Quick Reference Guide: Key Codes and Resources

Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.  

Purpose

Use this Key Codes and Resources Quick Reference Guide to identify key payroll accounting processes, transactions, pages, inquiries, and reports used in CORE Payroll Labor Allocation. The guide provides a brief description of each item and its purpose. Refer to the related training materials and job aids for detailed instructions. 

Payroll Accounting Processes

• PAM: Payroll Accounting Management - The overall process that generates and prepares payroll, fringe expense, and liability accounting information for posting to CORE Financial. 

• PCP: Payroll Check Processor - Processes calculated paycheck information and creates payroll expense, fringe expense, and liability journal records.

• PLDC: Payroll Labor Distribution Consolidation - Consolidates payroll accounting journal information and prepares the data used to generate accounting transactions in CORE Financial.

• PAM Reconciliation: PAM Reconciliation Processor - Compares payroll accounting information in CORE Payroll with corresponding finalized accounting in CORE Financial and processes reconciliation results.

Payroll Accounting Transactions

• PREXP: Payroll Expenditure - Records payroll expenses, including gross pay and applicable fringe expenses, in CORE Financial.

• PREXC: Payroll Expense Correction - Records corrections to previously posted payroll expense accounting in CORE Financial.

• PRLIA: Payroll Liability - Records payroll liabilities associated with net pay, external deductions, and external fringe obligations.

• PRLID: Payroll Internal - Records internally processed payroll deductions and fringe-related accounting.

• PRLNP: Payroll Net Payment - Records the accounting associated with net payroll payments and related cash expenditures.

Labor Allocation Transactions and Tools

• LDPR: Labor Distribution Profile - Activity folder used to search for and review Labor Distribution Profiles, including their accounting distributions.

• LDPM: Labor Distribution Profile Management - Transaction used to create an LDPR and define its accounting distribution, including COA values and percentage splits.

• UPDOCS: Spreadsheet Upload - Used to upload spreadsheet-based transaction data into CORE Payroll, including bulk creation of LDPM transactions.

• PSMT: Position Management - Transaction used to assign an approved LDPR to a position as its default labor distribution.

• TADJ: Timesheet Adjustment - Transaction used to enter time and leave adjustments directly in CORE Payroll, including through spreadsheet upload.

• TADJI: Timesheet Adjustment Interface - Used to view timesheet adjustment information received from external timekeeping systems.

• LDA: Labor Distribution Adjustment - Activity folder used to review paycheck records and payroll and fringe expense accounting, and to initiate LCRRs.

• LCRR: Labor Cost Redistribution Request - Transaction used to correct the accounting distribution of previously posted labor and fringe expenses. Does not change employee pay, hours, or deductions.

• MAS6: Mass Change for Labor Distribution - Page used to select records and define revised accounting distributions for mass or LDPR-based corrections. Generates LCRR transactions through batch processing.

Labor Allocation Reports

The reports listed below have been implemented as Analytic reports within CORE Payroll. They can be accessed via a page code search for “RPRTALL” (View All Reports).

• LA.368: Labor Allocation Posted Report - Use this report to determine what processed and where it was posted. 

• LA.369: Labor Allocation Configuration Report - Use this report to research how positions and LDPRs are configured.