Training Guide Lancaster

• SJU & Advising at SJU

  • Schools

    • College of Arts & Sciences (CAS) 

      • Associate Dean - Jim Caccamo

      • Associate Dean for Assessment, Curriculum, & DEI - Becki Scola

    • School of Education & Human Development (SEHD) 

      • Associate Dean - Aimee Terosky

    • School of Health Professions (SHP) includes Philadelphia College of Pharmacy (PCP)

      • Associate Dean for SHP - Lora Packel

      • Assistant Dean for PCP - Laura Waite

    • Haub School of Business (HSB)

      • Associate Dean - Matt Kelly

      • Associate Dean for Graduate & Adult - Vana Zervanos

    • School of Nursing and Allied Health

      • Associate Dean - Marie Wood

  • Chairs & Admins

    • Full list of chairs & admins for each department 

  • Campuses and Locations

    • Hawk Hill Campus (HH)

    • University City Campus (UC)

    • Lancaster location (SJU in Lancaster)

  • Advising model

    • Faculty advisors 

    • Advising Support Center

      • Anne works primarily with CAS students and a small group of HSB Adult Learners

      • Sarah works primarily with SEHD & SHP students

      • Donna works primarily with HSB students, HSB Adult Learners, the Diocesan Scholars, and visiting students

      • Jan is the primary advisor for Pre-Health Post-Bac students, first and second year Pharmacy Direct Entry students, a handful of Early Assurance Pharmacy students (in PCP) and some DPT/DOT Direct Entry students (in SHP)

      • Nancy Komada is the primary advisor for CAS and SEHD Adult Learners

    • Pre-Health & Pre-Law 

      • Pre-Health - Carrie Albright & Brianna Metzger

      • Pre-Law - Paul Patterson

    • Honors Program 

      • Director - Jason Powell

  • Typical advising cycle calendar

• SJU Systems 

• Graduation requirements

  • General Education Program overview & GEP Policies & Procedures

  • Cornerstone Core Curriculum (Fall 2025)

  • Graduation requirements - for Hawk Hill programs

  • Curriculum worksheets

  • DegreeWorks

  • Academic Catalog - all policies & procedures

    • Frequently cited policies for all students

      • Residency requirement - a student's final 30 credits must be taken at SJU 

      • Post-matriculation transfer credit limit - no more than 18 credits can be transferred in to SJU after matriculating 

      • Participation in grad ceremony policy - students are able to participate in ceremony if no more than 8 credits/2 courses needed in summer

• Graduation award dates 

  • January (Fall completion)

  • May (Spring completion)

  • August (Summer completion))

Forms & Processes

• Timeline and Planning

• Advisor role in orientation and registration

• Orientation Overview - Advising role

  • Orientation  - Advising Sessions

• First Year Registration

  • How and when do FY students register for classes?

  • New Hawk's Portal

    • Confirm Major

    • Placement Tests

  • Resources to help students prepare

    • • Registration worksheets

      • Google site

      • Videos

• Student FAQs

• AP/Dual enrollment

Identifying Transfer Students - Fall or Spring Entry terms

Run Cognos report by admit term for enrolled transfers; also email notifications from Admissions sent to Advising email alias.  Advising Staff take ownership of TR students within the colleges they cover.  Use a system to track your students through to registration - Google spreadsheet or filter the Cognos report for assigned college(s).

Tracking Transfer Students - by specific entry term

1) Credit Evaluation Review: find transfer student on Google Share Drive/Transfer Credit Evals. Transfer credit evaluations are created and managed by the Office of Admissions as part of the transfer application.  Associate Deans and/or chairs review for course equivalency decisions.  A credit evaluation is complete when all SJU course equivalencies are noted on the evaluation.  Transfer students contact Admissions at transfer@sju.edu if they are questioning a course equivalency.  Transfer students must submit final transcripts to Admissions for in progress courses once completed.

The Advising Center checks off a column on the credit evaluation to note which transfer credits are added to the academic record at SJU.  A limit of 60 transfer credits may apply toward a degree. This includes use of any AP credits - must submit AP credits before the end of the academic year of initial enrollment. (see Academic Catalog for details on University transfer policies)

2) Welcome email to students: confirm major (sent after auto email notification of TR enrollment) Adjust based on the student’s situation or time frame of enrollment; i.e. if enrolling a week or the day before the start of semester - communications will be condensed; phone calls may be necessary.

3) Use curriculum worksheet & note transfer courses: on Google Share Drive - Curriculum Worksheets. 

a) Move/Save a copy of the blank template to the Transfer Student folder 

b) Enter courses with an SJU course equivalency from transfer evaluation.  Note on curriculum sheet that the evaluation is In Progress if the course equivalencies are not complete.   

4) Contact Department for course suggestions: sample Chair email. Include curriculum sheet and Department Response Google Form (link to Fall 2021 Master Google Form, if using). Department Admin Assistants assign advisors in Banner.

a) Curriculum Plan: click “Share” on the file, change to “Share with Saint Joseph’s University” and change access to “Editor”. Copy link to paste in email.

b) Department Response Google Form: open master form, select 3 dots in top right, select “get pre-filled link”, enter student ID, last name, first name and major - scroll to bottom and click “get link” to paste in email.

Registration of Transfer Students (April - Aug for Fall; Nov - Jan for Spring)

Email students to schedule registration meeting:  sample appointment.  Attach curriculum plan and mention math & language placement tests, if needed. (Direct to New Hawks To Do list items - a checklist activated and managed by the Office of Admissions - all questions to transfer@sju.edu).

Registration appointment with transfer student: (by Zoom or phone) - guide them through Students tab on the Nest to access Self Service Course registration.  The student registers themselves for classes.  We assist with prerequisite or closed course overrides as appropriate & approved by dept chair, and Registration PIN, if one is assigned.

Topics to highlight for transfers:  

• ID number and username (SJU email address);

•  Registration Tools page and video resources - view before registration appt; 

• Student Profile & faculty advisor and need for registration PINs in the future - provide PIN if there is one assigned; 

• Links/resources on Home Page of The Nest and Students Tab; Curriculum sheet & Degree Works tools to map progress. 

Major Changes for Entering TR - they do not have access on New Hawks Portal to Major Confirmation.  Advising Support must submit a Major Change ticket request to Registrar's Office with a PDF of the email from the transfer student requesting the change.  Ask the student to inform Transfer Admissions team that they are changing to a new major.

• Athletic Center for Enrichment (ACE) - Taylor Thomas and McHale Perkins

• Career Center - Trish Shafer

• Center for International Programs - Tom Kesaris, Mary Migliozzi

• HSB Co-op - Todd Krug

• Office of Student Success - Dan McDevitt and Kim Allen-Stuck

• Office of Learning Resources - Kris Goldberg

• Office of Student Disability Services - Patricia Gregg

• Office of Student Outreach and Support - Marci Berney

• Office of Student Transitions - Nancy Komada 

• Registrar's Office 

  • Deanna Daly -  University Registrar

  • Laura Meade (DegreeWorks, transcripts)

  • Charlee Eaton (schedule)

  • Sarah Taylor (systems)

  • Diane Raspanti (major & minor changes)

  • Hannah Pigeon

  • Ron Toles

• Transfer Admissions - Eileen Conroy and Dan Berardi

• Undergraduate Admissions - Liz Gatti

• Writing Center - Jenny Spinner

• Exploring majors - undecided students

• Mid-term grades

• Advising around different experiential learning (CIP, HSB Co-op)

• Making referrals

• Diocesan Scholars

• SJ Prep

• ELS - Japan Program

• Visiting Students