CECS Facilities FAQ's & How To's

To request an office or lab signage change, please use the OTHER/MISC. REQUEST FORM.

SCHEDULING/REQUESTING INSTRUCTIONAL LAB ACCESS

Date Updated: 1/4/22

Responsible Parties: Department Administrators, CECS Facilities & Lab Safety Team, Sue Guinn

This S.O.P. should be used at the beginning of each semester to ensure instructional labs can be accessed by faculty and students at the correctly scheduled times corresponding to instructional activities. There are four types of access:

• Keyed Instructional LABS

• MCard Reader Equipped Instructional LABS

• Keyed Instructional Classrooms (***disregard: the registrar's office will coordinate all classroom access)

• MCard Reader Equipped Instructional Classrooms (***disregard: the registrar's office will coordinate all classroom access)

A directory of labs/classrooms and their door access type can be found HERE.

Keyed Instructional Labs

Instructors using instructional labs should have a key requested for their use throughout the semester. Keys can be requested using the KEY REQUEST FORM.

***Keys should be requested by Department staff and not by instructors directly.

MCard Reader Equipped Instructional Labs

MCard readers are programmed to be automatically unlocked for scheduled classes. 

To schedule an automatic MCard Reader unlock, Department administrators should use the SCHEDULED INSTRUCTIONAL LAB UNLOCK REQUEST FORM.

For instructional classes, Mcard Readers are typically unlocked one (1) hour before a class starts, and locked 15 minutes after the end of the class.  Unlock requests DO NOT need to include this padding around the requested unlock times- it will automatically be added.   

KEYED or MCard Reader Equipped Instructional Classrooms

All classroom access is coordinated by the registrar's office and no information for this type of access is required to be submitted.

***Key and Scheduled Unlock Requests can take 3-10 days to process and should be submitted as early as possible before the start of the semester.

***Instructional classroom access is coordinated by the registrar's office.

GSA ELB OFFICE KEYPAD INSTRUCTIONS

CLICK HERE FOR LINK TO INSTRUCTIONAL PDF.

RESERVING COMPUTER CLASSROOM FOR INSTRUCTIONAL ACTIVITIES 

Date Updated: 5/16/2023

Responsible Parties: Department Faculty/Chairs/Administrators

Locations: HPEC 1180, HPEC 1190, ELB 2026, ELB 2034

The steps for this process are as follows:

1. Verify that the reservation is for an instructional activity/class.

2. Submit an ITS Service Desk Request for the desired dates/time and location of the reservation HERE. 

3. ITS will verify that there are no conflicts for the requested date/time in the desired computer lab and then add the reservation to the lab's calendar.

4. Once you receive confirmation that the reservation has been successfully added to the computer lab's calendar, it should be forwarded to the Registrars office (umd-roomscheduling@umich.edu) so that the Banner/25Live databases can be updated.

Posting Content to CECS Digital Signage

Date Updated: 4/23/24

Responsible Parties: Anyone

Locations: Digital Signage in all CECS spaces.

The steps for this process are as follows:

1. Send an email with your request details to umd-digital-signage@umich.edu. 

2. Once your signage has been vetted for technical requirements, your request will be sent to Eric Kirk for final approval and posting. Technical requirement information will come directly from the umd-digital-signage@umich.edu team.

Furniture/Furnishings Requests

Date Updated: 5/7/24

Responsible Parties: Anyone

Locations: All CECS buildings.

See detailed information on this topic HERE.

Office or Lab Clean Out Guidelines

Date Updated: 5/13/24

Responsible Parties: Anyone

Locations: All CECS buildings.

See detailed information on this topic HERE.