IEP documents

The 2020 Exchange process will open on 5 August 2019. Please consult the exchanges section for information on the available exchanges. Here are important dates regarding this application process:

• 5 August 2019 - 2020 International Exchange Application Process opens. Click here for online application form.
• 10 September 2019 - Closing date for the 2020 International Exchange Program application.
• 14 September 2019 - Interview process starts with IEP candidates.

IMPORTANT: THE SELECTION CRITERIA FOR THE 2020 EXCHANGE PROGRAM HAVE CHANGE.

The following process will be followed:

1. Boys needs to fill in the online application form.
2. Boys must write a motivation/cover letter to motivate why they must be considered as suitable applicants for an exchange.
3. These letters as well as the information on the application forms will be read by a panel to ascertain which candidates will be interviewed.
4. Boys must have a diligence of at least 3 and an average of at least 60% in Form 2 to apply for an exchange.
5. The names of the boys will be given to the finance office. No boy with school fees in arrears will be considered for an exchange.
6. The names will be sent to Housemasters for recommendation.
7. The boys will be interviewed by 4 staff members.
8. The names of the recommended students will be sent through to the Headmaster for final approval before the names will be revealed to the St Alban's College Community.

The following selection criteria will be used to determine the successful candidate.

International Exchange Program Selection Criteria:

• The applicant must be enrolled at St Alban's College for a minimum period of 6 months until the end of the exchange period of the specific year of application.
• The applicant must demonstrate a reasonable level of maturity for his age group.
• The applicant must have the ability to assess and exhibit appropriate behaviour in a variety of situations.
• The applicant must be socially and cross-culturally sensitive.
• The applicant must have the ability to cope personally with the challenges of living in a different country for the duration of the selected exchange program. This includes adjusting to different cultures, systems, lifestyles and living conditions.
• The applicant must have the ability to maintain an acceptable academic standard while participating in the International Exchange Program overseas.
• The applicant must have the capacity to act as an ambassador of St Alban's College and South Africa.
• The applicant and his family must have the ability and capacity to act as reasonable and acceptable hosts for incoming exchange students.
• The applicant must be able to provide above standard motivational reasons to participate in the International Exchange Program.
• The applicant must be able to participate in the International Exchange Program based on the period of the chosen program and his commitments at St Alban's College.
• The applicant's financial status and commitment towards his St Alban's College agreement needs to be at an acceptable level (according to the financial department of St Alban's College).
• The financial status of the applicant's family must be in such a state that they will be able to afford to support the exchange students (incoming and out-going) financially.
• The status, level of feedback and effort put into the completion of the applicant's online application form must be of a high standard.
• The applicant must have no disciplinary commitments and/or hearings during the period of his chosen exchange.
• The applicant must have a willingness to abide to the rules and regulations of the International Exchange Program Policy.

Any other relevant information known, that is related to the brand and image of St Alban's College as an educational institute, to the interview panel that may advance or disadvantage the applicant's ability or capacity to participate in the International Exchange Program, will be taken into consideration during the interview process. The decision by the interview panel and the Headmaster of St Alban's College is final.

The International Exchange Program Policy explain the structure of St Alban's College International Exchange Program. This policy can be downloaded here.

The following documentation is required for students (younger than 18) to travel outside the borders of South Africa. More detail information on these documentation will be provided at the Exchange Information Sessions. It is though recommended that parents apply for these documents as soon as possible if they do not have them in their possession.

• Unabridged Birth Certificate
• Passport
• Visa (depending on country travelling to and nationality of the passport holder)
• Parental Consent Affidavits (forms will be provided)
• ID /Passport of Mother (if deceased - death certificate)
• ID/Passport of Father (if deceased - death certificate)
• Flight tickets & Itinerary (will be managed by IEP Coordinator)
• Travel Insurance
• Bank Statements not older than three (3) months
• Invitation letter from the school hosting the exchange students (will be provided)
• Permission letter to travel from St Alban's College (will be provided)
• In the case of the following scenarios, please contact the IEP Coordinator for more details: Divorced parents, Legal guardians, Parents that has different surnames, Parents who remarried.
• Students that would like to attend the Ambassadors Leadership Summit in the USA, needs to submit immunization documentation as well as proof that the student has received all required vaccinations according to the National Health Department of South Africa.

Detail information is available in the IEP Travel Documentation document. This document can be downloaded here.

Visa Requirements for Exchange Countries

• United States of America
• Japan
• Germany
• India
• South Africa
• Travelling with a minor to and from South Africa

All exchange students who participates in the IEP program have to have a medical and travel insurance policy for the duration of the exchange. It is strongly recommended that the insurance policy covers the following:

• All medical related scenarios (evacuation, transport, diagnosis and treatment, etc.)
• Day-to-day over the counter medication or illnesses.
• All travel related scenarios (Delays, Loss/damage of property, etc.)

Please contact your travel agent or bank for more advice relating to this aspect.

Students who visit St Alban's College will need to complete the Medical Information and Consent Form for St Alban's College. The completed form needs to e-mailed to the IEP coordinator before the date of arrival or provide to the coordinator on arrival in South Africa. The document can be downloaded here.

St Alban's College has a qualified registered nurse on campus. The nurse will be charge of all medical related scenarios. In a case of any medical emergency, she will be the primary contact person and will provide all relevant information to the IEP coordinator.

This policy will be upload to the website at a later stage.