club RESOURCEs
This page is for Leaders and Volunteers of Martin County 4-H Clubs.
Here, you can find important documents and resources to help you run your club.
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INterested in volunteering?
INterested in volunteering?
If you are an Adult, ages 18+ and have a passion and a desire to work with youth and share your knowledge, please reach out to the Martin County 4-H Office. We have long term and short term volunteering opportunities available, in areas such as guest speaking, being a guest judge for a contest, hosting workshops/teaching specific skills, or running a 4-H club.
Great support starts here
Great support starts here
A great resource for digestible handouts on 4-H topics is the Ask IFAS powered by EDIS which can be found here: https://edis.ifas.ufl.edu/
You can search either 4-H or a specific topic within 4-H for more information!
Club Deposit and
Club Deposit and
Check Request Form
Check Request Form
4H_FundsManagementForm_2024.pdfClub Check Request
The Request for Reimbursement or Funds Form must be completed and submitted to the 4-H office via email, drop-off, or mail. You can also pick up a copy of the form in the 4-H office. Accompanying the request form must be an invoice(s) or receipt(s). All must be present for a reimbursement or payment check to be cut.
The process for receiving funds:
The club (youth) votes and marks in the minutes the use of “x” amount of funds for “y” activity or event.
The leader or co-leader makes the purchase.
The leader or co-leader fills out the Form.
The leader or co-leader submits the Form with the supporting data (Club minutes as well as invoice/PO or receipts for intended spending) to the office.
The office receives and reviews the request.
The office cuts the reimbursement check to the individual or a payment check to the company.
The 4-H account signers come to sign the check.
Please note that if a request is over $500, additional time may be required as a second signature is needed.
Club Deposits
The Deposit of Funds Form must be filled out, with detailed descriptions (such as club name, amount, and check number), and signed by the leader dropping off the deposit. Please note in the description if it is a sponsorship, club dues, fundraiser, etc. Deposits must be made within three weeks of receiving the funds.
4-H Club Treasurer's Manual
4-H Club Treasurer's Manual
Fundraising Permission Form
Fundraising Permission Form
pdf_4H_4H01200 Florida 4-H Treasurers Manuel.pdfIn the club treasurer's manual you will find helpful documents and policies/best practices for managing club funds and the financial side of 4-H. Each club should have a treasurer and be utilizing the treasurer's manual in their club meetings.
Fundraising Permission Form.pdfCommunicate with the 4-H Agent before you plan a fundraiser to be sure it falls within what is allowed in 4-H. To help, you can fill out this form and send it to the 4-H Agent at least 30 days before the fundraiser is to start.
Risk Management for 4-H Youth Development Work: Handling Club Funds
Risk Management for 4-H Youth Development Work: Handling Club Funds
4H38600 Risk Management - Fundraising and Fund Handling.pdf
Risk and Liability
Risk and Liability
Do you know how to mitigate and manage risk/liability? What should you do if an incident occurs?
Check out the resources below to help you plan smart club activities and stay safe!
4H29900 Risk Management - Pre-Event Planning Guide and Matrix.pdfRisk Management for 4-H Youth Development Programs: Pre-Event Planning Guide and Matrix
4H29800 Risk Management - Transportation.pdfRisk Management for 4-H Youth Development Programs: Transportation
4H29500 Risk Management - Contracts.pdfRisk Management for 4-H Youth Development Programs: Contracts
4H29600 Risk Management - Insurance.pdfRisk Management for 4-H Youth Development Programs: Insurance
4H34200 Protecting Youth and Volunteers by Planning Ahead, Reducing Risk.pdf4-H Volunteer Training Series: Protecting Youth and Volunteers by Planning Ahead, Reducing Risk
4H38400 Risk Management - Risk Management Checklist.pdfRisk Management for 4-H Youth Development Work: Risk Management Checklist
a Accident_Injury_Discipline.pdfAccident/Injury and Behavior Incident Form
Voicing your concerns a 4H protocol2021_Final_Fillable.pdfVoicing Your Concerns Packet
Starting a 4-H Club
Starting a 4-H Club
Looking for resources to help you get your club kick started? Look no further!
4H33600 How to start a 4-H Club.pdf4-H Volunteer Training Series: How to start a 4-H Club (for Youth Ages 8-18)
4H33700 Selecting a Name for Your Club.pdf4-H Volunteer Training Series: Selecting a Name for Your 4-H Club
4H33800 Adopting 4-H Club Bylaws.pdf4-H Volunteer Training Series: Adopting 4-H Club Bylaws
4H34000 Making Learning Fun.pdf4-H Volunteer Training Series: Making Learning Fun
4H24200 Targeting Life Skills in 4-H.pdfTargeting Life Skills in 4-H
4H24300 Using an Experiential Model in 4-H.pdfUsing an Experiential Model in 4-H
4H34400 Running a Smooth 4-H Business Meetihng.pdf4-H Volunteer Training Series: Running a Smooth 4-H Business Meeting
4H34100 Positive Discipline for Youth.pdf4-H Volunteer Training Series: Positive Discipline for Youth
FLORIDA 4-H STANDARD OF EXCELLENCE FOR YOUTH
FLORIDA 4-H STANDARD OF EXCELLENCE FOR YOUTH
https://florida4h.ifas.ufl.edu/youth/awards-and-recognition/standard-of-excellence/
The Florida 4-H Standards of Excellence for Youth provides an opportunity for 4-H youth at each age level (Cloverbud, Junior, Intermediate, and Senior) to recognized for their 4-H participation and achievements. This recognition is based on how closely each member's performance matches the standard, not the performances of other youth.
4-H member participation and achievements can be documented on the Florida 4-H Standard of Excellence application and submitted to the county 4-H office. Counties may recognize youth with certificates, ribbons or another type of award. Teaching young people skills needed to meet or achieve standards has a lifelong benefit. 4-H has excelled in recognizing 4-H'ers who have achieved standards of excellence.
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