Flex Plan

Initial Notification to Faculty

After accommodation letters are sent out, myDSS will automatically send email notifications to faculty prompting them to complete the flex plan form. Faculty will receive a total of 3 reminders over 6 days after the accommodation letter is sent out. 

Review of Flex Plans 

Faculty will complete the flex plan based on the course design. The plan should not be customized to individual students. After faculty complete the plan in myDSS, staff will review the answers. Check for:

• statements that imply the plan won't be honored

• faculty is going to require documentation 

• statements that refer to the syllabus in lieu of using the plan 

• general statements that give you pause like "attendance is highly encouraged as it increases the learning experience of students" 

In the event that faculty does put something that matches the list above, staff must reach out to faculty to correct the plan and/or educate them on how the accommodation works. For example: 

•  statements that imply the plan won't be honored - ask them about their concerns, assess if there is a fundamental alteration 

• faculty is going to require documentation - remind them that documentation cannot be required, ask if they would be satisfied by having the student statement via email that they are using their flex plan explicitly as "documentation". 

• statements that refer to the syllabus in lieu of using the plan - clarify that the flex plan should be used first as it is slightly modifying the syllabus & that after the plan is used, the syllabus policy will kick in 

• general statements that give you pause - depending on the statement, it can be removed from the plan OR you can contact faculty to clarify what they are intending to say. In the example above, the statement can be removed. It's not productive to the accommodation process and nothing would be gained by conversing with the faculty. 

Once the plan has been reviewed, the plan should be marked as complete & sent to faculty and student(s). 

Default Plans 

Assisting Faculty With Flex Plan Accommodation