Create a Labor Distribution Profile

1. On the Home Page, click the LDPM QuickLink.

—OR—

Use Global Search to navigate to the LDPM page: Click the expand/collapse (🞂) icon in the search bar, select Page Code, enter LDPM, and select LDPM from the list. 

2. Click Create to open the Create Transaction page. 

3. Complete the required fields on the Create Transaction page. 

• Code (required): Auto-filled with LDPM. 

• Transaction Dep (required): Enter your home department

• Transaction Unit: (Not required)

• Transaction ID: Not required even though it is marked as required. 

Note: It will automatically populate after step “the auto numbering check box” is completed.

• Select the Auto Numbering check box.

4. Click Continue.  

5. Enter the required fields under the Labor Distribution Profile Tab.

• From (required): Enter the from Date in MM/DD/YYYY format or use the calendar picker to select the date.

• To (optional): If there is an end date for the LDPR, enter the date in MM/DD/YYYY format or use the calendar picker to select the date. If there is not an end date, leave this field blank. 

Note: An end date should be specified if the funding source has an expiration, for example, the end of the federal fiscal year. Otherwise enter 12/31/9999 for an open-ended funding source. 

• Home Department (required): Enter the four character home department code or use the filter to make a selection. 

Note: LDPR Home Department has to match Position Home Department.

• Labor Distribution Profile (required): Enter the Labor Distribution Profile title in a 5 digit alphanumeric code format. 

Note: The LDPR title field supports up to 5 characters; however, it can be less. 

Note: The LDPR title field cannot contain the following special characters: &_*%?:;=()/[]\|#@<> 

• Short Description (required): Enter a short description for the LDPR profile; this field supports up to 15 characters. 

Note: The LDPR title field cannot contain the following special characters: &_*%?:;=()/[]\|#@<> 

• Long Description (optional): Enter a long description for the LDPR; this field supports up to 50 characters. 

Note: This information is being shared with the UKG interface. Even though it is not required to process the transaction, it is recommended that the field be populated. 

6. Select the Labor Distribution Profile Detail tab. 

7. Click the Insert (+) icon to add a new line. 

8. Complete the fields in the new row:

• Line Number: This field is automatically populated.

• Fund (required): Enter the 4 digit code or click the picklist to search and select the appropriate code.

• Department (required): Enter the 4 digit home department code or click the picklist to search and select the appropriate code.

• Distribution Percent (required): Enter the appropriate percentage of the fund in a decimal format. For example, 50% is entered as .50. 

Note: If there are expenses being dispersed across multiple funding sources, they need to total 100% or 1.00. 

• Appr Unit (Appropriation unit): (optional) 

Note: While this field is not marked as required with an asterisk *, it is a critical element to ensure funding sources are allocated correctly and prevent the need for additional journal entries. 

• Unit: (optional)

• Attachments: Use the paperclip attachment icon to add relevant attachments.

14. On the Home Page, use Global Search to navigate to the LDPR page: Click the expand/collapse (🞂) icon in the search bar, select Page Code, enter LDPR, and select LDPR from the list.

15. Click a card in the Recent Searches section to re-run a search you ran previously or enter information into the filter fields to search for your LDPR. 

17. Locate the LDPR you wish to modify in the grid results table at the bottom of the screen. Click View. 

18. Click the tab-level three-dot menu, and select Modify Labor Distribution Profile.