Importance

A secretary today has more positions and responsibilities within a company. This is due to the constantly shifting and ongoing needs of the modern corporate environment. The need and importance of a secretary can be highlighted with the following points:

1. Expert advice and guidance:- The Secretary provides guidance to superiors on a variety of crucial problems and aids in making choices on a range of concerns. When making wise policy judgements, the Secretary's viewpoints, observations, and opinions are always valued. The secretary gives the management competent advice and aids in achieving the anticipated expansion of the company.

2. Administrator:- A secretary handles the organization's ordinary office administration. Both regular and executive tasks for the company are efficiently handled by the secretary. The Secretary skillfully manages routine tasks including office management, recording significant issues, receiving guests, etc. Additionally, the secretary is in charge of carrying out executive responsibilities such as aiding with policy formation, planning, monitoring plan implementation, etc.

3. Custodian of secret information:- The secretary is a crucial member of the team. Secret and important information about the company is accessible to the secretary. Important decisions are also made and carried out by the secretary. It is necessary to safeguard the confidentiality of all such significant business-related choices. The secretary protects the organization's secrets and will not reveal them unless specifically asked or given permission. The Secretary is frequently referred to as a "confidential officer".

4. Correspondent:- Since the Secretary serves as the organization's correspondent, she is in charge of all internal and external correspondence. The secretary communicates with members, directors, banks, insurance providers, the registrar, governmental agencies, clients, etc.

5. Legal compliance officer:- The Secretary is responsible for making sure all organisational actions comply with the law in an appropriate and timely manner. Several legislative obligations are placed on the secretary. According to the 2013 Companies Act, the secretary must keep all necessary records, such as books and registers. Within the allotted period, the secretary must file returns and papers with the appropriate authorities.

6. Conducting meetings:- Every corporate organisation is required to hold meetings where individuals gather and make critical choices. The Secretary completes the necessary procedures before, during, and after the meeting, such as creating the agenda, sending out notices, writing up the minutes, etc.

7. The Link between management and staff:- A secretary serves as a liaison between the organization's management and employees and facilitates efficient communication. Effective coordination of these choices at all organisational level is crucial.

8. Fulfilment of Secretarial Standards and Secretarial Audit:- Secretarial Standards and audits are designed to determine if the business is following all applicable laws and regulations.