UTICA HIGH SCHOOL ATHLETIC BOOSTERS

Meeting Minutes

10/5/15

Opening

The regular meeting of the Utica High School Athletic Boosters was called to order at 7:06pm on October 5th, 2015 at Utica High School ECC room by Chris Wessel.

Welcome

Chris welcomed all in attendance. 

Approval of Meeting Minutes

This is the first meeting of the year so therefore there were no minutes to approve this month.

Approval of Treasurer’s report

Jeff Frick presented the current Treasurer’s Report.  Jeff reported that August was a slow month and September was busier.  4 of the 5 scholarships have been paid.  There is one payment left for the weight room.  It is due next fall totaling $8,249.00.  A question was asked about paying that payment early to avoid interest fees.  Jeff will check and report next month on that.  Approval to accept was made by Ed Fromm and Ron Young.

Athletic Directors Report

Jim reported that the tennis team won the Mac White.  He is requesting $200.00 for Mac White patches.  Also is requesting that we pay $675 for the payment of the Swim Board.  Mike Kaschalk and Ed Fromm motioned to accept.  Jim presented that he would like to request $462.38 for athletic awards, $865.50 for Varsity letters, patches and certificates along with $244.50 for all sports patches and certificates.  Jackie Guitar and Andrea Tisch motioned to accept.  Soccer will have additional concessions the 19th, 21st and 24th of October.  Girls Basketball will host districts.  We received a thank you for the Boosters donation to the Cole family for the loss of their daughter Annjenette.  The Powder Puff game will be held in the spring.  Utica girls will vs Ike in the spring and Utica will host concessions this year.  We hope for this to be an annual event with concessions alternating every other year.           

New business

Kim Thompson said that Ike has proposed adding a possible cooler to hold water and Gatorade in the main concessions stand at Sweinheart.  The approx price will be $2-$3,000 and the split would be 60% Ike and 40% us.  She will update as new details become available.  This will cut way back on the ice bill that to date is just over $1,000 dollars for this fall alone.    She also mentioned that we need to obtain licenses for any 50/50 drawings in the future.  Chris Wessel will apply for them as soon as she knows the dates of the Football games next year. 

10,000 Raffle update

Chris Wessel has reported that letters are being sent out with the hopes to collect money earlier.  This will make the job of the organizers easier.  A wait list will be passed around at the upcoming meetings to try to keep all tickets sold and less scrambling to sell unwanted tickets at the week of the event.

Athletic happenings/booster web page update

Sheri Townsend is looking for someone to take over the web page for next year as her daughter will graduate in the spring.  A question was asked as to who heads up Utica High twitter and Facebook.  It was mentioned that Mr. Lietz is in charge of it but no one was able to confirm this.  It was mentioned that Mr. Smale is in the process of updating the Utica website.  Sheri would like to coordinate with Mr. Smale regarding scores and other pertinent information.

Open to the floor

There was a question regarding scholarships that the Boosters provide. Kim explained how the scholarships work. Sheri Townsend will be updating once all information on qualifications and due dates soon.

Adjournment

Meeting was adjourned at 7:47pm.  The next general meeting will be at 7pm on Monday November 2nd, 2015 in the Ecc Room.

Meeting Minutes

November 3, 2014

The regular meeting of the Utica High School Athletic Boosters was called to order at

7:00pm on November 3, 2014 at Utica High School by Kim Thompson.

Kim welcomed all in attendance.  New member (Denise Byrne) welcomed and

A copy of October Meeting Minutes was distributed, along with June’s Meeting Minutes. 

Minutes were reviewed and approval made to accept by Theresa Anderson and Sandra

Jeff Frick presented the Treasurer’s Reports for October.  Questions were answered. 

Treasurer’s Report was reviewed by all.  Approval to accept was made by Craig Hood

Accomplishment Banners will be installed 11/4 and we will take a trip to the gym at the

December Meeting to view the banners.

Jim gave updates on current sports:

· Fall Sports officially closed

· Volleyball lost but placed 2nd in Division.  “Pat on the

back” to Coach LaPratt, who has come a long way!

· Tennis won MAC White

· Varsity Football ended up 2W-7L

· Winter Sports start 12/10.  Boys/Girls Basketball, Boys

Swim, Competitive Cheer

· Hockey started today.

Jim reiterated that Concessions’ sales benefit ALL Sports, and that the reason we utilize

students and parents from other sports to help with concessions during football games

and basketball game is because those sports bring in the most business.

Discussion was made regarding winterizing the concession stands.  Jeff stated that Pepsi

has already winterized their machines.  Jeff also stated that we have a $550 credit from

Pepsi for the Spring as we returned 6 Syrups and 3 CO2 containers.

Volleyball parents requested a new popcorn machine as their old machine makes poor

quality popcorn.  Kim Thompson stated that Volleyball parents could use the 2nd  popcorn

machine from the Football Concession stand.

Sheri Townsend asked the Board when she could post meeting minutes.  It was decided

that Sandy will send the minutes to the other Board members, who will, in turn, approve

them and allow Sheri to post them on the Athletic Happenings page.

Athletic Happenings has a Facebook Page and is also accessible from the Utica High

School webpage main menuàUHS Athletic Boosters.  All postings must be approved by

a Board member before being posted.

Parents are encouraged to send sports information to UHSAthleticBoosters@gmail.com

prior to posting on the Utica Athletic Boosters Facebook page.

The Annual Euchre Tournament will take place on Friday, April 17th.  Location TBD. 

Members are encouraged to make gift baskets for raffles (it’s never too early to plan!).

Cost will be $25 per person, which includes appetizers, beer/wine/soft drinks, desserts,

Coaches’ Wish-listsà due by November 21st.

Wish Lists will be minimal this year due to the purchase/building of the new weight

*Exception to that will be the purchase of a new Wrestling Mat.  The mat will be paid for

partially by fundraising by Mr. Davis, partially by Mr.Vigus, partially by Board office. 

The Boosters will be asked to donate a portion of the cost (no specific amount at this

time).  This is an important purchase and will provide more safety for the wrestlers and

The $10,000 Raffle Fundraiser is set for Thursday, February 5, 2015!!!

(Please see Flyer for more information).

Chris Wessel sent out letters to current ticket holders.  There is a deadline of 12/20 for

current ticket holders to respond/pay for their tickets. 

Tickets MAY become available.  Please see Chris Wessel to be placed on the waiting list,

Tickets are available for $30 per person if you would like to join in on the fun, play

Bingo, purchase 50/50 Raffle Tickets, enjoy great food and drinks. 

The $30 ticket will NOT be included in the $10,000 Raffle.  

Question was posed in regard to the Coaches Wish List/Football Blocking Sled. Jim

explained that the blocking sled was purchased from last year’s wish list.

Meeting was adjourned at 7:50 pm. The next general meeting will be at 7pm on Monday,

November 3, 2015 in the ECC Room.

Meeting Minutes

May 5, 2014

Opening

The regular meeting of the Utica High School Athletic Boosters was called to order at 7:05pm on May 5, 2014 at Utica High School by Kim Thompson. 

Welcome

 Kim welcomed all in attendance. There were no new members.

Approval of Meeting Minutes

 April Meeting Minutes were approved by Stephanie Vallie and Sheri Townsend.

Approval of Treasurer’s Report

 The Treasurer’s Report was reviewed and approved by Stephanie Vallie and Chris Wessel.

Athletic Director’s Report

Accomplishment Banners-“They’re coming!” Jim stated that the banners should be in place in 2-3 weeks.

Jim gave updates on current Spring Sports and mentioned that the Track Teams’ Mascot Race went well and all had fun.

Jim gave a reminder that Sports’ Physicals @ UHS will be May 28th from 6-7:30 pm. Cost is $20 per student. Jim will have Mrs. Jones place a “robo-call” to remind parents, will place a notice on the Marquee and will contact the Junior High School Principals.

There are 3 more dates for Concessions that Jim would like the Boosters’ to run.

The City Wide Track Meet for 8th Grade

The SOS Run for Junior High School Sports on 5/31.

District’s Boys’ Baseball on 5/27 @ 4:30 pm and 5/31 @ 10am, Noon, and 2pm. Utica is hosting this event this year and UHS receives 30% of the Gate. Admission is $5.00. The concessions stand in the back of the school will be utilized for this event.

 Unanimous approval was given for the Boosters’ to donate $500.00 to the SOS Run for Junior High School Sports.

Athletic Happenings

Sheri Townsend continues to do a fabulous job. There are currently 299 people on the e-mail list!

Old Business

Scholarships were awarded to the following students:

Conner Campbell

Aurelie Guitar

Evan Agattas

Lauren Lavelle

Blake Vallie

Sam Goepper

New Business

-SOS Run will be on May 31st

-Officers of Utica Boosters’ Club

Chris Wessel (still unsure if I have the last name correct) from Shelby Junior High School was nominated by Wendy Balsamo to be Vice President of the Booster’s Club for the next school year. The nomination was seconded by Michele Campbell.

Jeff Frick will stay on as Treasurer and Sandra Beattie will stay on as Secretary if no one else is interested in filling those positions.

Kim Thompson has stated that she will stay on as President if no one would like to fill that position.

Voting will take place for officers at the May Boosters’ Meeting.

Brianna Peabody – Brianna graduated from UHS 5 years ago and is looking to qualify for the Olympics and is requesting donations to help with travel and other expenses. It was unanimously decided that the Utica Athletic Boosters would not donate money to a previous student, as it is our mission to raise money for current UHS Athletes.

If anyone desires to donate to Brianna Peabody, they may visit: http://www.gofundme.com/6ad4jo 

Open Business- None

Adjournment

Meeting was adjourned at 7:45pm by Jeff Frick. The next general meeting will be at 7pm on May 5, 2014 in the ECC Room at Utica High School.

Meeting Minutes

April 14, 2014

The regular meeting of the Utica High School Athletic Boosters was called to order

at 7:01pm on April 14, 2014 at Utica High School by Jeff Frick. Kim Thompson was

Jeff welcomed new members Craig Hood, who is Utica’s Varsity Bowling Coach and has

two children, and Chris Wessel (spelling?) who has a daughter on the Baseball and Track

team, and an incoming freshman who will be playing football.

March Meeting Minutes were approved by Wendy Balsamo and Michele Campbell.

The Treasurer’s Report was reviewed and approved by Wendy and Michele, also. Jeff

explained the Euchre Tournament’s profits and losses. There were no further questions

Accomplishment Banners-“They’re coming!” We are waiting for the company to add the

Jim gave updates on current Spring Sports

Jim gave a reminder that Sports’ Physicals @ UHS will be May 28th

Cost is $20 per student. Jim will have Mrs. Jones place a “robo-call” to remind parents,

will place a notice on the Marquee and will contact the Junior High School Principals.

Sheri Townsend is not in attendance. Sandy will forward meeting minutes and sign in

sheet to Sheri ASAP so that Sheri can update the website and e-mail list.

1. Scholarship requests are due by April 18th

2. Regular Athletic Boosters’ Scholarships will be given to 8 students and will

be in the amount of $500.00, which cannot be used on expenses such as

gasoline for travel. See previous minutes or Boosters’ Webpage for complete

3. Mark VanGheluwes’ Scholarship-There was a unanimous vote to add $100

for one boy and $100 for one girl out of the 8 Scholarship recipients in honor

4. Clarification was given for the Mark VanGheluwes’ Scholarship; that being

that the two students who receive the extra $100 must meet certain criteria.

The scholarship will be based on the most service hours (school related) and

the students’ disciplinary file will also be reviewed. There will be a panel of

approximately 3 (Athletic Director and two other staff members) to decide

who will receive this scholarship. This Scholarship will be for the 2013-2014

2. Officers of Utica Boosters’ Club

1. SOS Run will be on May 31st

a) Chris Wessel (still unsure if I have the last name correct) from

.

3. Brianna Peabody – Brianna graduated from UHS 5 years ago and is

b) Jeff Frick will stay on as Treasurer and Sandra Beattie will stay on

c) Kim Thompson has stated that she will stay on as President if no

d) Voting will take place for officers at the May Boosters’ Meeting.

looking to qualify for the Olympics and is requesting donations to help

with travel and other expenses. It was unanimously decided that the Utica

Athletic Boosters would not donate money to a previous student, as it is our

mission to raise money for current UHS Athletes.

Shelby Junior High School was nominated by Wendy Balsamo to

be Vice President of the Booster’s Club for the next school year.

The nomination was seconded by Michele Campbell.

as Secretary if no one else is interested in filling those positions.

one would like to fill that position.

If anyone desires to donate to Brianna Peabody, they may visit: http://

www.gofundme.com/6ad4jo

Meeting was adjourned at 7:45pm by Jeff Frick. The next general meeting will be at 7pm

on May 5, 2014 in the ECC Room at Utica High School.

Meeting Minutes

March 3, 2014

The regular meeting of the Utica High School Athletic Boosters was called to order

at 7:01pm on March 3, 2014 at Utica High School by Jeff Frick. Kim Thompson was

Jeff welcomed new members Tom and Shonna Heersma, whose son, Taran, is on the

Bowling and Baseball Team, and Ron Young, whose children Alexis and Cameron

Jankowiak, are also on the Bowling Team.

February’s Meeting Minutes were approved by Ron Young and Therese Mancini.

The Treasurer’s Report was reviewed and approved. Jeff explained that the Basketball

Lottery must be run through the Boosters’ Club as the district will not allow the

Basketball Team to run it on their own.

A summary of the $10,000 Raffle was provided by Jeff to show the difference between

2013 and 2014 due to change in venue. The total profit from the raffle was $452.69.

Treasurer’s Report was approved by Ron Young and Therese Mancini.

Jim Vigus spent a moment acknowledging two past Booster’s members who have

recently passed away. Susan Krol was the secretary of the Boosters’ at one time, and

Marc VanGheluwes was an active member who started the Euchre Tournament. Both

Jim recapped some teams’ recent accomplishments. Girls’ Basketball lost the district to

Ford by 1 point. Romeo won the District. We are holding Regionals at Utica Wednesday

and Thursday and need volunteers for concessions.

Boys’ Basketball-Game Wednesday vs. Ford @ Ford.

 and are All State.

Wrestling-Sam Mason attended the State Tournament and Kyle Walker went to

Accomplishment Banners-“They’re coming! One more and they’ll be up!”

Accomplishment Banners will be placed in the Main Gym and Sportsmanship Banners in

the Training Room. Boys’ Basketball won Sportsmanship this year.

Sheri Townsend was not in attendance, but Sandy will forward the Sign-in Sheet to Sheri

so that Sheri can update the e-mail list.

1. $10,000 Raffle- Was a success! (see Treasurer’s Report)

2. Coaches’ Wish List- Golf Coach is requesting 6 new Bushnell Range Finders at

a total cost of $1417.50. Ron Young made the motion to approve and the motion

was seconded by Sandra Young.

3. Euchre Tournament-Will be held on March 21st

are $25 per person in advance/$30 at the door and include beer/wine/appetizers.

There are also Gift Basket raffles and 50/50 raffles. We are in need of donations

 at Club Monte Carlo. Tickets

of gift baskets. Please drop them off to Kim or bring them to Club Monte Carlo

the day of the event. The Boosters Members will even put them together if you

supply the items! Jim Vigus will donate 3 baskets and Ron Young stated he will

donate a basket of chocolates. We need to sell tickets!!! Please see Jeff Frick if

1. Varsity Letters/Patches- Jim asked if he could have approval for 100 Varsity

Letters ($525), 100 JV Letters ($495), 28 Patches for MAC Blue Swim Champion

Patches ($895), Boys’ and Girls’Track MAC Champion Patches ($358). Motion

to approve by Ron Young. Seconded by Jackie Guitar.

2. Sandwich Boards-Jim requested $636 for 2 Sandwich Boards to have at games to

hold rosters, etc. Motion to approve by Shonna Heersma. Seconded by Sandra

3. Scholarships-Reminder that applications for the Athletic Booster Scholarships

for graduating seniors are due by April 18th

Vigus that service hours must be school related or approved. This year only, the

students (1 boy and 1 girl) who meet the criteria and who have the most volunteer

hours, will receive the scholarship in the amount of $600 (regularly $500) , in

. Clarification was given by Jim

1. A question was asked of Jim as to whether there will be make up games for Girls’

Soccer in the event that there is still snow when the season begins. Jim stated that

games are not rescheduled until they are cancelled. He also explained that they

prioritize make up games (i.e. make up Varsity games first). Rescheduling is also

2. Jim was also asked about Girls’ Soccer Concessions. Jim and Jeff explained that

the concessions are available to be opened, but the parents must figure out who

will work. There is currently no Chairperson for Soccer.

3. There was a question posed as to how Freshman at the Junior High Schools are

notified about upcoming tryouts. Jim stated that Sheri Townsend posts notices

on the Athletic Happenings Website. He also stated that students are notified at

Sophomore Orientation and Curriculum Night.

4. There was a question asked about posters (seen in an optometrist’s office) that

had Utica teams’ schedules. Jim stated that they are made in the Fall by Big

Game Promotions. He stated that he would add the Bowling Team to next year’s

5. Janice Lavelle passed out fliers for the upcoming Drive 4UR School Fundraiser.

This fundraiser will be held on Saturday , March 15th

pm at Suburban Mazda on VanDyke in Sterling Heights. Proceeds to help fund

 between 10:00 am and 3:00

Meeting was adjourned at 8:01 pm by Jeff Frick. The next general meeting will be at 7pm

on April 14, 2014 in the ECC Room at Utica High School.

Meeting Minutes

February 3, 2014

The regular meeting of the Utica High School Athletic Boosters was called to order at 7:08pm on February 3, 2014 at Utica High School by Kim Thompson.January’s Meeting Minutes were reviewed by members and approved by Sheri Townsend The Treasurer’s Report for January 2014 was distributed by Jeff Frick for members’ review. Jeff explained the $249.00 payment to Macomb-Gerlach Insurance Agency, stating that it is bonding the Boosters’ money in the event that someone in the Booster’s is dishonest. The coverage is for a 3 year term. Treasurer’s Report was approved by Jerry A question was posed as to profits from Jets’ Pizza Nights. Jeff stated we are still

awaiting payment from November and January.Jim Vigus was not in attendance, as he was busy selling tickets to the $10,000 Raffle Jim was available by phone if anyone needed to contact him.

Kim Thompson stated that Accomplishment Banners are closer to being placed in the Sherri Townsend gave an update on the Athletic Happenings website and encouraged parents, students and coaches to submit pictures and team updates.

1. $10,000 Raffle- Will be held at Palazzo Grande on February 6, 2014. Ticket price is $150.00 and will admit 2 people. Price is $150/ticket for 2 people. Includes Hors d’oeuvres, Desserts Drinks, Bar, Reverse Raffle, 50/50, Bingo and FUN! We have decided to sell separate tickets for people who would like to attend but who would not be qualified for the $10,000 raffle. Price will be $30/ticket.

If anyone is interested in purchasing tickets for the $10,000 raffle ($150/2ppl), please contact Kim Thompson for tickets

2. Coaches’ Wish Lists: We will consider the Bowling Coach’s list at the next

3. Soft Goods: Kim reintroduced the idea of the Athletic Boosters’ donating to each club/team for soft goods in addition to the Coaches’ Wish List. Kim stated that there are approximately 20-22 teams/clubs and mentioned that we could possibly divide the teams (alphabetically) and rotate teams every three years for funding for a pre-determined amount of money for soft goods. The soft good donations would be implemented in the Fall. She stated that the teams/clubs would need

to provide the Boosters’ with receipts as to how they spent the money. Kim is positive that we will be able to increase our revenue next year by adding concessions at the Volleyball Games and is thinking of increasing our concession 1. It was brought to our attention at the meeting tht there was a problem with the sound system in the gym at a recent event. Kim called Mr. Vigus, who stated the

2. Euchre Tournament: The Euchre Tournament will be held on March 21st

the Palazzo Grande. Cost is $25 per person in advance and $30 at the door. In addition to Euchre there will be basket raffles and 50/50.3. An announcement was made that there would be a Bowling Fundraiser for the Lacrosse Team on Friday, February 10th auction. Coach Gabe stated that this will be the first season that UHS has it’s own Lacrosse Team!! (Prior to this season we had joined with HFHS). Coach Gabe stated that there are 20 official players, with a projected 30 players. Season starts . Coach also stated that girls are allowed to play on the boys’ Lacrosse

Meeting was adjourned at 7:40 pm by Kim Thompson. The next general meeting will be at 7pm on March 3, 2014 in ECC Room at Utica High School.

Meeting Minutes

January 21, 2014

The regular meeting of the Utica High School Athletic Boosters was called to order at 7:06pm on January 21, 2014 at Utica High School by Kim Thompson.

Kim Thompson welcomed new members.December’s Meeting Minutes were reviewed by members and approved by Diann The Treasurer’s Report for December 2013 was distributed by Jeff Frick for members’ review. Treasurer’s Report was approved by Sherri Townsend and Therese Mancini.

Jim Vigus was not in attendance due to another commitment.  Jeff Frick stated that he had spoken to Jim and Jim had said that he was available by phone if anyone needed to contact him.Kim Thompson stated that Accomplishment Banners are close to being placed in the Sherri Townsend has added Instagram to the Athletic Happenings page and encourages all parents to submit pictures and scores/updates to her for the Athletic Happenings. She has also created an App for the website. Yay, Sherri! Thank you so much for all of your

1. Poker Nights: Kim Thompson gave an update on River Casino’s Poker Nights. She stated that the recent 4 days at the casino went well. Jeff stated that teams made $458 each shift. It is questionable if we have anymore upcoming dates until October. An officer (coach or Boosters’ Board Member) must be in attendance at all times if we are scheduled.

2. $10,000 Raffle- Will be held at Palazzo Grande on February 6, 2014. Ticket price is $150.00 and will admit 2 people. Price is $150/ticket for 2 people. Includes Hors d’oeuvres, Desserts Drinks, Bar, Reverse Raffle, 50/50, Bingo and FUN! We have decided to sell separate tickets for people who would like to attend but who would not be qualified for the $10,000 raffle. Price will be $30/ticket.

If anyone is interested in purchasing tickets for the $10,000 raffle ($150/2ppl),please contact Kim Thompson for tickets

3. Coaches’ Wish Lists: We will consider the Bowling Coach’s list at the next Kim made a proposal that the Athletic Boosters consider lifting the ban on soft goods for the 2014/2015 Season. Smaller teams/clubs (not recognized by the District) would be able to request up to $150 (as an example) for soft goods such as bags/jackets, that can be turned in every year. The Boosters want to

support EVERY team/club at Utica High School. Jeff Bianchi suggested that we could rotate teams/clubs every three years (example). Clubs, such as bowling, lacrosse are not considered teams as they do not have to “Pay to Play”, and are not recognized by the District. We will readdress this at the February Meeting.

4. Jeff Frick stated that the State of Michigan requires a license for any fundraiser.

1. Kim thanked Diann for taking pictures.

2. Euchre Tournament: The Euchre Tournament will tentatively be held on March

able to provide the correct number and size of table. Price will be $25 per person.

In addition to Euchre there will be raffles.

. Kim is looking into having the tournament at the Palazzo Grande if they are

Meeting was adjourned at 7:51 pm by Kim Thompson. The next general meeting will be

at 7pm on February 3, 2014 in ECC Room at Utica High School.

Minutes submitted by: Sandra Beattie

Meeting Minutes

December 2, 2013

Opening

The regular meeting of the Utica High School Athletic Boosters was called to order at 7:06pm on December 2, 2013 at Utica High School by Kim Thompson.

Welcome

Kim Thompson welcomed new members.

Apologies were made for the lack of copies of minutes from the November meeting and this meeting’s agenda.  The copy machine was removed from the ECC room and we were not made aware of this move.  A copy of November Meeting minutes was passed among those present and minutes were approved by Dennis Suszynski and Therese Mancini

Approval of Treasurer’s Report

The Treasurer’s Report for November 2013 was distributed by Jeff Frick for members’ review.  Treasurer’s Report was approved by Janice Lavelle and seconded by Stephanie Vallie.

Athletic Director’s Report

1)      Jim Vigus stated that Winter Sports were underway and all tryouts were complete.

2)      Hockey Team’s record so far is 2-3.

3)      UHS has a new “team”.  We will have Sideline Cheer at home Boys’ Varsity Basketball games and at District Games. Michelle Franzen will be coaching Sideline Cheer.  Jim is hopeful that this will add excitement and increase attendance at the games.  The goal will be to add Sideline Cheer to JV games next year. 

4)      Jim stated that help is needed for concessions at the basketball games.  Kim stated she can open the concessions, but needs someone to close the concessions after the games.  We need at least 1 person to close for JV and 2 for Varsity games.

5)      Accomplishment Banners are nearly ready to go up!  Delay was due to the fact that they needed to be condensed to save space.

6)      Athletic Boosters’ webpage has 260 people on the e-mail list according to Sheri Townsend (who has done a great job!  Thank you!).  Parents are encouraged to send updates and scores to Sheri to post. 

7)      Jim mentioned that he will look into the price of new basket mechanism for the Main Gym.  He will also contact the district regarding lights being replaced.

8)      Mr. Vigus mentioned that there have been questions from parents as to which students are chosen to play Varsity Sports.  Jim reiterated that he leaves that decision up to the coaches and that he supports whatever decision the coaches make.

Old Business

1.      Poker Nights:  No new updates, although it was stated again that State Laws have changed.  An officer (coach or Boosters’ Board Member) must be in attendance at all times if we are scheduled.   Law changes were made due to false charities and improperly run casinos.

2.      $10,000 Raffle- Will be held at Palazzo Grande on February 6, 2014.  Ticket price is $150.00 and will admit 2 people.  Price is $150/ticket for 2 people.  Includes Hors d’oeuvres, Desserts Drinks, Bar, Reverse Raffle, 50/50, Bingo and FUN!  We have decided to sell separate tickets for people who would like to attend but who would not be qualified for the $10,000 raffle.  Price will be $30/ticket. If anyone is interested in purchasing tickets for the $10,000 raffle ($150/2ppl), please contact Kim Thompson to be placed on the waiting list.

New Business

1)      Michelle Franzen  spoke on the new Sideline Cheer Team.  Michelle states that the girls are very excited.  Girls who couldn’t commit to competitive cheer due to school/work schedules are now able to cheer.  The team consists of 5 Juniors and 1 Senior.  Michelle also stated that Qdoba Restaurant is interested in being a sponsor.  Jim Vigus stated he will discuss the possibility with Mr. Dilday (the AD for all of UCS).

2)      Coaches’ Wish Lists:

Mr. Vigus read each coach’s wish list and votes were made as follows:

Track:  Booster, 3 foam rollers.  Total cost $270.00.    Unanimous vote to approve.

Wrestling:  2 dummies (1 small @$275 /1 large@ $325) and Bulgarian Training Bags.  Total cost $1047.  Unanimous vote to approve.

Football:  2 man blocking sled-$3854.00, Huddling Video $800.00, Recondition Headsets-$285.  Total cost $4954.  Unanimous vote to approve.

Lacrosse:  Ladder, stopwatches, misc.  Total cost $481.00.  Unanimous vote to approve.

Baseball:  Upgrade Batting Cage, sports turf with pad.  Coach Malig will do fundraising.  Asked Boosters for $5700.  Unanimous vote to approve.

Hockey:  100 pucks, miscellaneous items.  Total cost $700. Unanimous vote to approve.

Softball:  Wiffle balls, miscellaneous items.  Total cost $657.  Unanimous vote to approve.

Soccer (Boys and Girls):  Handycam, replacement net, misc.  Total cost $2180.  Unanimous vote to approve.

Dance:  New bins for storage, mesh bags.  Total cost $50.00.  Unanimous vote to approve.

Sideline Cheer:  16 Poms.  Total cost $144.  Unanimous vote to approve.

Trainer (Ashley):  Drinking Tree.  Total cost $398. Unanimous vote to approve.

Tennis:  Travel cart, 6 score for net.  Total cost $460.96.  Unanimous vote to approve.

Basketball (Boys and Girls):  Huddle video/camera.  Total cost $1000.00. Unanimous vote to approve.

Swim (Boys and Girls): Record Board (like IKE’s).  Total cost $2100.00. Unanimous vote to approve.

Volleyball:  Pending.  Will vote next meeting.

Adjournment

Meeting was adjourned at 8:06 pm by Kim Thompson. The next general meeting will be at 7pm on January 6, 2014  in ECC Room at Utica High School.

Minutes submitted by:     Sandra Beattie               

Meeting Minutes

October 7, 2013

The regular meeting of the Utica High School Athletic Boosters was called to order at

7pm on October 7, 2013 at Utica High School by Kim Thompson.

Kim Thompson welcomed new members and introductions were made.

There were no minutes from the last meeting to approve.

Approval of Treasurer’s Report

The Treasurer’s Report for August and September 2013 were distributed by Jeff Frick for

Athletic Scholarships were discussed. Jeff Frick stated that $2500.00 has been paid

out so far for the year and there are 2 left to be paid. Kim Thompson explained that the

scholarships are offered to UHS Seniors who participate in any athletics. She stated there

are scholarships available for 4 boys and 4 girls. A criterion for a student to be eligible

1) Student must have at least a 2.8 GPA

2) Student must write an essay

3) Parent(s) of the student must attend at least two Boosters’ Meetings and volunteer

*Further information is available on the Boosters’ website.

* Jim Vigus reported that Scholarship Monies cannot be used for travel expense.

Approval of the reports was motioned by Sheryl Columbo and seconded by Janice

1) Discussion regarding Jets’ Pizza and dates for 10% of sales on specific dates

ensued. Jim Vigus stated he would have dates posted on UHS Marque and

Sheri Townsend stated she would include the dates on the Athletic Happenings’

2) Sheri Townsend stated that there will be free Heart Screenings for athletes

screenings for all student athletes. Sheri will post information on the Athletic

3) Taxes: Discussed possibility of becoming 501C3 in order to continue with

Casino Fundraiser. Jeff Frick will look into what this will involve.

4) Concessions: New supplier for Pizza: Jet’s Pizza. We will receive 10% of sales

between the hours of 3-8pm on the following dates: September 24th

 at Oxford High School. Importance was stressed for heart

, January 8th

 and 28th

5) $10,000 Raffle- Will possibly be held at Palazzo Grande this coming year.

Always the first Thursday in February. Price is $150/ticket for 2 people. Includes

Food, Bar, Reverse Raffle, 50/50, Bingo and FUN!

6) Athletic Happenings: Sheri Townsend is in charge of the website and request that

parents, coaches or students report the scores from games. She is also looking

into a link to the website for iPhones/androids.

7) Accomplishment Banners-Jim Vigus stated that we have the logos and are waiting

8) Fundraising; Kim explained that we need paperwork filled out for any fundraiser.

Fundraisers have to be approved by the Executive Board as we need to have a

paper-trail for the Treasurer.

9) Janice Lavelle mentioned the possibility of a Fundraiser for the Senior All Night

Party or the Boosters. Fundraiser would be “Drive for your School” and is

sponsored by an Automobile Dealership. Janice has a meeting with Suburban

Ford and will relay information at the next meeting.

10) Casino Dates: Discussion regarding dates (we have 12 more for 2013, 4 in

November). We will need to become 501C3 for tax purposes. Coaches will be e-

mailed for dates/volunteers.

11) Lacrosse: Ford and Utica each have their own Varsity Lacrosse Teams. Spring

Season. Conditioning will start after Thanksgiving (2 days/week) with 2 days of

12) Marc Maday, Vice President, was not able to attend tonight’s meeting due to

family obligations. Marc spoke to Kim about resigning his position as VP. Kim

asked if anyone would be interested in filling the position of VP for the remainder

of this school year, to please see her after the meeting.

1) Jim Vigus stated that the Boys Tennis Team won the Blue Match.

2) Varsity Football’s record is 2-4

3) Coach Lapratt’s team (Volleyball) won the last 2 road matches

4) Cross Country and Girls’ Swim Team are doing well.

5) Jim also reported that there will be a Wine Tasting fundraiser for the Charlie

Sanders Foundation – Have a Heart, Save a Life, at the Fieldstone Winery in

Rochester on October 16th

6) Coaches Wish List due December 1st

. Details at http://haveaheartsavealife.org/

Meeting was adjourned at 8:02pm by Kim Thompson. The next general meeting will be

at 7pm on November 4th in ECC Room at Utica High School.

Minutes submitted by: Sandra Beattie