Types of Storage

 Shenandoah University Network Drives:

Secure, private content can be stored and shared on Shenandoah’s computing resources where all faculty, staff and approved students can access the data securely and remotely via VPN.  This data is hardware redundant, co-located, backed up nightly and can be recovered in the event of a hardware failure, data loss or corruption.

Google Drive:

Google is a provider that Shenandoah has contracted with for their services.  Shenandoah has no backup of the content stored there if the service were to cease. There is no external or local version of the information stored that the University has control over or access to if the service becomes unavailable.  Caution should be exercised when storing data on Google Docs.

Cloud Storage:

Cloud storage can be defined as data that is stored by a third party on hardware not managed by the Office of Information Technology or located and secured on Shenandoah University premises.  Users should use additional caution when storing University data on cloud services.  Data stored elsewhere should be considered unsupported and unauthorized.

Examples:

• Dropbox

• Box

• Personal Google Drive

• Flickr

• Facebook

• Any other web site that will allow you to store data or images 

• Sites that allow you to backup university owned computers and data

External Storage:

External storage devices can be defined as any device that can be removed from Shenandoah University premises.  Users should use additional caution when storing University data on external devices.

Examples:

• USB Memory Devices

• External USB Drives

• Mobile Phones

• Laptops

• DVD/CD-ROM Media

• Personal (home) computers where Shenandoah University data may be copied

Data Integration with Third Parties:

With University Data  being provided to more than 50 different third parties or third party applications through extracts from Datatel, it is very important to conscientiously consider all of these same concerns when considering information that will be shared with these partners. To support this concern Institutional Computing has two questionnaires.  One, that must be filled out by those requesting integration and a second that is to be filled out by the provider themselves.  

If you are working with a Third Party to establish an integration you should contact the Associate VP and Chief Information Officer to get the required Documents. 

Contracts provided by Third Parties should be reviewed by IT, University Council and EIIA