Constitution & Bylaws

CONSTITUTION &  BY-LAWS

ARTICLE I: NAME

SECTION 1.1:

The name of this organization shall be the Utica Athletic Boosters.

 ARTICLE II: OBJECTIVES

SECTION 1.1:

To provide students and families of Utica High with programs and/or information that may be of

interest and beneficial to the development of athletic activities.

SECTION 1.2:

To establish and maintain the opportunity for a friendly and cooperative liaison between parents

and/or the school in the areas of athletics.

SECTION 1.3:

To lend all possible support, both moral and financial, to the athletic programs at the high school

SECTION 1.3a:

Utica Athletic Boosters assumes ownership/rights of any ticket(s) not sold at time of

event(s), specifically, but not limited to, the $10,000 Raffle. In the event Utica Athletic Boosters possess any ticket(s) found in the final 10 lottery drawing, Utica Athletic Boosters will agree with the majority in terms of splitting prize money. In the event Utica Athletic Boosters are the majority in the final 10, Utica Athletic Boosters will split money evenly/fairly. Thus, all monies accrued, from said process, are deposited into Utica Athletic Boosters account and made available as outlined in By-Laws, Article II, Section 1.3.

SECTION 1.4:

To provide assistance and/or financial aid by means of fundraising projects that directly benefit

the students of the athletic department. This assistance is subject to approval of a majority of the

members present at a regular meeting.

SECTION 1.5:

To consider financial assistance for athletic programs only when it is not provided by the school.

SECTION 1.6:

This is a non-profit organization. If the organization is dissolved for any reason, that all real and

personal property will revert to Utica High School. Any assets to be used for the benefit of the

athletic programs.

 ARTICLE III: BASIC POLICIES

SECTION 1.1:

This organization shall be non-commercial, nonsectarian, and non-partisan. It shall not endorse a

commercial enterprise. The name of this organization or the name of any members in their

official capacities shall not be used in connection with a commercial concern or with any other

purpose other than the regular work of raising monies for the organization. The use of business

organizations name in conjunction with this organization will be strictly for FUNDRAISING

PURPOSES ONLY, whereas, the business organization donates an item, shares expenses, or

contributes monies to a particular fundraiser and the Utica Athletic Boosters is the recipient of all monies received.

SECTION 1.2:

This organization shall seek neither to direct the administrative activities of the school and/or the

athletic department, nor to control its policies.

 ARTICLE IV: MEMBERSHIP

SECTION 1.1:

An annual enrollment of members shall be conducted during the month of September. Additional

members shall be accepted at any time.

SECTION 1.2:

No member shall be subject to any assessment for obligations incurred by this club, it being

intended that all expenditures made by the club shall be financed by voluntary advance donation,

or subscriptions, and monies obtained through approved fundraising activities.

SECTION 1.3:

The sole liaison between the president or his/her appointed representative of this organization

and the athletic department is the athletic director or his/her appointed representative.

SECTION 1.4:

Membership shall be informal and available to all residents with students actively attending Utica High School (including IB)

, including residents that have elected for out of district school of choice.

SECTION 1.5:

Active membership will be accorded to those who wish to actively participate in the administration and functioning of the Utica Athletic Boosters, providing that they are members in good standing.  Active membership is defined as members attending at least 2 meetings within the school calendar year.   Active membership allows for all voting rights and privileges.

SECTION 1.6:

The principal, assistant principals, athletic director, and all coaches are ex-officio members of the

Utica Athletic Boosters.

 ARTICLE V: DUES

SECTION 1.1:

There shall be no dues required for membership in the Utica Athletic Boosters.

 ARTICLE VI: OFFICERS AND THEIR ELECTION

SECTION 1.1:

The officers of this organization shall be a president, vice-president, treasurer, and secretary.

SECTION 1.2:

Officers shall be elected by ballot annually in the month of April. They shall be nominated one

meeting prior to election.

SECTION 1.3:

Newly elected officers will co-preside with the outgoing officers at the May meeting. They will

assume their official duties on June 1.

SECTION 1.4:

A person shall not be eligible to serve more than three consecutive terms in the same office, unless there are no opponents.

SECTION 1.5:

A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive committee (See Article IX), notice of

such election having been given. In any case a vacancy occurs in the office of the president, the

vice-president shall assume the duties for the unexpired term. Any active member is eligible to hold

office.

ARTICLE VII: DUTIES OF THE OFFICERS

SECTION 1.1:

The president shall preside at all meetings of the organization and the executive committee. He

or she shall call all special meetings. The president will not participate in any votes except to break ties.

SECTION 1.2:

The vice-president shall act as an aid to the president and shall perform the duties of the

president in the absence or inability of the president to serve.

SECTION 1.3:

The secretary shall keep an accurate record of all meetings of the organization, and of the

executive committee: conduct the correspondence delegated to him or her by the present officers.

SECTION 1.4:

The treasurer shall receive all monies of the organization, shall keep an accurate record of the

receipts and expenditures; and shall pay out funds in accordance with established banking

procedures. Petty cash not exceeding $300 may be maintained for concession stand operation.

The treasurer shall present a financial statement at every meeting of the organization and at other

times when requested by the executive committee and shall make a full report annually. The treasurer’s accounts shall be examined annually by the executive committee and athletic director, prior to submitting to a CPA for further evaluation and approval.  Once the CPA completes their review, the treasurer submits the annually required documents.   

SECTION 1.5:

All officers shall deliver to their successors all official material within ten days following the

meeting at which the successors are elected.

SECTION 1.6:

All officers of this organization shall be responsible to the executive committee and/or the

membership in good standing of said organization.

ARTICLE VIII: MEETINGS

SECTION 1.1:

Regular general meetings of this organization shall be determined by the president as to the day,

time and number of meetings per month. That being no less than five per school year. Regular general meetings shall be scheduled in the months of August/September, October, November, December, January, February, March, April, and May.

SECTION 1.2:

Special meetings of the membership may be called by the president and/or executive committee

five (5) days’ notice having been given.

SECTION 1.3:

A minimum of seven members shall constitute a quorum for the transaction of business in any general meeting of this organization.

ARTICLE IX: EXECUTIVE COMMITTEEE

SECTION 1.1:

The executive committee shall consist of the officers of this organization, and the director of athletics of Utica High School, or a representative appointed by him/her.

SECTION 1.2:

The duties of the executive committee shall be (a) to transact necessary business in the intervals

between regular meetings; (b) to create standing committees; and (c) to approve routine bills

necessary for the organization to function.

SECTION 1.3:

Meetings of the executive committee shall be called by the president during the school year, the

time to be fixed by the committee at the first meeting of the year. Five (5) shall constitute a quorum. Special meetings of the executive committee may be called by the president or a

majority of the members of the committee.

 ARTICLE X: STANDING AND SPECIAL COMMITTEES

SECTION 1.1:

Standing committees shall be created by the executive committee as may be required to promote

the goals and interests of this organization. The chairman of the standing committee shall be

appointed by the officers of this organization or their representative. Their term shall be that of

the school year. No members shall serve as chairman of the same committee for more than three

consecutive years, unless there is no other opponent.

SECTION 1.2:

The chairman of all standing committees shall present plans of work to the executive committee

and no committee work shall be undertaken without the approval of the executive committee.

SECTION 1.3:

A special committee is created and appointed for a specific purpose, it automatically goes out of

existence when its work is done, and its final report is received. The power to form special

committees and appoint their members rests with the executive committee.

SECTION 1.4:

Each standing committee and special committee shall include at least one member of the

executive committee.

ARTICLE XI: AMENDMENTS

SECTION 1.1:

These by-laws may be amended at any regular meeting of the organization, by a two-thirds vote

of the active members present and voting, provided notice of the proposed amendments shall have been submitted at the meeting prior to the voting on such proposed amendments.

Utica Athletic Boosters By-Laws amended on 1/9/1998, 10/2/2000, 4/15/2002, 5/5/2003, 4/8/2024.