Purchasing & Travel

• Purchase Orders

  • Please allow 10-15 business days for the processing of purchase order requests

  • In some instances, processing may take longer than expected

  • Any purchase order exceeding $5000 requires three quotes from approved WISD vendors

  • Check Jotform for updates and notifications

FORMS FOR STUDENT TRAVEL

• • Student Permission Form

  • Student Attendance (submit to attendance office no more than one day before)

  • Student Meals Signature Page

BEST PRACTICES

• Travel Approval

  • Before you pay for any travel or registration, remember it must be approved by way of a Purchase Requisition.

  • Recommendation: begin the travel process as soon as you know you are traveling.

    • 15-30 days in advance is ideal

  • Out-of-state travel requires board approval. Consider submitting this at least 60 days prior to travel date.

  • District transportation should be secured at least 15 days prior to travel date, recommended 30 days.

• Hotels

  • If the hotel offers breakfast, you will not receive a per diem for breakfast. (Few exceptions apply.)

  • Do not use third-party sites to book your hotel.

  • If the hotel is above per diem, try calling the hotel and asking them to meet the per diem amount.

• Meals

  • If the hotel offers breakfast, you will not receive a per diem for breakfast. (Few exceptions apply.)

  • WISD does not pay for student meals. Meals can be paid for with student activity funds, fundraisers, or students' personal funds. 

  • Meal total and reasonable times are considered on the receipt. Do not use all money in one meal. 

Review the WISD Vendor Lists or the CTE Commonly Used Vendor List below.