Procurement Plan- Shopping

(Package number)



 (Name and Address of Supplier) --

 Sub: Invitation for Quotations for supply of Goods                

     Dear Sir,

1.      You are invited to submit your most competitive quotation for the following goods with item wise              detailed specifications given at Annexure I,


Sr. No

Brief Description


Delivery Period(In days)

Place of Delivery

Installation Requirement (if any)





ICT, Mumbai


      2.      Government of India has received a credit from the International Development Association (IDA)                               towards the cost of the Technical Education Quality Improvement Programme[TEQIP]-Phase II.

Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued.

 3.      Quotation,

3.1        The contract shall be for the full quantity as described above.

3.2        Corrections, if any, shall be made by crossing out, initialing, dating and re writing.

3.3        All duties and other levies payable by the supplier under the contract shall be included in the unit price.

3.4        Applicable taxes shall be quoted separately for all items.

3.5        The prices quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to             adjustment on any account.

3.6        The Prices should be quoted in Indian Rupees only.

4.      Each bidder shall submit only one quotation.

5.      Quotation shall remain valid for a period not less than 55 days after the last date of quotation                                    submission.

6.     Evaluation of Quotations,

       The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e.which

6.1        are properly signed ; and

6.2        confirm to the terms and conditions, and specifications.

7.      The Quotations would be evaluated for all items together.

8.     Award of contract:

       The Purchaser will award the contract to the bidder whose quotation has been determined to be                                substantially responsive and who has offered the lowest evaluated quotation price.

8.1  Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

8.2  The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order.

9.     Payment shall be made in Indian Rupees as follows:

 Delivery and Installation - 0% of total cost

 Satisfactory Acceptance - 100% of total cost


10.   All supplied items are under warranty of 12 months from the date of successful acceptance of items.

11.   You are requested to provide your offer latest by 17:00 hours on 25-Jan-2013.

12.   Detailed specifications of the items are at Annexure I.

13.   Training Clause (if any) Yes

14.   Testing/Installation Clause (if any) Yes

15.   Information brochures/ Product catalogue, if any must be accompanied with the quotation clearly indicating the            model quoted for.

16.   Sealed quotation to be submitted/ delivered at the address mentioned below,

17.   We look forward to receiving your quotation and thank you for your interest in this project.



Prof. V. K. Rathod

Nodal Officer (Procurement - TEQIP)

 Institute of Chemical Technology, Mumbai



Annexure I


Sr. No

Item Name







(In letterhead of the supplier with seal)

Date: _______________





Sl. No.

Description of goods (with full Specifications)



Quoted Unit rate in Rs.

(Including Ex Factory price, excise duty, packing and forwarding, transportation, insurance, other local costs incidental to delivery and warranty/ guaranty commitments)

Total Price


Sales tax and other taxes payable



In figures (B)









Total Cost





Gross Total Cost (A+B): Rs. ________________


We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs. ———————— (Amount in figures) (Rupees ————————amount in words) within the period specified in the Invitation for Quotations.

We confirm that the normal commercial warranty/ guarantee of ——————— months shall apply to the offered items and we also confirm to agree with terms and conditions as mentioned in the Invitation Letter.

We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery.


Signature of Supplier

Name: __________________

Address: __________________

Contact No: ______________

Subpages (1): Announcement -Training