Embedded Files
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Steps to use Perkins Funds to cover PD with travel:
Steps to use Perkins Funds to cover PD with travel:
STEP 1 - PRIOR APPROVAL: Submit your Prior Approval for PD & Permission to Exceed the GSA Form to your CTE Coordinator and the agenda for the PD your requesting approval for at least 2 weeks prior to travel (if traveling in June you must submit this form by May 15th.) Please be clear on whether you would like to be reimbursed for transportation in this request as well. Perkins can only reimburse if you travel in your personal vehicle, not a school vehicle. NOTE: If more than one person travels in a vehicle, Perkins requires the travel be divide by the number in the vehicle. Hotel rooms must be divided by the number staying in the hotel room as well. All this information allows me to make adjustments to the travel budget before you travel to ensure your district is completely reimbursed.
STEP 2 - REGISTER & ATTEND: Once you receive approval of your request via email, you are ready to register and attend your PD. Be sure to get a copy of the registration, agenda, and a certificate of participation to submit for reimbursement.
STEP 3 - TURN IN DOCUMENTATION: Turn in all travel receipts, meal receipts, registration receipts to your district bookkeeper/treasurer so they can cut a check and send the SWAEC CTE office proof of payment and documentation to process for Perkins fund to reimburse. I've attached a list of everything needed for reimbursement. NOTE: Perkins requires Registration Receipt, Agenda, and Certificate of Attendance to reimburse all PD.
TEACHERS: Prior Approval for PD & Permission to Exceed the GSA
TEACHERS: Prior Approval for PD & Permission to Exceed the GSA
All travel expenses must adhere to the GSA rate for the city you travel to.
Receipts must accompany all lodging and travel requests along with copy of agenda/program. A Google Map must be included if mileage is to be reimbursed.
Mileage reimbursement is currently $ 0.52 (As of 6/8/22, Subject to Change) per mile from City to City ONLY. Mileage will only be reimbursed for use of personal vehicle. Perkins cannot reimburse for a school vehicle.
Documentation related to Travel Expenses incurred by you or the School District for an approved trip should be submitted within 1 month of travel for reimbursement processing. If travel crosses June 30-July 1st documentation should be submitted by July 5th .
If registration is paid and traveler does not attend, the traveler/district is responsible to reimburse the SWAEC Carl D. Perkins. Also, if ACE does not approve reimbursement to the Cooperative, traveler/district is responsible to reimburse the SWAEC Educational Service Cooperative.
If Perkins covers any part of PD, the hours cannot count toward the teachers required PD credits.
Please submit this form to the CTE Coordinator at least 4 Weeks prior to travel
OFFICE/TEACHERS: Perkins Reimbursement Request for PD
OFFICE/TEACHERS: Perkins Reimbursement Request for PD
To be completed and returned with PD documentation for reimbursement.
SWAEC Professional Development Travel Form.doc (1)_{SISB3CE9ECE8504} (4)_{SISE4110B3792AD} (1)_{SISF2AD40FDD1DB} (7).docxDocumentation Checklist for PD Reimbursement
Documentation Checklist for PD Reimbursement
To be completed and returned with PD documentation for reimbursement.
Perkins Reimbursement CHECKLIST.pdf2025-2026 SWAEC Perkins Reimbursement Procedures
2025-2026 SWAEC Perkins Reimbursement Procedures
Information to guide reimbursement processes.
MASTER Perkins Reimbursement Procedures Y2526Report abuse