Advisor Resources

Every chartered club and organization at St. Kate’s needs an advisor—a faculty or staff member who helps support your group’s goals, growth, and fun. Don’t have one yet? No worries! Campus Life (Student Center, 2nd floor of CdC) can help you find the perfect match.

Advisors aren’t here to run your club for you—they’re here to guide, mentor, and cheer you on while making sure your group stays in good standing with the university.

Qualifications: Must be a full-time faculty or staff member at St. Kate’s, willing to dedicate time and energy to supporting your club.

⭐What Clubs Should Do for Advisors

• Give your new advisor an orientation so they understand your group’s activities and vibe.

• Keep them in the loop: share notices of meetings, set times that work for them, and send them your meeting notes.

• Complete the Advisor Agreement Form each year.

• Invite them to all events!

• Make sure materials and updates are always accessible.
  
  

⭐ University Expectations of Advisors

Advisors play a key role in making your club successful and safe. Some of their responsibilities include:

• Attending club meetings and important events

• Meeting with officers to set goals, solve problems, and plan programs

• Staying familiar with university policies that guide student orgs

• Approving financial requests and monitoring club accounts

• Ensuring new officers are elected by May and re-chartering is completed

• Supporting with risk management and decision-making

• Attending advisor meetings and trainings

Advisors = mentors, resources, and safety nets for your club.

⭐ Building a Great Advisor Relationship

• Talk about roles early → What do YOU want from an advisor? What do THEY expect?

• Meet regularly to plan agendas, review progress, and celebrate wins.

• Encourage team building → Advisors can help foster strong, connected groups.

• Set goals together and check in on progress throughout the year.
  
  

⭐ Developmental Advising

Advisors aren’t just “approvers”—they’re mentors who help students grow personally and professionally. Great advising is:

• Ongoing (built on trust and relationships, not one-off check-ins)

• Goal-oriented (helping you clarify and reach your purpose)

• Holistic (supporting your academic, career, and personal growth)

• Relational (a caring partnership between students and advisor)

• Mentorship-driven (role modeling leadership, integrity, and teamwork)
  
  

⭐ Advisor Responsibilities in Events & Risk Management

Advisors help keep events fun and safe:

• Follow industry standards for equipment and event planning.

• Use campus-approved transportation (never personal vehicles).

• Understand waivers: they inform participants of risks, but don’t remove liability.

• Watch for issues related to finances, copyright, hazing, accessibility, and contracts.
  
  

⭐ Advisor Agreement Form

Each advisor commits to:

• Attending key meetings and events

• Meeting with club leaders to support programming and planning

• Monitoring finances and signing official requests

• Helping elect new officers and ensuring re-chartering is complete

• Supporting with liability, safety, and policy compliance

• Attending advisor training sessions