Required Documents

There are several documents that you must upload to complete your grant application. These include:

• Signed ERME Cover Sheet (SF424)

o For your application to be official, the ERME Cover Sheet (SF424), with the signature of your organization’s authorized representative or fiscal agent, must be received at the respective Regional ERME Center by the specified closing date.

You must upload a copy of the ERME Cover Sheet (SF424) as a PDF document to complete your Application submission. The form may be obtained in the Application Resources (http://extensionrme.org/Resources.aspx#RVS). If circumstances will prevent your ability to upload the Cover Sheet, you may, with special permission from your regional center, mail the original.

• ERME Budget Form

o You must upload a copy of your completed ERME Budget form as a PDF document to complete your submission. The form may be obtained in the Application Resources. See your RFA for details on allowed expenses.

Note: In order to save information in the required forms, you need to first download the document locally or to a network drive. If you edit the information in the browser window in which it appears, your changes will not be saved.

Click the name of the document you wish to download. The form will open in another browser window. You may see a message that says “Please wait…” – you may proceed to download the file. From here, click the download button in the upper, right-hand corner of the screen (a down arrow). This will bring up the standard dialog box with your local and network save options. Save the PDF in this location. 

Once saved, exit out of the browser window and open the PDF on your machine. From this point on, you should be able to edit and save the file as needed without worrying about losing your changes.

• Letters of Commitment from Project Collaborators, Consultants, and Sub-Awards 

(Letters of commitment from all Sub-awards, Consultants and Collaborators are required to be uploaded in either the Project Team or Project Collaborators sections)

o Letters of Commitment from sub-awards, consultants, and each listed collaborator must clearly state their contributing role, expertise, and/or knowledge that will support the delivery of proposed outcomes. Letters from project team members are not required unless it is part of a consultant or sub-award package. Letters must be signed and dated and addressed to the Regional Center’s Director, but delivered to applicant for inclusion with the application. Applicants must upload the letters as part of the complete PDF package to the online application system. Form letters are not allowed.

o Individual letters submitted either electronically or via hard copy directly to a Regional ERME Center will not be accepted.

o All letters must be received as part of the online application by your Regional ERME Center on or before the date on which Applications are due. Special permission may be obtained from the regional ERME Center for the applicant to submit letters as hard copies.

o Signed and dated letters must be written on the letterhead of the Co- Project Director’s/ team member’s/collaborator’s organization, addressed to the Regional ERME Center’s Director, and uploaded.

• Subcontracts and Consultants

Funding may be used to provide sub-awards not to exceed 49 percent of the requested budget. All sub-awardees must comply with applicable requirements for sub-awards.  Detailed instructions for sub-awards and consultants are available in Appendix A to the RFA (Budget and Budget Narrative Instructions). 

o Subcontracts Require:

Separate Sub-award Budget Form (This form is available in Application Resources (http://extensionrme.org/Resources.aspx#RVS), and utilizes the same format as the ERME Budget Form)

Separate Budget Narrative

Letter of Commitment from the subcontractor organization outlining the organization’s statement of work.

o Consultants Require:

Letter of Commitment which includes the consultant’s project responsibilities, hours and rate of pay.

Abbreviated (2-page maximum) Resume or Curriculum Vitae (CV) for each consultant.