Data Loss Prevention
(DLP)
(DLP)
No one! SU has an automated system that scans the SU cloud for content that contains Social Security and Credit Card information.
The automated system has an algorithm that has been trained to look for SSN and CC information.
The automated system scans files stored in the SU Cloud. When it finds a file that matches its algorithm, and has been shared with external people or to anyone with the link, the file gets flagged, and sharing permissions are removed from the document.
When the automated system finds a file that matches its algorithm, the file gets flagged, and sharing permissions are removed from the document. The system will then notify you and our Information Security Office (ISO) of the action the system has taken.
This system is all about securing data stored in SU's cloud, it is not meant to get people in trouble. The ISO may contact you to discuss best practices and data safety.
If you have a legitimate reason to share the file, you may request an exception by responding to the email notice that was sent to you.
While rare, false positives happen. It could be a mistyped phone number or something else that flagged the violation. If you must share that document, please submit an exception by responding to the email.
The IT policy and the SU Data Security Website are great resources for the Shenandoah University community on all things related to data safety and security.