Travel Procedures

Step 1. Meet with your supervisor or site administrator to obtain the necessary forms and account codes for the travel expense and to get it approved, also review the travel policies.

Step 2. Submit a requisition for the registration and submit a transportation request.

Step 3. Register for conference/workshop once you have a PO #

Step 4: Secretaries, please let Judy Meyer (jmeyer@sjusd.net) know about the need for a hotel reservation, include a copy of the flyer, arrival and departure dates. Judy will email the attendee their hotel information and instruction with a few working days of the request.

Step 4. Keep all your receipts (they must be itemized) that will be claimed for reimbursement.

Step 5. Once the conference is over please review the reimbursement checklist and complete reimbursement claim form, including obtaining required signatures, including hotel receipt, including an agenda and a certificate of attendance and send completed reimbursement packet to Judy Meyer (jmeyer@sjusd.net) at the District Office. Please send this form to the District Office within one (1) week of your return from the trip.

Step 6. It will take about ten working days to receive your reimbursement check which is mailed to your home address.

Videos on Travel Rules: https://www.azauditor.gov/travel-0

5095 Reimbursement Rates 190102 a.pdf

Travel Expense Claim Form.xls

Reimbursement Check List