All You Need To Know About Resource Claims 

How home education funding works in Alberta

Please review the Standards for Home Education Reimbursement in Alberta 

New For 2024-25

Grades 1-12 funding = $901 per student 

Kindergarten funding = $450.50 per student

How to receive funding:

• *Read the information listed on this page (or download a copy of this information HERE) in its entirety prior to submitting receipts or sending inquiries as many of your questions will be answered here. *Information listed here is subject to change.

• Watch this video for a step-by-step guide on the process.

• Refer to this SWIS By Design Funding Policy Document below and the Standards for Reimbursement from Alberta Education to determine if your receipt is eligible for reimbursement.  

• If you are ever unsure if an item is eligible for funding please reach out to: reimbursements@summitwestschool.ca.

• Create an account in our By Design Digital Portal here.

• Upload receipts for purchases dated after May 15, 2024 for 2024-25 resource claims for approval (and ensure the items are on your program plan, updating it if necessary).

• Eligible receipts must include: date of purchase, proof of purchase, name and contact of vendor.

• As per Alberta Education, claims are made for each student. For receipts that apply to more than one student, such as internet or a computer, please note which other students an expense is shared with in the “description box”. Expenses will be shared equally among students unless otherwise requested in the description box.

• You need only submit 75% of your funding total (e.g., $675.75) in order to receive your full funding ($901). 

• We recommend that you submit your large purchase receipts whenever possible as this makes processing your funds easier.

• For Amazon orders, please provide your Amazon Order Summary.

• Funds are electronically transferred to your chosen bank account on or around the payment dates below.

• You must submit a minimum of ($100) to start receiving your funds. 

Transfer Unclaimed Funds:

• If you aren't planning to make a claim, or if your claim doesn't cover your full funding, please consider donating any unused funds back to our program, otherwise the funds automatically go back to Alberta Ed. We use the funds for program improvements and various website subscriptions. You can do this by filling out this Transfer of Parental Portion of Home Education Funding  and sending it to: reimbursements@summitwestschool.ca

• Your support is greatly appreciated!

Funding Policy & Receipt Submission Requirements 

Consistent with the Home Education Regulation and clearly reflected in your Home Education Program Plan, we will reimburse parents who provide us with original receipts dated between May 15 - May 15 of the current school year for learning resources related to the home education program (not the home education school).

*All items listed are subject to change based on The Standard for Home Education Reimbursement in Alberta

Please ensure that when submitting receipts to the By Design Portal: 

1. You have familiarized yourself with the above lists; this helps prevent receipts being submitted and not approved. If unsure, check with your facilitator prior to submitting.

2. They contain itemized purchase information and complete vendor information, including name, date of purchase, contact (and signature if it is a handwritten receipt).

3. Receipts include proof of payment, such as a credit card statement or a paid stamp/status. If the receipt / invoice shows an amount due, that does not show proof of payment. (Ex: Amazon Order Confirmations are not acceptable; you must provide the receipt from your account.) 

4. Please attach a note explaining how it corresponds to your child’s plan.

5. Resource receipts expire two years from purchase to refund date. Lessons & classes or admissions / field trips cannot be reimbursed outside of the year in which they were taken.

6. Tax and shipping costs are refundable and should be included with your submission (shipping is part of the subtotal costs).

7. Receipts not adhering to this policy will not be reimbursed. If you believe something should be claimable that was not accepted, you may appeal our decision in writing.

Questions about the reimbursement process?  Contact the school at: reimbursements@summitwestschool.ca. 

Alternatively, you may call the school during school hours at: 403-999-9089

*If you do not receive a response to an email within a week and two business days via phone call please contact us again as we may have missed your call or email.