Features

Secretary is a person who assists the management in achieving the objectives of the organization. The features of a Secretary are as follows:

1. Individual:- A secretary position can be filled by one person. A corporation, organisation, or company cannot be designated as the secretary. According to the norms of the Company Law and in fighting for the skills necessary to carry out the obligations and responsibilities towards the employers, a Secretary must be an individual.

2. Duties:- Routine administrative tasks that a secretary must carry out include communication, running meetings, keeping records, and delivering information. Additionally, a secretary must perform daily tasks for the company or organization, including secretarial work, recordkeeping, setting appointments, reminding people of them, and responding to other workers' questions. These responsibilities differ depending on the organization's or employer's line of business. In the modern day, the secretary must guarantee legal conformity.

3. Qualification:- According to the organization, each Secretary needs to have a specified set of skills and credentials. However, the Companies Act of 2013 stipulates that in order to be appointed as a Company Secretary in a public or private limited company, a person must meet specific requirements. Similarly to this, a government department's secretary must meet the requirements set forth in government rules and regulations.

4. Appointment:- Individuals, societies, corporations, governments, public organisations, joint stock companies, etc. can all designate a secretary. In other words, a secretary might work for an organisation or for an individual.

5. Paid employee:- An organization's secretary is a paid employee. A secretary may get an honorarium or a salary. Despite being a salaried employee, the nonetheless retains a significant position inside the company.

6. Confidential officer:- A secretary is responsible for protecting the organization's secret and sensitive information. Secretary has a tight relationship with the top management and has the ability to influence policies.

7. Representative:- A secretary represents the organization. In general, there are two sorts of secretaries: (a) Personal and (b) Institutional. Personal secretaries are chosen by their employers. These secretaries speak for their bosses. Institutional secretaries are chosen to represent their organization by society, business, and government agencies.

8. Qualities:- To effectively perform secretarial activities, a secretary needs to have specific traits. Concentration, tact, loyalty, cooperation, civility, leadership, orderliness, and a thirst for education are all traits that contribute to the effective and efficient running of the organisation.