Acceptable Use Policy

Technology Integration

This information can also be found in the Parent Handbook.

Technology integration is part of the district curriculum and is an integral part of the educational process. The Sudbury Public Schools (“SPS”) utilizes technology in all curriculum areas for research, content support, skill development, collaboration and other educational uses. To that end, SPS provides access to the Internet in learning environments for all students.

It is important that students and parents familiarize themselves with practical examples of the Acceptable Use Policy found in the behavior rubrics that have been developed at both the elementary and middle school levels. These rubrics can be found at the below.

Acceptable Use

In order to clearly communicate expectations concerning the use of both district resources and the Internet, the Sudbury Public Schools has adopted an Acceptable Use Policy, which states:

The guidelines in this Acceptable Use of Technology Policy are provided so that students are aware of their responsibilities as digital citizens. It is expected that students will make use of digital resources in the Sudbury Public Schools across grade levels and curriculum areas, which makes responsible use of those resources critical to their success in the classroom. Technology is an integral part of classroom instruction, and discipline for inappropriate use should be handled using standard disciplinary procedures.

Sudbury Public Schools reserves the right to examine all data stored on servers, devices, or in Sudbury-managed accounts and all files and communications. In accordance with the Children’s Internet Protection Act, Sudbury Public Schools filters internet content to prevent children and adults from accessing obscene and pornographic images, as well as other harmful materials.


Guidelines for Acceptable Use include:

  • Students are expected to be courteous and use appropriate language.

  • Students will utilize technology resources for educational purposes in ways that conform with ethical and legal guidelines.

  • Students will maintain the privacy of passwords associated with the use of the network.

  • Students will maintain the privacy of their own personal address, phone numbers, and other personal information, and that of other students.

  • If a student notices any suspicious or unusual activity while using any Sudbury technology, it should be reported immediately to a teacher or administrator.

  • Students will use technology to create original works. When using or incorporating the work of others, students will appropriately credit and cite owners or originators of that work. Students will respect the rights of copyright owners.

  • Students will not use the input components of computers (e.g., cameras, microphones, etc.) in an irresponsible, inappropriate, or illegal manner.

  • Students will not deliberately cause the loss of other users’ work or damage to any Sudbury Public Schools systems.

  • Students will not override firewalls, desktop management, or security measures established on the network.

  • Students will not illegally copy or distribute software.

  • Students shall reimburse the Sudbury Public Schools for repair or replacement of school property lost, stolen, damaged, or vandalized while under their care, including but not limited to hardware, software and system restoration.

All aspects of Policy 4.5.6, Anti-Bullying Policy for Students, including those associated with cyber-bullying, apply to this Acceptable Use of Technology Policy. Cyber-bullying includes, among other things, knowingly impersonating another person when communicating online. Any violations of the Anti-Bullying Policy will result in disciplinary consequences as outlined in that Policy.


Online Resources

As part of standard instructional practice, the Sudbury Public Schools uses a wide range of online resources hosted by third parties. One of our core online tools is G Suite for Education, a web-based suite of programs provided to schools for free by Google. These applications are different from the consumer versions of Google’s products in that the district retains control over any student data and complies with our student data privacy guidelines.

G Suite for Education

Sudbury Public Schools provides staff and students with a G Suite for Education account. All of the Google Apps services can be accessed from anywhere you have an internet connection (school, home, smartphone, etc.). The services are accessible from a wide range of both computer and mobile platforms, and has features that ensure compliance with ADA accessibility standards.

SPS Student Google Account Setup

Since the 2014-15 school year, online accounts for SPS students have been created using a local code that does not include identifying information such as an entire student name. The domain for student accounts, sudburystudents.org, is also different from the one used by faculty and staff, and only SPS students and staff can access the sudburystudents.org domain and receive messages from it.

Google Mail and Meet allow teachers and students to communicate both in writing and via video conferencing. Mail is set up so that teachers and students can communicate back and forth, but students cannot write to each other or to non-SPS accounts. Students only use the Mail product in Grades 2-5 in tandem with Google Classroom. Meet is set up so that only teachers can start and manage online video conferences; student accounts can only join conferences, not initiate them.

The district also uses many other online tools, resources, and learning management systems, many of which are listed in the Online Resources section of the Student Portal, sudburystudents.org.

In some instances, it is necessary to set up an online account for individual students. Accounts will be created for educational purposes only, and student data is entered into third party systems only to the minimal degree necessary for it to be functional as a tool for educational purposes. In some cases a grade level or a homeroom/team name may also be used as a means of organizing student accounts in systems.