR (612-624-8647 or 800-756-2363).
TIME CARDS
TIME CARDS
Center positions do not require the submission of time cards through the UMN/OneStop.
When you're logged into your MyU portal, you may see a notification that tells you to submit your time. This is an auto-generated notification for students who are in the UMN's HR/payroll system. You can ignore.
Your supervisor may ask you to keep track of your hours.
HIPAA Privacy & Other UMN Trainings
HIPAA Privacy & Other UMN Trainings
Questions? Contact training@umn.edu
You may receive a notification to complete HIPAA Privacy Training. If you did, you should complete it within the week.
If you see similar "Enrollment Confirmations" for additional UMN trainings, you should also tend to those right away!
Page updated
Report abuse