With up to 25 campus events happening simultaneously every week, the current processes of the Campus Safety and Mobility Office (CSMO), which relies on manual coordination across emails, spreadsheets, and multiple point persons for events coordination, is facing pressure. This fragmented workflow leads to inconsistent data gathering and over 50 hours per week spent on coordination instead of planning.

We proposed the Event Mobility Planning System (EMPS), a centralized platform that structures event data and translates traffic insights into actionable plans. At full scale, the EMPS aims to reduce administrative workload while improving consistency in decision-making across campus events.

As part of this initiative, our project focused on developing a web-based Proof of Concept (PoC) of EMPS. This PoC specifically centers on guard deployment planning to demonstrate how historical traffic patterns and standardized inputs can be used make the process of guard deployment more efficient and data-driven.

EMPS reduces administrative overhead and is estimated to save the university ₱17,000 to ₱34,000 monthly in labor costs. 

More importantly, it enables a shift in operations by helping CSMO better manage the growing scale and complexity of campus events proactively.