EVENTS RESOURCES

The guidance here answers common questions for events at MCC. There are many unique components for each event, so this list is not all encompassing. If you need additional support, please reach out to the events team for a consultation at mccevents@umn.edu.

Spaces & Reservations

These are for resources managed by Research Facility Support Services (RFSS) and non-MCC University teams. This is not an exhaustive list.

• Explore the RFSS Spaces

  • • CCRB has est. 22 5' tables and 16 black poster display boards (est. 8' wide)

• Learn about Event & Meeting Reservations and Processes in RFSS Spaces

• Learn about booking spaces outside of MCC space and across campus

  • • Office of Classroom Management

    • Health Sciences Classroom Services

    • Conference & Event Services

    • McNamara Alumni Center

    • Humphrey Conference Center

• Need help booking a space somewhere else? Contact mccevents@umn.edu for tips and suggestions.

Audiovisual Support

• RFSS hired an A/V technician to support event needs at no additional cost (as of March 2025). Advanced notice is required to utilize this service. Be sure to include these details in your RFSS space request.

  • • Alternatively, we frequently hire Joel Westacott for A/V needs: joel.westacott@gmail.com

• Most venues offer A/V packages when using their space. Connect with mccevents@umn.edu if you need additional advice.

Ordering Food & Beverages

• Gopher Hospitality is the exclusive caterer at Huntington Bank Stadium

• SkyLakes/M Food Co is the University's in-house catering (no permits necessary when using them as the exclusive caterer)

• See Resources section below for non-University recommended caterers.

• Permits

  • • Food Permit (UM1863) is required whenever you are not using SkyLakes and should be submitted to bcd@umn.edu for approval. Send to rbmsevnt@umn.edu if using RFSS space once approved.

    • Alcohol Permit (UM23) is required whenever you are providing alcohol and should be submitted to orm@umn.edu for approval. Send to rbmsevnt@umn.edu if using RFSS space once approved.

Marketing My Event

• Work with MCC Marketing & Communications on more specific needs by reaching out to mcccom@umn.edu.

  • • Submit a Graphic Design Request

    • Review Events Marketing Process

Registration

• For events without a registration fee, we suggest using Google Forms or Qualtrics

  • • If your event registration form collects Protected Health Information (PHI), you must use Qualtrics

• For events with a paid registration fee, we suggest using DORS. The Events team may be able to help with this, please reach out to learn more.

  • • Alternatively, you can use Ticketing Services through Northrop (for a fee).

For events less than 100 attendees, with fewer than 10 speakers, please request assistance from the MCC Administration Team by contacting mccadmin@umn.edu.

For larger events, please contact the MCC Events Team by contacting mccevents@umn.edu.

Please note that working with either team requires advance notice. The more notice the better. The larger the event, the more notice is needed and is subject to availability of the teams. As an example, most events larger than 100 attendees are planned 8 - 12 months in advance.

Please review some of the guidance provided in the Resources and Templates tabs for additional information or set-up a brief consultation by reaching out to the Events Team at mccevents@umn.edu.

• Event Planning Guide

• Event Marketing Guide

• Suggested Catering

  • • MCC Favorites: El Burrito Mercado, Kafe 421, Nautical Bowls

    • Local Favorites: Chef Jeff, Holyland, Soul Bowl

    • Boxed Lunches: Afro Deli, Apple Spice, Manny's Tortas, Sweetgreen

    • Bar Services: Complete Beverage Service, Hire a Host, With a Twist

• Other Suggested Vendors

  • • Photographers: Erin Benner, Nestor Gomez-Jimenez

    • Rentals & Decor: Apres, Ultimate Events, Corner Balloon Shoppe

• Supplies & Materials

  • • The MCC Events Team owns some common event equipment that may be available for your use without charge. Please reach out to inquire at mccevents@umn.edu.

    • Ex: Easels, sign holders, name tag trays, lanyard holders, extension cords, decor, etc.

• Printing Services

  • • UMN Printing Services, Minuteman Press

• Swag

  • • The MCC Events and Outreach Team may be able to provide small quantities of swag/giveaway items. If you want to order your own items, we suggest the following vendors. All materials should be run by Marketing and Communications prior to ordering. Swag ordered by specific lab groups/teams should be on their group's account.

    • Suggested vendors: Big Spirit Promo, Eco Promotions, Minuteman Press, Synergy Imports, Vernon Promotions

• Logistics & Parking

  • CCRB Parking Map z.umn.edu/ccrbparking `

When using these templates, please download the file before editing.

• Event Workplan Template

• Event Budget Template

• Event Space Standard Layout Templates:

  • MCRB 450

  • CCRB 1-125 (Seminar Room)

  • CCRB Atrium

  • MRF 1-101

• Post-Event Report Template