Smithfield HOA Board Meeting Minutes

Thursday 1/11/2024

Present: Bob Cross, Adam Grow, Dick Mowery, Ashley Smith

Meeting called to order at 6:02 pm

Minutes of the 7/24/2023 board meeting approved as submitted.

Treasurer (Adam Grow)

Treasurer’s report distributed and approved. All dues have been collected for exception of one household. All pool assessments have been collected. TN State filing completed. Budget currently reflects $6000 under for 2023 due to pending tree maintenance. Board voted and approved to remove Tom Smoot (previous President) and add Bob Cross (current President) to our bank accounts at Regions and SouthEast.

Common Area Maintenance (Dick Mowery)

Flagpole at the entrance will be repaired soon. We will solicit quotes for pressure washing the neighborhood sidewalks. We asked Kathi O’Hara to act as our liaison for Lawn Doctor elective services – she will be sending out information soon to coordinate services.

Pool (Jane Brannon)

Jane Brannon will continue managing pool renovations. We do not anticipate any delays with our regular scheduled pool opening, but please be considerate of potential delays that may arise as with any construction/renovation project.

Architectural Control Committee (Bob Cross and Dick Mowery)

Reminder to homeowners to maintain yards and flower beds along with working sprinkler systems. Please remove dead/unsightly materials. Remember to mulch flower beds. Later this Spring, please examine and remove any shrubs that may have been damaged by hard freeze.

Greenway Tree Committee (Beth Milam)

Evergreen Timber Works will continue with our annual Willow Oak Greenway tree maintenance – tentatively within the next 6 weeks. Two full days are planned and crew will focus on large dead wood, low handing branches, and hazards. The majority of this work will be Pole saw and Bucket truck work. This action will help the safety of the residents and trucks that enter the neighborhood from breaking large branches. If time permits the next step would be to look for and find large conflicting branches. REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal.

Nominating:  No updates

Social Committee (Tammy Smoot and Ashley Smith)

Christmas party hosted by Bob Cross and Ashley Smith was cancelled. SHOA Board will consider having Spring gathering at pool per homeowner requests.

New Business:  No updates

Long-term Planning:

Pool house maintenance

Pool furniture (lawn chairs)

Sidewalk maintenance

Willow Oak Tree maintenance

Meeting adjourned at 7:03 pm.

Ashley Smith, SHOA Secretary

Smithfield HOA Annual Meeting Minutes

Sunday 8/27/2023

Households present: Balint, Brannon, Chironna, Cox, Cross, Gordon, Gross, Grow, O’Hara, Milam, Mowery, Smith, Smoot, Thompson, Toftey

Proxies submitted by the following households: Bird, Crowell, Harrison, Holloway, Howell, Littleton, Miedaner, Northcutt, Sparks, Thomas, Weeks, Woody

Meeting called to order at 5:40 p.m.

Tom Smoot, President, welcomed homeowners present.

Ashley Smith, Secretary, confirmed that a quorum was achieved – 15 households in attendance and 12 proxies received.

Minutes of annual meeting held on 8/28/2022 were approved as previously submitted.

Common Area Maintenance

Bob Cross reported that the street repaving and sidewalk repair by TOF has gone very well and will soon be completed. He explained the terms of the agreement between TOF and SHOA for future repairs of subdivision streets and sidewalks caused by greenway tree roots. SHOA is required to create a “sinking fund” for financial responsibility for future repairs. Beginning in 2024, SHOA will deposit $2000 annually to this fund.

Beth Milam noted that ensuring the health of the greenway trees is very important because TOF owns the trees on its right-of-way. If one of the trees should die, become diseased or deemed to be a hazard, TOF could remove all of the trees.

Pool

Jane Brannon provided information on cost quotes for swimming pool resurfacing and pool pump replacement. This project will require a special assessment of $250 per household and disbursement of funds from the SHOA Capital Reserve fund. Based on three proposals received (ASP, Sequoyah Pools, Tipton Pools) Jane recommended that upon approval of the proposed special assessment, Sequoyah Pools be contracted to perform the work. With receipt of a 50% deposit, Sequoyah Pools will schedule the project for spring 2024 prior to our pool season. Pending approval of the special assessment, vote was unanimous to award the project contract to Sequoyah Pools.

Treasurer

Adam Grow, Treasurer, reported that to date $1732 remains in the budget for the current fiscal year ending 8/31/2023. If there are remaining funds, they will be deposited into the Capital Reserve fund – while at that point there was remaining money, the expected outcome of the 2022-2023 fiscal year is close to breakeven. Adam reviewed the proposed budgets for “stub year” (9/1/23 to 12/31/23) and for 2024 (1/1/24 to 12/31/24), noting a significant increase in trash service pricing.

Motions were made and seconded to vote to approve the budgets as presented. Approved by unanimous vote.

A motion was made and seconded to approve a $250 per household special assessment for the swimming pool resurfacing project. Approved by unanimous vote.

Dues payment options:

•$467 (for Sept-Dec 2023) due by August 31st and $1850 (for Jan-Dec 2024) due by December 31, 2023.

•$2317 due by August 31st (covering Sept 2023 – Dec 2024)

•$467 due by August 31st and bi-annual payments of $1100 ($850 + $250 assessment) due by December 31st and $850 due by May 30th.

•A late fee of $100 will be assessed for any dues more than (7) seven days in arrears.

•Absentee homeowners are responsible for payment in full of dues - $467 by August 31st and $1850 by December 31st.

Nominating Committee

The “Slate of Nominee Recommendations” (Bob Cross, Adam Grow, Dick Mowery, Ashley Smith, and Tom Smoot) submitted by Tom Smoot and previously distributed to the membership was presented by Ashley Smith and approved.

Meeting adjourned at 6:50 p.m.

Respectfully submitted,

Ashley Smith, SHOA Secretary

Smithfield HOA Election Meeting Minutes

Sunday 8/27/2023

Present: Bob Cross, Dick Mowery, Ashley Smith, Tom Smoot

Meeting called to order at 7:05 pm

The purpose of this meeting was to assemble the newly elected SHOA Board of Directors for its election of officers (President, Treasurer, and Secretary) for remainder of the 2023 year and through one calendar year term of 1/1/2024 - 12/31/2024.

The following were elected:

President: Bob Cross – replacing Tom Smoot

Treasurer: Adam Grow

Secretary: Ashley Smith

Board Contact Information

Bob Cross 865-719-0955 bobrcross@gmail.com

Adam Grow 801-819-9407 adamgrow@gmail.com

Dick Mowery 865-567-5859 moweryp1@charter.net

Ashley Smith 865-405-4229 grrlyash@yahoo.com

Tom Smoot 703-618-2374 mtsmoot@charter.net

Meeting adjourned at 7:59 pm.

Respectfully submitted,

Ashley Smith, SHOA Secretary

Smithfield HOA Board Meeting Minutes

7/24/2023

Present: Jane Brannon, Bob Cross, Clark Gross, Adam Grow, Dick Mowery, Ashley Smith, Tom Smoot 

Meeting called to order at 6:02 pm 

Minutes of the 3/5/2023 board meeting approved as submitted. 

Treasurer (Adam Grow) Treasurer’s report distributed and approved. Reminder, if possible, when making any payment of fees/dues please pay with check or money order instead of cash. Yearly dues include a $200 increase and payment options will be distributed with annual meeting documents. 

Common Area Maintenance (Tom Smoot and Clark Gross) Work has started on sidewalks and will take place over the next several weeks depending on weather conditions. We are seeking quotes from additional sprinkler and lawn treatment companies. 

Pool (Jane Brannon) We have been dealing with major algae bloom recently with several temporary pool closures. It has been determined that the in/out flow valves in the pool have been plastered in and the bulbs were removed. This prevents the valves from being unscrewed and replaced. The flow bulbs regulate the pressure of the water entering and returning to the pump both during backwashing and regular flow. We are seeking quotes for replastering. 

Architectural Control Committee (Jane Brannon, Bob Cross, and Dick Mowery) No updates. 

Greenway Tree Committee (Beth Milam) Evergreen Timber Works will continue with our annual Willow Oak Greenway tree maintenance – daily rate has increased to $2200 and there is also added dump fees which can range from $200/load - this will depend on what is being discarded. Maintenance should tentatively begin around the beginning of November. REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal. 

Nominating Board Member nominations will be distributed with annual meeting documents.

Social Committee (Tammy Smoot and Ashley Smith) No updates. 

New Business We are proposing a special assessment in the amount of $250 to help cover cost of replastering the pool. 

Long-term Planning 

• Sidewalk maintenance 

• Willow Oak Tree maintenance 

Meeting adjourned at 7:59 pm. 

Ashley Smith

SHOA Secretary 

Smithfield HOA Board Meeting Minutes

Sunday 3/5/2023

Present: Jane Brannon, Bob Cross, Clark Gross, Adam Grow, Mary McGill, Dick Mowery, Ashley Smith, Tom Smoot

Meeting called to order at 6:30 pm

Minutes of the 1/28/2023 board meeting approved as submitted.

Treasurer (Adam Grow) Treasurer’s report distributed and approved. If possible, when making any payment of fees/dues please pay with checkor money order instead of cash. Based on increased operating costs and imminent large expenditures, the board unanimously voted to increase the annual dues by $200 per year – this will bring the total yearly dues to $1600. Please see attached document for more information.

Common Area Maintenance (Tom Smoot and Clark Gross) Annual flowers will be purchased, along with several plants that need replaced, and North Valley will plant. We will send notification when Rain Drop provides dates for group sprinkler system opening.

Pool (Jane Brannon)Tentative pool opening date is scheduled for May 5th. Kay Perry has been hired to provide the general upkeep of the pool.

Architectural Control Committee (Jane Brannon, Bob Cross, and Dick Mowery) No updates.

Greenway Tree Committee (Beth Milam) No updates.

Nominating No updates.

Social Committee (Tammy Smoot and Ashley Smith) No updates.

New Business We will add a new section in minutes titled “Long-term Planning” - this will help communicate and give reminders on important items that will need to be addressed in the upcoming future.

Long-term Planning

-Dues increase

-Sidewalk maintenance

-Willow Oak Tree maintenance

-Pool resurfacing: tentatively in 2024/2025 (currently quotes are around $20,000 but those are expected to rise)

Meeting adjourned at 7:15 pm.

Ashley Smith, SHOA Secretary

Smithfield HOA Board Meeting Minutes 

Saturday 1/28/2023 

Present: Jane Brannon, Bob Cross, Clark Gross, Adam Grow, Ashley Smith, Tom Smoot 

Meeting called to order at 2:20 pm 

Minutes of the 10/10/2022 board meeting approved as submitted. 

Treasurer (Adam Grow) Treasurer’s report distributed and approved. If possible, when making any payment of fees/dues please pay with check or money order instead of cash. Based on increased operating costs and imminent large expenditures (greenway trees, pool resurfacing, etc.), the board is considering its options to either increase dues, have a one-time assessment, or a combination of both. 

Common Area Maintenance (Tom Smoot and Clark Gross) North Valley will be removing one of our common area trees that hang over Smith Road at the 3-way stop. Annual flowers will be purchased in Spring and North Valley will plant. 

Pool Tentative pool opening date is scheduled for May 5th. Kay Perry will be hired to provide the general upkeep of the pool. Jane Brannon will be main contact for pool-related services. American Swimming Pool will continue to provide service. 

Architectural Control Committee (Jane Brannon, Bob Cross, and Dick Mowery) No updates. 

Greenway Tree Committee (Beth Milam) Evergreen Timber Works completed yearly tree maintenance in November. REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal. 

Nominating: No updates. 

Social Committee (Tammy Smoot and Ashley Smith) No updates. 

New Business No updates. 

Meeting adjourned at 3:15 pm. 

Ashley Smith, SHOA Secretary  

Smithfield HOA Board Meeting Minutes 

Monday 10/10/2022 

Present: Jane Brannon, Bob Cross, Dick Mowery, Ashley Smith, Tom Smoot 

Meeting called to order at 6:30 p.m. Minutes of the 9/6/2022 board meeting approved as submitted. 

Treasurer (Adam Grow) Treasurer’s report distributed and approved. All homeowners are up to date on dues. Four homeowners have opted for bi-annual payment. 

Common Area Maintenance (Tom Smoot and Clark Gross) Common Area Maintenance contract has been renewed with North Valley. North Valley leaf pickup dates are scheduled for 11/7, 11/21, 12/5, 12/19, and 1/4 - please have leaves blown to the street for pickup – also remember that this is for leaves only – do not place debris such as branches, yard/landscaping clippings, etc. into the leaf piles. 

Pool Pool is closed for season. Tentative opening date as usual, Mother’s Day weekend 2023. If anyone is willing to assist with the pool, please contact any board member. 

Architectural Control Committee (Jane Brannon, Bob Cross, and Dick Mowery) No updates. Greenway Tree Committee (Beth Milam) Evergreen Timber Works will be performing our greenway tree maintenance around the first week of November – this timeframe is tentative due to weather conditions, etc. If you are needing any tree work completed, please contact Beth Milam or Travis Davis to coordinate during the regularly scheduled maintenance time. REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal. Nominating No updates. 

Social Committee (Tammy Smoot and Ashley Smith) Tom and Tammy Smoot will be hosting the Smithfield Annual Christmas Party on Friday 12/9 at 6pm. If anyone would like to volunteer to help spruce up our Christmas wreaths, please contact Tammy or Ashley. 

New Business Board voted and approved to change our current operating fiscal year, which is September 1st through August 31st, to calendar year to begin January 2024 – this means we will – this means we will switch to January 1st through December 31st . 

Meeting adjourned at 7:44 pm 

Ashley Smith, SHOA Secretary 

Smithfield HOA Board Meeting Minutes

Tuesday 9/6/2022

Present: Jane Brannon, Bob Cross, Clark Gross, Dick Mowery, Ashley Smith, Tom Smoot

Meeting called to order at 6:29 p.m.

Minutes of the 8/31/2022 board meeting approved as submitted.

Treasurer (Adam Grow) No updates.

Common Area Maintenance (Tom Smoot and Clark Gross) Cost quotes are being solicited for common area maintenance contracts. North Valley is our current provider of services and has extended contract through end of September 2022. Jesus landscaping will provide individual home leaf service for $40 each service and leaves will be blown to the street. Front entrance has been pressure washed and paint touched up - further maintenance needs of front entrance wall will be assessed in early Spring 2023.

Pool ASP is scheduled to install pool cover on 9/19/2022. Jane Brannon and Ashley Smith will assist with pool needs until we have a volunteer for the Pool Committee Chair. If anyone is willing to assist with the pool, please contact any board member.

Architectural Control Committee (Jane Brannon, Bob Cross, and Dick Mowery) No updates.

Greenway Tree Committee (Beth Milam) REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal.

Nominating No updates.

Social Committee (Tammy Smoot and Ashley Smith) Stay tuned for further announcements regarding the Annual Christmas Party. If anyone would like to volunteer to help spruce up our Christmas wreaths, please contact Tammy or Ashley.

New Business No updates.

Meeting adjourned at 7:39 pm.

Ashley Smith, SHOA Secretary

Smithfield HOA Board Meeting Minutes 

August 30, 2022 - Smithfield Pool Pavilion

Present: Henry Bird, Tom Smoot, Dick Mowery, Bob Cross, Adam Grow, Jane Brannon 

Absent: Ashley Smith, Mary McGill, Clark Gross 

Meeting called to order by Henry at 6:35p.m. 

The purpose of this meeting was to assemble the newly-elected FY23 SHOA Board of Directors for its election of officers (President, Treasurer & Secretary) for one-year terms beginning September 1, 2022. 

The following were elected: 

PRESIDENT - Tom Smoot 

TREASURER - Adam Grow 

SECRETARY - Ashley Smith 

In addition, Dick Mowery and Jane Brannon volunteered to Co-Chair the ACC Committee. 

Other Committee Chair positions will be solicited for and filled in the coming weeks. 

COMMON AREA 

Henry reported that the contract for Common Area maintenance expires 8/31/22. He has asked North Valley to extend the contract for one month, ending 9/30/22, to allow time for the new Board to review bids that have been received for FY23. 

BOARD CONTACT INFORMATION 

Jane Brannon 865-679-1227 - cell 

Bob Cross 865-719-0955 - cell 

Clark Gross 865-567-4444 - cell 

Adam Grow 901-819-9407 - cell 

Mary McGill 865-604-7474 - cell 

Dick Mowery 865-567-5859 - cell 

Ashley Smith 865-405-4229 - cell 

Tom Smoot 703-618-2374 - cell 

Meeting adjourned at 8:01 pm 

Jane Brannon for Ashley Smith, SHOA Secretary 

Smithfield Annual HOA Board and Meeting Minutes

Sunday 8/28/2022

Households Present: Balint, Bird, Brannon, Chironna, Cox, Cross, Gose, Gross, Grow, Harrison, Howell, Northcutt, O’Hara, Miedaner, Milam, Mowery, Smith, Smoot, Thomas, Thompson, Toftey, Woody

Proxies submitted by the following households: Crowell, Duncan, Freshour, Gordon, Holloway, Littleton, McKay, Sparks, Weeks, White, Treasurer present: Tina Sanders

Meeting called to order at 5:30 p.m.

Henry Bird welcomed all present and introductions were made.

Ashley Smith confirmed that a quorum was achieved – 22 households present and 10 proxies received.

Minutes of annual meeting held on 8/29/2021 were approved as previously submitted.

Greenway Tree Committee (Beth Milam and Jamie Northcutt)

If you have any tree needs, please let Beth Milam or Travis Davis with Evergreen Timber Works (arborist) know so that work can be scheduled accordingly. Tree maintenance has been budgeted again for three full days of service this Fall. Sidewalks are uneven due to tree root structure – please be aware of hazards when walking.

REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowners will be responsible for mulch removal.

Irrigation (Jerry Thomas)

Raindrop has completed current repairs on sprinkler system. Zone 6 should not be activated because this zone’s coverage was transferred to another in years past and will leak under sidewalk – Raindrop will disconnect this zone from control box during sprinkler closing on November 10th.

Swimming Pool (Kathi O’Hara)

American Swimming Pools is current service provider and is contracted through end of year. They are currently providing the needed chemicals as part of their service and fees.

Social and Flower Committee (Deb Bird)

No events currently planned. If interested in hosting the annual Christmas party, please let us know – there is money budgeted for purchase of food. Steve and Deb will be stepping down from yearly front entrance flower planting. Deb is stepping down from social committee chair. If anyone is interested in assisting, please contact a board member.

Common Area Maintenance (Henry Bird)

Front entrance is currently being pressure washed – once completed we can assess whether it needs further maintenance such as painting. North Valley is our current provider and contract expires at the end of this month.

Treasurer (Tina Sanders)

Treasurer report distributed and approved with one opposition. Dues for FY 2023 are $1400 payable in full on9/1/2022 or a two-payment option is available with $750 due 9/1/2022 and 2/1/2023.

Nominating Committee (Jamie Northcutt)

The “Slate of Nominee Recommendations” submitted by Jamie Northcutt was presented by Henry Bird and approved.

New Business

Suggestion was made for opportunity to add additional income to budget by renting upstairs pool house.

Thank you Steve and Deb for all your hard work on the front entrance flowers!

A very special thank you to Henry, Kathi, Jamie, Tina, and Jerry for your many years of service!

Meeting adjourned at 6:15pm.

Respectfully submitted,

Ashley Smith, SHOA Secretary

Smithfield HOA Board Meeting Minutes

7/12/2022

Present: Henry Bird, Kathi O’Hara, Tina Sanders, Ashley Smith, Jerry Thomas 

Meeting called to order at 6:33 p.m. 

Minutes of the 6/2/2022 board meeting approved as submitted. 

Treasurer (Tina Sanders) 

Treasurer’s report distributed and approved. $5,000 was withdrawn from the Capital Reserve Account held in a certificate of deposit at SouthEast Bank that matures on 8/31/2022. To date, actual expenses show a deficit of $4,205.75 versus the predicted $6,633 deficit in the approved budget. The preliminary draft of the proposed FY2023 budget is based on $1,400 per household annual dues. The budget draft was reviewed, and additional cost estimates /quotes are being solicited. The Waste Connections 3-year contract is now in year two, ending on June 1, 2023, at a stipulated rate. On or before June 1, 2023, the Board either needs to negotiate a new rate or accept a 5% increase in fee for the third year of the contract (6/1/2023 – 6/1/2024). Once a proposed budget for FY2023 has been finalized, it will be distributed via email to Smithfield households in advance of the Annual Meeting. 

Common Area Maintenance (Henry Bird and Jerry Thomas) 

Cost quotes have been solicited for pressure washing the top of the entrance walls and for painting the stucco surface, if necessary. It is suggested by paint professionals that proper cleaning may be adequate to produce desired results. North Valley, the current Common Areas maintenance provider, has proposed a significant rate increase for 2023. Other service provider options have been identified and cost quotes will be solicited. The 2022 Lawn Doctor Weed Control and Lawn Fertilization program contract for Common Areas and residential properties is prepaid to year-end 2022. 

Pool (Kathi O’Hara) 

The shallow-end pool light was repaired and replaced in its socket by ASP service technicians. Consultree, Inc. will treat the fungus disease present in the pachysandra ground cover at front of pool house. The SHOA contract with ASP for pool maintenance service which was signed on August 20, 2021, is valid until year-end 2022. ASP personnel are unable to provide accurate information for costs next season as the company makes these decisions at the end of the calendar year. ASP did verify that cost for established customers increased by 10% last year. 

Nominating (Jamie Northcutt. Report given by Henry Bird) 

All suggested nominees for Board service were contacted to confirm commitment. Of those, eight expressed willingness to serve and submitted a brief biographical statement. The nomination slate will be distributed to Smithfield homeowners 21 days prior to the Annual Meeting as specified in the Covenants & Restrictions. 

Social Committee (Deb Bird) 

New bows will be needed for the holiday wreaths placed on the subdivision entrance walls, and nails for hanging the wreaths must be replaced. Supplies for the Annual Meeting will be inventoried. 

New Business 

A motion was made, seconded and approved to increase the incoming SHOA Board to eight members to accommodate the number of residents expressing interest to be nominated for election. The Smithfield C&R’s give the Board the authority to change the fiscal year of the Association [page 12, (k)]. The incoming Board may wish to consider adopting a fiscal year based on the calendar year, January 1 – December 31, rather than the current SHOA fiscal period of September 1 – August 31. Doing so would simplify the budgeting process as most service providers do not evaluate costs and future pricing until the completion of seasonal work or at year-end. SHOA Annual Meeting is Sunday, August 28, 2022, 5:00 p.m. at the Pool Pavilion 

Meeting adjourned at 7:59 pm. 

Ashley Smith, SHOA Secretary  

Smithfield HOA Board Meeting Minutes

6/2/2022

Present: Henry Bird, Jamie Northcutt, Kathi O’Hara, Tina Sanders, Ashley Smith, Jerry Thomas.

Meeting called to order at 6:10 p.m.

Minutes of the 3/16/2022 board meeting approved as submitted.

Treasurer (Tina Sanders)

Treasurer’s report distributed and approved. SHOA board is currently addressing increased costs of services and

materials and is soliciting bids in advance of developing the proposed SHOA Budget for FY 2023.

Common Area Maintenance (Henry Bird and Jerry Thomas)

Jerry Thomas reported that there are continuing repair issues with the subdivision entrance irrigation system. Raindrop is

scheduled to perform the repairs next week.

Cost quotes are being solicited for cleaning the top of the subdivision entrance walls. This may include pressure washing

and/or fresh paint.

Common area maintenance contract will be reviewed. Additional bids may be solicited from service providers.

Pool (Kathi O’Hara)

Pool filter repair which could not be postponed was completed by ASP on May 12. An ASP technician serviced the pool

the following day, and it opened for use the weekend of May14. The weekly pool service contract will be reviewed.

Two pool reservations have been scheduled in June.

Architectural Control Committee (Kathi O’Hara)

A request for tree removal and a request for landscape bed updating/renovation were submitted. Both requests were

approved.

Greenway Tree Committee (Beth Milam and Jamie Northcutt)

Evergreen Timber Works will be contacted to verify cost for tree maintenance in FY23. Work will be performed in late

fall. The arborist will prioritize the work to be done on Willow Oak greenway trees and Common Area trees.

REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal.

Nominating (Jamie Northcutt)

Anyone interested in Board service should contact Jamie. A most critical need is a qualified person to serve as Treasurer

(duties are outlined in the SHOA Financial Policies document that can be found on the SHOA website).

Persons to serve as committee chairs are also needed, as both Pool and Social will need leadership for next year.

If we as SHOA are unable to provide for necessary direction and oversight of our association’s business from among

Smithfield homeowners, it will be necessary to consider employing an agent to handle the responsibilities.

Social Committee (Deb Bird)

No updates.

New Business

In response to a Smithfield homeowner’s expressed concern about the negative impact of short-term rentals (Airbnb and

VRBO) in residential neighborhoods, information was sought from the Town of Farragut regarding any such regulation.

Allison Meyers, TOF Recorder, verified short-term rental of residential property is prohibited within the Town of

Farragut (see attached sheet).

Meeting adjourned at 8:18 pm.

Ashley Smith, SHOA Secretary

TOWN of FARRAGUT

Municipal Code of Ordinances

Chapter 4. General Provisions and Exceptions

Section X. Short Term Rental Units

A. Except as provided for in part B below, and in accordance with T.C.A.

13-7- 601thru 606, short term rental units, as defined in Chapter 2* of

this Ordinance, shall be prohibited in all zoning districts within the

Town.

B. Short term rentals recognized by the Town as legally operating prior to

May 17, 2018, or the initial adoption of these requirements (Section X.,

Short Term Rentals) shall be afforded the protection of and be subject to

the provisions of T.C.A. 13-7-603(a).

*Chapter 2. Definitions

Short Term Rental Unit: A residential dwelling unit that is rented wholly or

partially for a fee for a period of less than thirty (30) continuous days and

does not include a hotel or a bed and breakfast establishment or a bed and

breakfast homestay.

Short term rental of residential dwellings (such as Airbnb and VRBO

offerings) is prohibited in the Town of Farragut.

Smithfield HOA Board Meeting Minutes

Wednesday 3/16/2022

Present: Henry Bird, Jamie Northcutt, Kathi O’Hara, Ashley Smith, Tina Sanders, Jerry Thomas

Meeting called to order at 6:10 p.m.

Minutes approved from board meeting held on 11/11/2021 as submitted.

Treasurer (Tina Sanders)

Treasurer’s report distributed and approved. There were unforeseen additional expenses related to the front entrance irrigation system repairs. General discussion noted regarding the possibility of an increase in HOA fees in the future. One Smithfield household has not remitted payment for summer 2021 armyworm treatments. This non-payment will be recorded as a delinquency associated with the respective property.

Common Area Maintenance (Henry Bird)

Front entrance flag has been replaced. Entrance lighting maintenance and repairs are in process. Entrance irrigation system repairs have been completed and system will be activated on May 4.

Pool (Kathi O’Hara)

Farragut Termite & Pest Control applied termite treatment to the soil around the pool house foundation last fall. The treatment is effective for 10 years. It was recommended that overhanging tree branches be pruned away from the structure. Ironwood Tree Care performed the necessary tree work around the pool house in September. American Swimming Pools (ASP) replaced the multi-port valve on the pool filter.

Board discussion began last fall regarding pool use relative to maintenance expense. While the pool area is an attractive amenity in Smithfield, the pool is used for swimming by very few residents, especially in early-May and September. The terrace tables and kitchen get more use as a gathering place for neighbors, families and guests. Because of minimal use by Smithfield households, the uncertainty of swimming pool maintenance costs, and unforeseen increases for services, utilities and equipment, the Board approved a change of the pool policy.

For the 2022 season, the swimming pool will open for use Friday, May 27, prior to Memorial Day and will close on September 6, after Labor Day. These dates are consistent with most commercial and community pools. (ASP will remove the pool cover on May 16th to allow adequate time to make any additional repairs and to adjust water chemistry before the pool opening date.) The pool house area will be cleaned, outdoor furniture in place, and phone and restroom facilities available mid-May to October.

Architectural Control Committee (Kathi O’Hara)

Recent storms with high winds necessitated removal of two trees that were uprooted on residential lots. Approval was requested and granted for removal of a tree in the backyard of a residence. That tree removal did not negatively impact adjacent properties.

Warm weather will mean increased foot traffic in the subdivision. Homeowners are reminded of the responsibility to maintain sideways free of debris (see attached).

Greenway Tree Committee (Beth Milam and Jamie Northcutt)

Evergreen Timber Works will be contracted to provide continuing maintenance of the Willow Oak Greenway trees in fall 2022.

REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowners will be responsible for mulch removal.

Social Committee (Deb Bird)

Appreciation was expressed to Debbie and Dana Holloway for hosting the 2021 holiday party.

New Business

With the basketball half-court in place under the goal at the lower end of the pool parking lot, residents are asked whenever possible to please park vehicles in spaces away from that area to allow for its use.

A Smithfield resident submitted a request to the Board to consider taking appropriate action to amend the existing Covenants & Restrictions to prohibit short-term property rentals (Airbnb, VRBO).

Raindrop Irrigation has scheduled group residential irrigation start-up service on April 25 and 26.  Email will be sent mid-April.

Meeting adjourned at 8:03 pm.

Ashley Smith, SHOA Secretary

Smithfield HOA Board Meeting Minutes

Thursday 11/11/2021

Present: Henry Bird, Jamie Northcutt, Kathi O’Hara, Ashley Smith, Tina Sanders, Jerry Thomas

Meeting called to order 6:20 at p.m.

Minutes approved from board meeting held on 9/16/2021 as submitted.

Treasurer (Tina Sanders)

Treasurer report distributed and approved. There are unforeseen additional expenses related to the front entrance

renovation. Previously undetected leaks and electrical wiring issues with the entrance irrigation system are being

addressed and repaired. An electrician is evaluating the entrance lighting.

Two Smithfield households have not remitted payment for summer armyworm treatments. These non-payments will

be recorded as delinquencies associated with the respective properties.

Personal donations for the basketball court project at the pool parking lot exceeded expenses. The account balance

of $150 will be used for future maintenance.

The SHOA tax return for FY2021 has been filed with the IRS.

Common Area Maintenance (Henry Bird)

Repairs on the front entrance lighting and irrigation system are in process. There were some significant longstanding

issues that were discovered with the irrigation system and these are being corrected. We are researching

options for replacement of the front entrance “no soliciting” sign. The current front entrance flag will be

appropriately “retired” and a replacement installed.

Pool (Kathi O’Hara)

American Swimming Pools will perform maintenance and repairs on the pool filter over the winter season.

Architectural Control Committee (Kathi O’Hara)

A homeowner request for tree and shrub removal was approved.

Residents are asked to respectfully observe the Covenants & Restrictions Guidelines regarding holiday lights and

displays.

Greenway Tree Committee (Beth Milam and Jamie Northcutt)

Smithfield is scheduled for three days of tree work this fall/winter by Evergreen Timber Works. The arborist is

responsible for prioritizing the tree maintenance.

REMINDER: DO NOT MULCH THE GREENWAY TREES. Homeowner will be responsible for mulch removal.

Social Committee (Deb Bird)

Christmas party is scheduled for Sunday 12/5/2021 and will be hosted by the Debbie and Dana Holloway.

Additional details will be distributed soon.

Basketball Court Update (Jamie Northcutt)

We have a fabulous “official” basketball half-court for our neighborhood to enjoy! This project, recently completed

by ProAsphalt, LLC, was fully funded by private donations from neighbors. No SHOA funds were used.

“Thank you to all the neighbors who contributed to this project, and thanks to all those who put in the time and

talent to make it happen! We hope you all enjoy!”

New Business

The board is soliciting information and bids from lawn care providers for the subdivision-wide weed control and

lawn fertilization program.

Meeting adjourned at 7:35 pm.

Ashley Smith, SHOA Secretary

Smithfield SHOA Board Meeting Minutes

Tuesday 9/16/2021

Present: Henry Bird, Tyler Freshour, Jamie Northcutt, Kathi O’Hara, Tina Sanders, Ashley Smith, Jerry Thomas

Meeting called to order at 5:43 p.m.

Minutes approved from board meeting held on 9/7/2021 as submitted.

New Business

Motion was made and seconded to individually survey the 39 Smithfield households to determine if there is

sufficient support to consider revision of the Smithfield Covenants & Restrictions regarding the prohibition of

recreational equipment on residential lots (i.e., basketball goals and similar playground equipment). After much

discussion, a motion was made and seconded to table this motion. Motion to table was unanimously approved.

SHOA Board also voted and approved motion to divide the cost of the army worm treatment among the

participating households.

Treasurer (Tina Sanders)

No updates.

Common Area Maintenance (Henry Bird)

SHOA Board approved the suggestion to paint a half-court basketball area around the permanently installed

basketball goal at the pool parking lot. Expenses incurred with be funded by individual donations. Jamie Northcutt

will chair this project with support from other Smithfield households. If any Smithfield youth would like to assist

with this project, please contact Mrs. Northcutt (865-679-5000).

Greenway Tree Committee (Beth Milam and Jamie Northcutt)

REMINDER: DO NOT MULCH THE GREENWAY TREES. SHOA Board will instruct North Valley to remove

residual and/or newly applied mulch from the base of the Willow Oak Greenway trees.

Pool (Kathi O’Hara)

Pool cover will be installed on Monday 9/20/2021. Furniture will be left in place until October 1. Opening date for

2022 pool season will be contingent on chlorine tablet availability and service provider costs.

Architectural Control Committee (Kathi O’Hara)

No updates.

Social Committee (Deb Bird)

No updates.

Nominating Committee (Jamie Northcutt)

No updates.

Meeting adjourned at 6:42pm.

Ashley Smith, SHOA Secretary 

Smithfield SHOA Board Meeting Minutes

Tuesday 8/10/2021

                                       Present: Henry Bird, Tyler Freshour, Beth Milam, Jamie Northcutt, Kathi O’Hara, Ashley Smith, Tina Sanders

Meeting called to order at 5:07 p.m.

Minutes approved from board meeting held on 5/11/2021 as submitted.

Treasurer (Tina Sanders)

Treasurer's report was distributed, reviewed, and approved. No increase in yearly dues. SHOA had a very good

financial year with $3,878.45 cash remaining for FY2021 expenses. Estimate is that there will be $3,000 remaining

for use in FY2022. Motion was made and seconded, and unanimously approved to accept the presented FY2022

budget for transmittal to the membership with ultimate approval at the annual meeting. This budget includes three

full days of Willow Oak Greenway Tree maintenance and $13,625 for renovation of the landscaping of front

entrance median and both sides. These expenses will present a cash flow deficit in June/July 2022 of approximately

$6,000. Funds as required will be withdrawn from our Capital Reserve account with a minimal penalty of less than

$4.00. In fiscal year 2023, we will begin replenishing the Capital Reserve account to attain and maintain $30,000 as

specified in the SHOA Financial Policy.

Common Area Maintenance (Tyler Freshour)

Board approved the landscaping renovation plan for the Smithfield entrance with work to begin in late

October/November timeframe. The architectural rendering/drawing of the landscape plans will be on display at the

annual meeting on August 29, 2021.

SHOA will continue to contract North Valley to provide Common Area Maintenance and fall leaf pickup.

Pool (Kathi O’Hara)

Pool is scheduled to close 9/21/2021.

Architectural Control Committee (Kathi O’Hara)

Please remember that modifications to exterior of all properties require prior approval. Appreciation was expressed

to all residents who consistently exhibit compliance with established standards for Smithfield.

Current Weed Man lawn treatment services continue until the end of the calendar year. In order to ensure the best

pricing for services moving forward, SHOA Board will solicit bids from similar companies for comparable

treatment programs.

REMINDER: Irrigation systems are required to be in working order and programmed to provide watering sufficient

to maintain a healthy turf. Please observe First Utility District’s alternate day watering guidelines.

Greenway Tree Committee (Beth Milam and Jamie Northcutt)

Evergreen Timber Works will continue providing service and maintenance to our greenway Willow Oak Trees.

Three full days of tree maintenance approved by the Board are scheduled for November 2021.

REMINDER: Do not mulch around the greenway trees. Homeowner will be responsible for mulch removal.

Social Committee (Deb Bird)

No future events planned at this time.

Nominating Committee (Jamie Northcutt)

Slate of Nominee Recommendations has been distributed to membership.

Other Business

Henry spoke with the Sheriff’s department and expressed concern regarding Smithfield mailboxes that are being

tampered with. The Sheriff has been asked to provide routine drive-through patrol at random times.

Meeting adjourned at 6:20pm.

Ashley Smith, SHOA Secretary

Patricia Thompson, Acting SHOA Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

February 28, 2020

Several comments were made addressing the need for all residents to comply with Smithfield Covenants & Restrictions regarding consistent use of required irrigation systems to maintain healthy and attractive lawns.      

   Meeting ended 7:10 P.M

Jerry Thomas,

SHOA Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

   May 14,2018

Present: Barbara Chironna, Kathi O’Hara, Julio Prado, Tina Sanders and Jerry Thomas.

The meeting was called to order at 11:10 a.m. Minutes from the 2/27/2018 meeting were approved.

Treasurers report- Cash flow, net worth and budget reports reviewed reflecting continued positive trends for HOA with no debt.

A sales tax exemption certificate is being pursued for our HOA due to it having non-profit status. It would mean tax savings on various purchases such as plants, pool supplies etc.

Swimming Pool -Opening/closing dates have been established by Board decision. The pool will open for use in May by Mother's Day weekend. The pool cover will be installed two weeks after Labor Day in September, with outdoor furniture remaining in place until early to mid-October (weather permitting).  Establishing a pool season policy facilitates accurate budgeting and provides control of expenses for servicing, maintenance, chemicals, water usage and electricity.

Sequoyah Pools services the swimming pool weekly on Wednesday morning, and we pay a person to clean the restrooms, kitchen and terrace area every other week. Residents and their guests who enjoy using the pool are responsible for leaving the area tidy and bagging all food waste before depositing in the kitchen trash can. Kathi O'Hara has overseen repairs, updates, purchases and service providers, but we would like to form a committee to assist with small tasks related to the pool during the season.  Please consider volunteering to help.

Security- It has been suggested that a small window sticker be designed and distributed to all interested residents to place on our vehicles to identify Smithfield ownership. It is a low-key Neighborhood watch initiative which might prove beneficial in the future. Our community has not been immune to property thefts in the past and this proposal may serve as a method to spot potential problems. We are asking for resident input / interest.

ACC - Two landscape modifications requested and approved since last meeting.

The Holloway home is in process of being completed.  We hope to welcome our newest neighbors soon.

A reminder that modifications that involve tree removal necessitates an ACC request. Removing perimeter trees or bush berms between homes can impact our neighbors and should be included in any ACC request. Mulching, keeping flower beds clear of weeds, regular mowing and use of sprinklers are required lawn maintenance that keep our community at high standards. Cooperation is needed of all residents.

Neighborhood Garage Sale-Scheduled Saturday 6/16/18, 8 a.m. to 12:00, participants should obtain their own balloons if desired. Arrangements will be made for the " Ladies of Charity" to pick up any items not sold. All residents are welcomed to participate in donations. Contact Kathi O’Hara to schedule.

Smithfield Annual Meeting- Scheduled for Sunday 8/26/18 details to follow. - Residents interested in serving on a committee or on the Board during next year should contact Barbara Chironna.

The meeting adjourned at 12:50 p.m.

Respectfully submitted,

Jerry Thomas, Secretary

Homeowners,

In our Board meeting in February a change in our insurance carrier for the common area was being considered. 

 Additional quotes were requested. Three premium quotes were received. By a majority vote the SHOA board chose Auto Owners Insurance (A++ industry rating) as our new carrier based on premium and coverage considerations. Approximately $900 yearly savings will be realized by changing from the current carrier State Farm. 

 Additionally:

 As part of the recent change in landscape companies approved by the board on our recent meeting, the following was authorized:

 * The HOA has contracted  "Weed Man" for fertilization, over seeding and aeration of all common ground areas.

 * "Ironwood Tree care" will be pruning 3 trees at our entrance as well as a magnolia on Smith road.

Minutes

SMITHFIELD H.O.A. BOARD MEETING

February 22, 2018

Present:    Julio Prado, Tina Sanders, Jerry Thomas, Henry Bird, Barbara Chironna, Tyler Freshour, and Kathi O’Hara. Jim Brannon, Common Area Property Chair was present for a presentation.

The meeting was called to order at 4:00 p.m.

The minutes of the 11/27/17 board meeting were approved.

Common Area Property Maintenance:  Jim Brannon outlined the need to make a change from the current property maintenance provider. Constant personnel turnover, inconsistent quality of service, as well as increasing costs are the reasons for making a change.  Jim has secured a contract proposal from Tikal Lawn Company which currently services 14 residential lawns in the subdivision. Their service is anticipated to be more consistent and at lower costs to the HOA.  An approximate 15% savings is expected from this change (base costs reduction from $18,360 to $15,585). The Board approved the change which will be effective 4/1/18.

Phase two of crown pruning of willow oak greenway trees is underway. The project will be completed in 2019.

Treasurer: Tina Sanders reported all HOA dues have been paid. Our HOA has no liabilities at this time.  A $399 property tax savings has been realized from a one-time reduction possibly due to Knox County failing to correctly record Common Area ownership.

 Insurance on our common properties, including the pool and Directors & Officers Liability, is due March 17, 2018. A $500 premium increase from the current insurance carrier prompted Tina to research both property evaluations and policy coverage. After reviewing the current policy with a Smithfield homeowner who is an insurance agent, it was found that we could reduce our deductible, increase liability coverage with an additional $1,000,000 umbrella policy and reduce the premium.

To maintain fairness / transparency to all residents, the Board requests that if any other member of our Smithfield community wishes to prepare an insurance quote for this type of insurance coverage, he/she should contact Tina for coverage specifics. Proposals must be received by 3/318.

Architectural Control Committee:  Kathi O’Hara advises that construction of the home of Debbie and Dana Holloway on Lot # 13 progressing well. The contractor estimates a completion date in late May.

The board continues to address concerns regarding overnight on-street parking. For safety considerations as well as aesthetics, please be mindful that on-street parking is prohibited in Smithfield.  Please make use of our pool parking area for vehicles that cannot be accommodated in garages or driveways.  Service providers/vendors should be asked to use driveways whenever possible.

Pool Committee: Kathi O’Hara reported that Sequoyah Pool Service will remove pool cover 4/30/18 with pool to open on or before 5/10/18. Pool will be closed on 9/17/18.

Nominating Committee:  Barbara Chironna - All residents are encouraged to consider serving as a board or committee member.  A rotation of these duties is a healthy thing. Different perspectives/eyes on subjects can be beneficial to all of us.

New Business:

Our entrance flag is badly torn and will be replaced. There are issues with the pole and pulley system causing a delay to repair.

It is noted that some of our streetlight poles have some discoloration. We will research what can be done given that the light poles have a powder-coated finish.

With enough participation, a Smithfield Garage Sale could be held in May or June. If interested, please reply to me.

Meeting adjourned at 5:33 p.m.

Respectively submitted

Jerry Thomas, SHOA Secretary

  Minutes

             SMITHFIELD H.O.A. BOARD MEETING

   November 27, 2017

Present:     Julio Prado, Tina Sanders, Jerry Thomas, Henry Bird, Barbara Chironna, Tyler Freshour and Kathi O'Hara

The meeting was called to order at 5:05 p.m.

The minutes of the 8/30/17 Board meeting were approved.       

 Committee Reports

Common Area Property Maintenance 

A stone mason has reset numerous loose/fallen stones on both Smithfield entrance walls.

3 remaining leaf pick ups  Week of 12/4,  Week of 12/18, Week of 1/2/18

 Phase two of three "crown pruning" sessions will be scheduled this winter 2018. This is an expensive but necessary procedure to maintain our aging willow oaks.

Treasurer – Tina Sanders reported a checking account balance of $7,331.81 and a balance of $43,746.41 in the Capital Reserve account.  All HOA dues have been paid either in full or in a partial payment for the year. Our HOA have no liabilities at this time.

 Kudos to Tina Sanders for the following:

Corrected Knox County property ownership records for SHOA pool house parcel.

She filed the FY 2017 income tax statement herself and saved us $150.00 fee.

Found that we have been overcharged $3.44 /month by Waste Connections for several months in error.  Between that refund and a clause that saved one month's fee for 11 months prepayment we will have savings to our budget of $363.37 .

Architectural Control Committee Kathi O'Hara  reported that there has  been two ACC requests for exterior paint color as well as a rear patio renovation/retaining wall repairs.. Both were approved and have been completed .

The construction of the future home of Debbie and Dana  Holloway on lot # 13 is in full swing. We hope this fair weather continues enabling building progress . The ACC committee continues to  review the progress relative to new construction requirements as outlined in the Smithfield Covenants & Restrictions.

 Pool Committee - Kathi O’Hara reported that Sequoyah Pool Service will remove pool cover  4/30/18 with pool to open on or before 5/10/18. Pool to be closed 9/ 17/18 . It was necessary for Kathi to take corrective action with this vendor on servicing needs. As a result we have now set dates for opening and closing our pool for several years in the future. Thanks Kathi !

 It was noted that significant financial reserves will need to be established in the future as our aging pool will need resurfacing etc.

 Social Committee- Lily Prado and Deb Bird have placed seasonal wreaths on all mailboxes.

 Our Holiday Party is scheduled for December 7th as a progressive social beginning 6:30-8:30 p.m.  at the Henry and Debbie Bird's home ( 308 Heathermoor) and continuing at 8:30-10:30 p.m. at the Julio and Lily Prado's home( 309 Heathermoor). These homes are across the street from each other so the festivities will be seamless.

Nominating Committee – Barbara Chironna - All residents are encouraged to consider serving as a board or committee member. A rotation of these duties is a healthy thing. Different perspectives/eyes on subjects can be beneficial to all of us. You do not have to wait to participate.

*We wish to thank Amy Cross for her continued maintenance of the Smithfield website. It contains helpful information. Please take a moment to review the site if you are not familiar.

 Meeting adjourned at 6:03 p.m.

 Respectively,

 Jerry Thomas,

Secretary

                                                                                                        Minutes

                                                                            SMITHFIELD H.O.A. BOARD MEETING

                                                                                              August 30, 2017

 Present:Henry Bird, Barbara Chironna, Tyler Freshour, Kathi O’Hara, Julio Prado,      

       Tina Sanders and Jerry Thomas.

       The meeting was called to order at 6:20 p.m.

For the benefit of new members to the Board, the duties of officers and the work of 

committees were reviewed.  Discussion followed.

The Board elected the following to serve as officers for the 2017–2018 fiscal year 

beginning September 1, 2017:

Julio Prado, President

Jerry Thomas, Secretary

Tina Sanders, Treasurer

Those who will chair the current standing committees are:

Kathi O’Hara - Architectural Control (ACC)

Jim Brannon - Common Area Maintenance

Barbara Chironna - Nominating

        Kathi O’Hara - Pool

Deb Bird & Lily Prado - Social 

Henry Bird, Beth Milam and Julio Prado have agreed to serve on the ACC committee.  

Any resident interested in serving on a committee should contact the committee chair.  If 

contacted and asked to help with or to serve on a committee, please thoughtfully consider 

doing so.  

The board approved closing the Capital Reserve savings account at First Tennessee Bank. 

The funds will be deposited in a new Capital Reserve account at Regions Bank where 

SHOA currently has a checking account.

On behalf of the entire Smithfield community, the board expresses sincere appreciation to 

Jane Brannon for her service as SHOA president for the past two years and to Beth Milam 

for serving on the board as an officer or committee chair since 2009.

The meeting adjourned at 7:40 p.m.

Respectfully submitted,

Kathi O’Hara, Secretary

                                                                    Minutes

                                      SMITHFIELD H.O.A. BOARD MEETING

                                                              June 28, 2017

Present:Jane Brannon, Barbara Chironna, Tyler Freshour, Beth Milam, Kathi O’Hara and Jerry Thomas.  

The meeting was called to order at 6:00 p.m.

The minutes of the 3/7/17 board meeting had previously been approved via email.

Treasurer – Barbara Chironna reported a checking account balance of $8,436.00 and a balance of $10,003.96 in the Capital Reserve account.  It is projected that we will end our current fiscal year with a surplus, and if so, the surplus would be deposited into the Capital Reserve account.

Architectural Control Committee – Jerry Thomas reported that there currently are no submissions pending ACC approval.  Vacant Lot #13 has been purchased and the new owners intend to soon begin building a residence.  Jerry has spoken with the lot owners’ contractor about the ACC approval process and the requirements relative to new construction outlined in the Smithfield Covenants & Restrictions.

Common Area Property Maintenance  - Jim Brannon submitted a written report stating that the Redbud tree on Smith Road behind the Sanders residence was removed after storm damage and will be replaced in the fall; bulbs in six front entrance light fixtures were replace with LED bulbs; common area irrigation systems are working fine; greenway trees have been mulched by Volunteer Lawn, per contract; dead limbs from wind damage on common area adjacent to the Markli residence will be removed by Volunteer Lawn; and dead limbs on the Redbud trees near the 3-way stop on Smith Road will be pruned.

Pool Committee - Kathi O’Hara reported that Sequoyah Pool Service replaced the pool filter motor earlier this month.  Due to foundation settlement, the chimney which abuts the pool house above the gas grill has pulled away from the building. Metal flashing has been installed to divert rainfall and prevent water damage to the stucco exterior. A cost quote to raise the slab foundation to its original position has been requested.  The project expense will be budgeted for the upcoming fiscal year, with the work performed after the pool closes for the season on October 2. 

Nominating Committee – Beth Milam presented a preliminary slate of nominees for election to the SHOA board.  Additional seats remain to be filled. All residents are encouraged to consider serving as a board or committee member.   

Following Beth’s report, a lengthy discussion ensued addressing the difficulty finding residents willing to serve on the SHOA board.  This has been an ongoing problem.  Neighbors who commit to serve must often do so year after year because of lack of interest by other homeowners.  In past years it was suggested that the day might come when it would be prudent to research the option of hiring a management person/company to oversee the business of the association.  Doing so would necessitate increasing annual dues to compensate an employee and amending the by-laws to reflect a change in how affairs of the association would be managed. The Smithfield covenants can be amended with an agreement signed by 75% of homeowners.

The Smithfield HOA Annual Meeting is scheduled for Sunday, August 20 at 6:00 p.m. Neighbors are requested to bring a finger food to share and their own beverage of choice. 

Meeting adjourned at 7:20 p.m.

Respectfully submitted,

Kathi O’Hara, Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

October 24, 2016

Present: Jane Brannon, Barbara Chironna, Tyler Freshour, Kathi O’Hara and Jerry Thomas.  Jim Brannon, Common Area Maintenance chair, was present to provide a report.

The meeting was called to order at 5:40 p.m.

The minutes of the 8/22/16 board meeting had previously been approved via email.

Treasurer – Barbara Chironna reported that all dues are paid, with seven households choosing the bi-annual payment option with remaining payment of $750 due on February 1, 2017.  The current checking account balance is $38,824.71.  Barbara noted that $3,000 was transferred from the checking account to the SHOA Capital Reserve account to replace funds borrowed to cover operating expenses for the fiscal year ending August 31, 2016.  The Capital Reserve balance is $10,000. 

SHOA was reimbursed $1,000 by the person responsible for damage to the pool chairs.

Common Area Property Maintenance  - Jim Brannon solicited cost quotes for crown pruning of the Willow Oak trees in the subdivision.  He presented the written quotes and offered additional information relative to his meetings with the respective arborists.

Following a review of the proposals and discussion by the board, a motion was made (Barbara Chironna), seconded (Jerry Thomas) and unanimously approved to accept the proposal submitted by Petree Arbor (a locally-owned company) pending a review of references and the stipulation that the cost per tree remain consistent for the duration of the project.  The project will be funded from annual dues over a three-year period.

Jim Brannon will meet with the Petree Arbor representative to finalize specific details and terms of a contract.

A schedule for leave pick-up by Volunteer Lawn was sent via email to residents.  Leaves will be vacuumed from curbside as early in the week as possible on the following weeks:

November 7, November 21, December 5, December 19, and January 3.

Social Committee -  Jamie Northcutt reported that Gerry and Ike Zeringue will host the neighborhood holiday party on Thursday, December 8, 2016 at 6:30 p.m.

Holiday mailbox swags will be installed on Monday, November 28.

Architectural Control Committee – Jerry Thomas reported that since August, one request for removal of a tree was submitted and approved.

Meeting adjourned at 6:55 p.m.

Respectfully submitted,

Kathi O’Hara, Secretary

Minutes

   SMITHFIELD H.O.A. BOARD MEETING

August 22, 2016

Present:  Jane Brannon, Barbara Chironna, Tyler Freshour, Beth Milam, Kathi O’Hara and Jerry Thomas

The meeting was called to order at 5:40 p.m.

The Board elected the following to serve as officers for the 2016–2017. 

   Jane Brannon, president

   Kathi O’Hara, secretary

   Barbara Chironna, treasurer

Those who will chair the current standing committees are:

   Jerry Thomas (218-4409) - Architectural Control (ACC)

   Jim Brannon (679-1227) - Common Area Property

   Beth Milam (966-6352) - Nominating

   Kathi O’Hara (966-0336) - Pool

   Jamie Northcutt (679-5000) - Social

Any resident interested in serving on a committee should contact the committee chair.

If contacted and asked to serve on a committee, please thoughtfully consider doing so.

Treasurer – Barbara Chironna reiterated that the 2015-2016 fiscal year operating budget deficit necessitated the transfer of $3,000 from the SHOA Capital Reserve. The current checkbook balance is $532.69.  The fiscal year ends 8/31/2016.

Kathi O’Hara reported that she had received an update from the Knox County Sheriff’s Department relative to the vandalism that occurred at the pool on 7/27/2016.  The person responsible for the damage of pool furniture has been identified and has accepted responsibility for monetary restitution for the damages. Once SHOA has received compensation, replacement chairs will be purchased.

It was noted that Smithfield homeowners are responsible for appropriate behavior on the part of their guests and for compliance with all posted pool rules. Homeowners will be held financially responsible for any damage incurred as a result of inappropriate behavior by guests.

Smithfield residents are encouraged to participate in the curbside recycling service offered by Waste Connections (522-8161) at a nominal cost of $10.80 quarterly.

The meeting adjourned at 6:50 p.m.  

Respectfully submitted,

Kathi O’Hara, Secretary

                                                                                                                                    Minutes

                                                                                                     SMITHFIELD H.O.A. ANNUAL MEETING

                                                                                                                                 8-14-2016

Present:  Fred and Ladan Bayani, Beth and John Milam, Denise and Bob Markli, Jim and Jane Brannon, Barbara and Bob Chironna, Tommy Northcutt, Julio Prado, Debbie and Henry Bird, George and Michelle Traynor, Susan and Jerry Thomas, Ainsley and Tyler Freshour, Nancy and Frank Conner, Kathi O’Hara, and Clark Gross.  Proxies were submitted by twelve households so that a quorum was achieved. 

Jane Brannon called the meeting to order at 6:45 pm. and welcomed those present. She invited self-introductions by attendees.

Committee Reports:

Common Area Maintenance - Jim Brannon reported that the contract with Outdoor Oasis for lawn and landscape maintenance was terminated in June due to sub-standard performance.  Volunteer Lawn is providing common area maintenance at a contract cost of $18,300 annually.

Monies have been budgeted to begin a multi-year project to crown prune the willow oak greenway trees. Crown pruning removes dead, diseased and competing branches from the interior of the tree crown leaving the exterior of the tree canopy unchanged. The consensus voiced by those present is that the trees are a desirable, attractive asset for Smithfield and, as such, must be properly maintained. Jim will solicit quotes from certified arborists.  Pruning could begin this winter.

The condition of the neighborhood sidewalks was noted, the uneven pavement being the result of spreading greenway tree roots. Any proposed solution to repair the raised sections of concrete sidewalk would need to be thoroughly researched to preserve the health of the trees.

Pool Committee – Kathi O’Hara reported that the large multi-unit window upstairs at the pool house had been replaced to prevent stucco damage. The terrace ceiling was repaired and painted, new ceiling fans were installed, and eight casual sling chairs were purchased for extra seating.

A police report was filed on 7/28/2016 for the property damage which occurred at the pool the previous evening. The matter is currently being investigated by the Knox County Sheriff’s Department. An approximate cost to purchase replacements for the four commercial-grade patio chairs that were damaged is $1,000.

The pool cover will be installed on Monday, September 19.

Nominating Committee Beth Milam submitted a slate of nominees for election as the Board of Directors.  Jane Brannon, Barbara Chironna, Tyler Freshour, Beth Milam, Kathi O’Hara and Jerry Thomas were elected by acclamation.

Architectural Control Committee - No requests for property modification have been received in the last two months.

Treasurer – Barbara Chironna reviewed the proposed budget noting a dues increase to $1,400 per year. This is the first increase since 2012, and is necessary because of increasing utility and service contract costs, and to build up the SHOA capital reserve in anticipation of future repairs and major expenditures.

As a cost-saving measure, the deductible was raised to $2,500 on the insurance policy which covers the common areas and structures.

Annual dues are payable on September 1, 2016.  Dues payment options are as follows:

     One payment of $1,400 on September 1

      Bi-annual payments of $750 on September 1 and $750 on February 1, 2017.

New Business:

Jane noted that the Social and Architectural Control committees are in need of volunteers, and she encourages all residents to consider serving in some capacity.

Concern was expressed about vehicles parking on Smithfield streets as it impacts traffic, safety and appearance in the subdivision.  Long-term and/or overnight on-street parking is prohibited in Smithfield. Vehicles not parked in garages or driveways should be parked at the pool parking lot.

Sub-standard landscape maintenance on individual properties is a continuing concern. All residents are encouraged to review the Smithfield Covenants and Restrictions to ensure compliance with the specified requirements.

Pool rules are clearly posted at the pool and must be observed by all residents and their guests. The “No Smoking” rule, first adopted several years ago by SHOA Board, is now mandated by the State of Tennessee Department of Health. The pool closes at 10:00 pm. every evening, and no basketball is to be played in the parking lot after 10:00.

Vendor signage on properties is not allowed.

In accordance with the policy relating to “for sale” property in Smithfield, a copy of the Smithfield Covenants and Restrictions was delivered to Tiffany Dorn (Keller-Williams Realty), the listing agent for the Ragsdale residence on Heathermoor Drive.

Smithfield discounted group services that are available this fall:

Brian Light, owner, has confirmed that Weed Man will offer aeration and over-seeding service in Smithfield on September 20. Participants in the group will enjoy deeply discounted rates. Notice will be sent early September.

Lesley Lewis, owner of Raindrop Landscape Management, will perform irrigation system winterization in Smithfield in early November. Cost for service is $50. Email notice will be sent mid-October.

Meeting adjourned at 7:40 pm.

 Respectfully submitted,

Kathi O’Hara, Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

July 6, 2016

Present:   Jane Brannon, Barbara Chironna, Doug Miedaner, Beth Milam, Kathi O’Hara.

The meeting was called to order at 5:18 p.m.

Nominating Committee: Beth Milam reported that the slate of nominees for election to the SHOA Board will be distributed to homeowners at least (21) twenty-one days in advance of the Annual Meeting on August 14.  Any resident interested in serving on the board should contact Beth at 966-6352 or email (mrsbethmilam@aol.com).

Pool and Pool House:  Kathi O’Hara reported that it has been brought to her attention that on several occasions the pool entry gate has been unlocked when the pool area has been unoccupied.  This has been reported by service personnel, as well as by Smithfield residents.  The State of TN Department of Health, the agency which issues the annual pool permit, requires that our pool entry gate be equipped with a “self-closing and self-latching mechanism” primarily to prevent unsupervised access by small children.  Failure to lock the gate upon exiting exposes the SHOA to serious liability if an accident or injury were to occur as the result of unsecured pool access.  Please make sure the gate is locked when leaving the pool!

In consideration of our neighbors, residents and their guests are reminded to observe all the posted pool area rules.  The “No Smoking” policy, originally adopted and implemented by SHOA, is now mandated by the State of TN Department of Health.  Please remember, the pool closes at 10:00 p.m. and no basketball in the pool parking lot after closing time.

The pool will close for the season on Monday, September 19.

Common Area Property:  Jim Brannon reported that price quotes have been requested for crown pruning of the greenway and common area trees.

Architectural Control Committee:  Doug Miedaner reported that there are no property improvement or alteration requests currently pending ACC approval.

In the past, some Smithfield properties have been sold without the new owners being aware of existing covenants, restrictions, or annual dues.  This has created confusion, and has put the SHOA and the ACC in the awkward position of needing to explain to new neighbors the requirements and expectations that should have been understood and accepted prior to a property purchase.  To insure that the Smithfield covenants and restrictions are disclosed to potential homebuyers, the Board voted unanimously to adopt the following policy:

A copy of the Declaration of Covenants and Restrictions for Smithfield document and a copy of the Architectural Guidelines for Smithfield supplement (revised April 2016) will be sent, via certified mail, to the listing realty agent.  The mailing will include a cover letter from SHOA requesting that the Smithfield information be included in the property file and disclosed to all interested parties. 

Treasurer:  Barbara Chironna provided a detailed report of revenue and expenses of the current fiscal year and a proposed budget for fiscal year 2016-2017 which begins 9-1-16.  It was noted that the SHOA will end this year with an operating budget deficit necessitating a withdrawal from savings to cover expenses.  In view of ever-increasing utility and service contract costs, and to continue updating, improving and maintaining the common areas of the subdivision while remaining fiscally sound as an association, the Board approved a dues increase of $180.  This is the first dues increase since 2012.

Dues are payable on September 1, 2016 as follows:

• • $1,400 for one annual payment on September 1, 2016.

  • $750 for a semi-annual payment on September 1, with a subsequent payment of $750 due on February 1, 2017.

  • A late fee of $100 will be assessed for dues more than (7) seven days in arrears.

Absentee homeowners are responsible for annual dues payment in full on September 1, 2016.

Neighborhood Safety Reminder:  Unauthorized activity and suspicious behavior in the subdivision should be promptly reported to Knox County Sheriff’s Department 24-hour non-emergency dispatch office at 215-2444.

 Meeting adjourned at 7:00 p.m.

Respectfully submitted,

Kathi O’Hara, Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

April 18, 2016

Present: Jane Brannon, Barbara Chironna, Doug Miedaner, Beth Milam, and Kathi O’Hara

The meeting was called to order at 5:10 p.m.

Treasurer:  Barbara reported a current checking account balance of $14,555.53. Barring any unforeseen expenses, SHOA will operate within budget for the fiscal year ending August 31, 2016.

Pool and Pool House:  Kathi reported that repairs are currently being made and cleaning has been scheduled and completed prior to the pool opening for the season on May 7.

Common Area Property:  Outdoor Oasis is currently performing seasonal maintenance on common areas which includes weeding, pruning, mulching and flower planting.

Nominating Committee:  On behalf of the committee, Beth Milam asked that residents consider serving on the SHOA board. Please contact her with any questions or for additional information about board service.

Architectural Control Committee:  So that Smithfield “puts its best foot forward” this spring and summer season, a reminder highlighting property maintenance requirements will be sent to all residents.

A separate notice outlining the requirement for Town of Farragut approval for exterior additions and modifications on Smithfield lots will be issued.

Meeting adjourned at 6:00 p.m.

Respectfully submitted,

Kathi O’Hara, Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

February 29, 2016

Present:        Jane Brannon, Barbara Chironna, Beth Milam, and Kathi O’Hara

The meeting was called to order at 5:25 p.m.

Liability Insurance: The 2016-2017 State Farm liability insurance policy was reviewed. In light of increasing premiums, additional quotes for comparable coverage are being solicited from other insurance companies. It was suggested that increasing the deductible from $1,000 to $2500 would result in a lower annual premium.

Common Area Property:  Jim Brannon provided a report indicating that he would meet with the Outdoor Oasis owner to establish the timeline for spring mulching and flower planting. Pre-emergent and fertilizer were applied to all common ground turf areas in February, with a second application due in March. Fertilizer only will be applied in April. Improvement to the landscape beds at the front of the pool house is being considered.

Pool and Pool House:  Kathi reported the pool would open for the season on May 7.

In December 2015 the large, five-unit casement window upstairs on the back side of the pool house was replaced.  Prior to the pool opening, the terrace ceiling will be repaired and painted.

A Smithfield Family Gathering and Pot-Luck Supper is scheduled for Sunday, May 15 at 5:00 p.m.  An announcement/invitation will be circulated via email and mailbox stuffer closer to that date.

The Smithfield HOA Annual Meeting is scheduled for Sunday, August 14, 2016, at 6:00 p.m.   Neighbors are requested to bring finger food to share and their own beverage of choice.

Nominating Committee:  Beth Milam, chair, Tommy Northcutt and Doug Sparks will present a slate for election to the SHOA board in advance of the scheduled annual meeting.

Treasurer:  Barbara reported a current balance of $20,945 in the Regions Bank checking account.  The 1st Tennessee loan repayment balance is $6,469.68. The loan will be paid-in-full in May 2017.  Budget requests for the next fiscal year are due from all committee chairs by May 30th.

Meeting adjourned at 6:40 p.m.

Respectfully submitted:

Kathi O'Hara, Secretary

SMITHFIELD H.O.A. BOARD MEETING

October 12, 2015

Present:        Jane Brannon, Barbara Chironna, Doug Miedaner, Beth Milam, and Kathi O’Hara. Jim Brannon, Common Area Property Chair, was present to provide a report.

Jane Brannon presented an agenda with items for board consideration and action.

Treasurer - Barbara Chironna reported that she and Jane Brannon met with several banks for the purpose of comparing account maintenance fees and minimum balance requirements. The resulting information was presented, and after discussion, the board voted to move both SHOA bank accounts - checking and savings/escrow- to Regions Bank to eliminate any possibility of incurring monthly service fees. (During the meeting at First Tennessee Bank, it was learned that the SHOA loan there is, in fact, unsecured. Therefore, the savings account can be moved to Regions Bank.

Common Area Property -   Jim Brannon reported that the dead white pine tree on Smith Road south of the entrance will be removed by Arbor Care of E. Tennessee, and that an electrician has been contacted to service the landscape lighting on the entrance median.

 In view of increasing costs for services, the board had previously agreed that all service and maintenance contracts should be reviewed with an eye toward cost savings. To that end, Jim solicited proposals for common area maintenance from seven local companies, including Volunteer Lawn, the current service provider whose one-year contract expired on September 30.  Jim met with each company representative and discussed the scope of the work required. The maintenance proposals and relative service costs were reviewed and discussed. The board approved the recommendation submitted by the Common Area Property chair to accept a negotiated contract for one year (11-1-15 to 10-31-16) from Outdoor Oasis for the maintenance of Smithfield common area property. Common area irrigation will be provided by Rainscapes, the current vendor.

Neighborhood Concerns – Concern has been expressed about on-street parking of vehicles as it impacts traffic and safety in the subdivision. Long-term and/or overnight on-street parking is prohibited in Smithfield. Parking at the pool is an available alternative for additional parking needs that cannot be accommodated by garage and driveway space.

It was suggested that a copy of the Architectural Guidelines (July 1993) adopted by the ACC be provided to homeowners and residents. The guidelines address standards for the neighborhood and were developed to clarify points of the Covenants & Restrictions for Smithfield.

Respectfully submitted,

Kathi O’Hara, Secretary

Minutes

SMITHFIELD H.O.A. BOARD MEETING

September 10, 2015

Present:        Jane Brannon, Barbara Chironna, Doug Miedaner, Beth Milam, and Kathi O’Hara 

The Board elected the following to serve as officers for the 2015–2016 fiscal year:

                        Jane Brannon, president

                        Kathi O’Hara, secretary

                        Barbara Chironna, treasurer 

Those who will chair the current standing committees are:

                        Doug Miedaner and Tom Smoot, Architectural Control (ACC)

                        Jim Brannon, Common Area Property (formerly “Landscape”)

                        Beth Milam, Nominating

                        Kathi O’Hara, Pool

                        Mary McGill, Social 

Any resident interested in serving on a committee should contact the committee chair. 

Amy Cross has volunteered to continue maintaining the Smithfield website.

Treasurer - The current checkbook balance is $38,234.07, with $10,006.00 in the escrow/savings account. 

In view of increasing costs for services, the board agreed that all service and maintenance contracts be reviewed with an eye toward cost savings. 

The board reiterated Smithfield’s opposition to the rezoning of land on Smith Road that would allow development of a 220-unit apartment complex, and agreed to have a presence at meetings when a vote or further action may be taken on this issue.

Kathi O’Hara, Secretary

Minutes

SMITHFIELD H.O.A. ANNUAL MEETING

8-31-2015

Present:        Beth and John Milam, Susan and Jerry Thomas, Kathi O’Hara, Jenny and Doug Miedaner, Barbara and Bob Chironna, Margo and Joe Balint, Pam Balint, Tammy and Tom Smoot, Tina Nguyen, Amy Cross, Jane and Jim Brannon, Michelle Traynor, Lily Prado, Denise and Bob Markli, and Jamie Northcutt.  Proxies were submitted by seventeen households so that a quorum was achieved.

In the absence of Bob Cross, Doug Meidaner called the meeting to order and welcomed those present. New neighbors, Tina Nguyen, Michelle Traynor and Susan and Jerry Thomas were recognized. 

Committee Reports: 

• • Landscape Committee – Amy Cross reported that the ageing landscape of the common areas continues to require removal and replacement of trees and shrubs. Plant material has been added along Smith Road to create a visually continuous landscape bed. Recent vandalism required the replacement of the American flag at the Smithfield entrance median. 

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  • Pool Committee – Kathi O’Hara reported that prior to the pool opening on May 9th, the entry gate had been refinished, the pool equipment gate was refabricated, and restrooms, chemical room and storage rooms were painted with mold and mildew retardant paint. Recently the shallow end pool light was replaced and a new security light was installed to illuminate the pool parking lot from dusk until dawn. The pool was reserved by Smithfield residents seven times during the 2014–2015 pool season. The pool cover will be installed on September 28th.

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  • Nominating Committee – Doug Miedaner submitted a slate of nominees for election as the Board of Directors.  Jane Brannon, Barbara Chironna, Doug Miedaner, Beth Milam, and Kathi O’Hara were elected by acclamation.

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    • Treasurer – Barbara Chironna reviewed the proposed budget noting there is no dues increase for the 2015-2016 fiscal year. The Waste Connections contract for weekly trash pick-up was renewed for three years. The SHOA has approximately eighteen months remaining on the repaving/tree trimming loan repayment at a rate of $445 per month. In view of increased utility costs which are nonnegotiable, Barbara recommends that SHOA insurance and maintenance contracts be reviewed, and that a savings plan be instituted for future swimming pool repairs. The comment was voiced that the Volunteer maintenance budget allocation amounts to one third of the entire budget.

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    • Annual dues are payable on September 1, 2015. Dues payment options are as follows:

    • one payment of $1,220 on September 1st or bi-annual payments of $660 on Sept. 1st and $660 on Feb. 1st. 

    • Absentee homeowners are responsible for payment-in-full of SHOA dues on September 1st .

    • A motion was made to accept the proposed budget.  The vote in favor was unanimous.

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    • New Business:

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    • It was suggested that the Board research the feasibility of one mowing service for the entire subdivision.  Lawn weed control for all properties with the cost incorporated in the annual dues was also suggested.

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    • Concern was expressed about vehicles parking on the street as it impacts traffic and safety in the subdivision.  Long-term and/or overnight on-street parking is prohibited in Smithfield. Vehicles that are not parked in garages or driveways should be parked at the pool parking lot.

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    • Sub-standard landscape maintenance on individual properties is a continuing concern. All residents are encouraged to review the Smithfield Covenants and Restrictions to ensure compliance with the specified requirements.

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    • The final order of business was recognition for Amy and Bob Cross for the many years of service in various capacities that they have given to our Smithfield community. John Milam took the floor and, on behalf of all Smithfield neighbors, expressed sincere gratitude for the Crosses’ dedication and presented Amy with a gift of Flemings gift cards as a token of our appreciation. Graciously accepting the gift, Amy expressed her thanks and reiterated Bob’s disappointment at being unable to attend the meeting due to travel delays. 

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    • Kathi O’Hara, SHOA Secretary 

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Minutes

SMITHFIELD H.O.A. BOARD MEETING

September 2, 2014

Present:         Barbara Chironna, Bob Cross, Doug Miedaner, Beth Milam, Kathi O’Hara and Tom 

                           Smoot

Officers for the current fiscal year:

                        President – Bob Cross

                        Secretary – Kathi O’Hara

                        Treasurer – Barbara Chironna

Committee chair appointments to date:

                        Tom Smoot – Architectural Control

                        Amy Cross – Landscape

                        Kathi O’Hara – Pool

Barbara Chironna reported a checking account balance of $32,000.00.

Annual dues collection is going well. A late charge of $100.00 will be incurred for dues unpaid by 9/20/14.

Amy Cross reported that the Landscape committee is planning no special projects for the coming year, but rather will focus on common area maintenance, and continued removal and replacement of the dead and dying trees.

Volunteer Lawn, which provides the mowing and lawn maintenance of the common areas, has requested a rate increase.  Any contract that is negotiated will include fall leaf removal. It may be necessary to seek alternative options for fall and spring flower planting and other services currently performed by Volunteer Lawn to remain within budget.

Repairs and updates planned at the pool and pool house for this fiscal year include: replacement of the upstairs large window unit because of wood rot leading to stucco damage; sandblasting and repainting of the pool entry gate; painting the restrooms, chemical and storage rooms with mold and mildew resistant paint.

The pool cover will be installed and the pool will close on October 2, 2014. 

 Kathi O’Hara, Secretary