Steps after the Project

Updated: August 2, 2025

Project Completion

Phew, Your project is complete, I am sure you are glad it is over.  Despite all your preparation, I am sure you had to make some changes along the way or found things you would do differently.  This is the purpose of the Service Project Report.

• You’ve completed the project and your Beneficiary and Unit Leader agree your project is complete. 

• Now it’s time to complete the Service Project Report. Evaluate yourself rigorously because this is where your review board is most likely going to focus its questions. Remember, leadership is about “getting others to do it”.

• Be prepared to talk about your use of resources, delegation, communication, coaching, listening, and other tools of leadership.

  • What went wrong? What would you do differently? What surprises were there?

  • How did you handle unexpected events? What went right? What did you learn?

• OK, the project’s done, the report’s done. What next?

  • YOU, your Beneficiary, and Unit Leader need to sign the report.

Paperwork

As you know paperwork is on the trail to Eagle. Do not be discouraged; you are almost there. Just keep going.

Eagle Rank Application Form

• Work with your Unit Leader to create a Scoutbook report: Eagle Scout Application which uses the data recorded from Unit reports.

• All the requirements through and including Requirement 6 MUST be completed before your eighteenth birthday. You must meet all requirements since joining Scouts BSA will be checked before the council staff verifies your Eagle Scout Rank Application.

Letters of Reference

Your letters of reference are essential, and they will help paint a fuller picture of who you are for your Eagle Board of Review.

• Requirement 2 requires references writing your board of review about how you follow the Scout Oath and Scout Law in areas of your life.

• It is strongly recommended that you download and print a copy of the council Letter to References, bring it to them, and have them read it.

• If they agree to write a letter, prepare a self addressed stamped envelope in a manner described by your district for them and put their contact information on your application.

• You can’t be involved in the delivery process, but you may be asked to remind a reference of their agreement to provide it.

Statement of Ambitions and Life Purpose

Part of the Eagle Scout application is to complete a Statement of Ambitions and Life Purpose.

A statement of ambitions and life purpose should include:

• A listing of positions held in your religious institution, school, camp, community, or other organizations, during which you demonstrated leadership skills.

• Include honors and awards received during this service.

• Include what your ambition is in the future.  Where do you see yourself in the future.

Submitting Paperwork

Paperwork must be turned in before the Eagle Coordinator will schedule your Eagle board of review date.

• You will need to either hand deliver or mail your Eagle Scout Rank Application (ONLY) to the council office, located at 6601 Owens Drive, Ste. 100, Pleasanton, CA. to be verified by the council.

Email directly your Eagle Scout Coordinator. (NO GOOGLE DOCS, unless they are photos):

• 1. Your FULL Eagle Scout Service Workbook (DO NOT insert any other documents into the workbook), just attach them to the email

  2. Statement of Ambitions and Life Purpose

  3. Pictures (both before, during and after the project)  approx 8-10 photos (these can be in Google Docs due to the size of the file)

  4. Work processes/project phases and any additional documents you state are "attached" in your workbook

  5. Final Eagle Project Sign off page showing your signature, your beneficiary and Scoutmaster (Project Report Page C - full page) (As an attachment)

  6. Photo of your merit badge sash (all merit badges should be on the sash)

  7. Eagle Service hours worksheet 

• Verified Eagle Scout Rank Applications will be sent to the Eagle Scout Coordinator(s) from the Council Advancement Chair.  

• Once the VERIFIED Eagle Scout Rank Application and the above documents are received, then and only then will the Eagle Coordinator will reach out to schedule the Eagle Board of Review.

• No verification signature or missing paperwork, No review board!