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Guidelines
Guidelines
All prostaff should submit their time away/absences in Workday in advance have it approved. There is no need to wait for the pay period when the absence occurs to submit an absence request.
Non-exempt staff still need to complete their hours in the calendar/timesheet and have it approved every two weeks just like in PHR.
Exempt staff no longer submit a timesheet every two weeks. Exempt staff only submit their absences.
Non-exempt: time entry training videos for non-exempt employees and time entry approval videos for supervisors
Non-exempt: time entry training videos for non-exempt employees and time entry approval videos for supervisors
Videos for non-exempt employees
Non-exempt employee video 1: Enter, Edit, and Submit My Time
Click the job aid for written instructions on how to enter, edit, and submit time.
Non-exempt employee video 2: View My Time
Videos for supervisor of non-exempt employees
Supervisor video 1: Review and Approve Time
Click the job aid for written instructions on how to review time.
Supervisor video 2: Enter and Edit Time for an Employee
Click the job aid for written instructions on how to enter and edit time for an employee.
Details about Resident Life non-exempt time entry
Details about Resident Life non-exempt time entry
To clarify some items talked about in the training videos...
Resident Life non-exempt positions use MANUAL time entry. The Workday webclock is not available for our use at this time.
Automatic meal breaks will be added to non-exempt timesheets as long as the shift is 6 hours or longer shift.
Entering annual, personal, or sick time - instructions section 3) below.
Exempt & Non-Exempt: Requesting an absence or time off
Exempt & Non-Exempt: Requesting an absence or time off
In Workday, annual, personal, and sick leave are managed as an "absence" or "time off". Absences are short-term. In Workday, the term "leave" refers to times when a full-time employee requests off work for a long-term reason such as a medical condition.
Entering an absence
Use the Request Absence job aid to request time away and add it to your timesheet. Whenever possible, absences should be entered and approved in advance. There is no need to wait for the two week pay period to enter an absence or time away request.
Here are a few hints on the Request Absence process:
In step 5) when selecting a type of absence, employees may just start typing the type of absence like "annual" or "sick" in the section and it will populate.
After enter the day of the absence, be sure to follow to step 7) and adjust the quantity of sick and safe hours requested if not a full day
At the end of the action in the "enter your comment" section, you may enter a note for your supervisor
Submit your request at the end. Requests must be approved by a supervisor for time away to be applied.
Correcting an absence
Use this job aid to Correct Absence the Correct Correct Absence action in Workday. A few hints on the process
At the end of the action in the "enter your comment" section, enter a note for your supervisor indicating why the change was made.
Submit your request at the end. Requests must be approved by a supervisor for changes to absence requests to be applied.
Approving and correcting absences
Approving and correcting absences
Approving absences
When an employee submit an absence, the supervisor will receive an action in My Tasks to approve, deny, or send back the absence. My Tasks looks like an Inbox icon in the upper-right hand corner of the Workday homepage.
Adjusting a time off on behalf of an employee
Use these job aids to adjust time off on behalf of an employee
Requesting and approving long-term leave
Requesting and approving long-term leave
Consult with the Resident Life Human Resources unit if you or your staff are in need of extended leave away from work. Information on long term types of leave is available at the University Human Resources leave managment website.
You may consult these job aids for instructions to request and approving long-term leave in Workday
Updated October 21, 2024
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