Officer Roles

Candidates Needed for PTSA Executive Board  If you are interested in becoming part of the Executive Team which is an elected board, contact outgoing Exec VP, Amy Denhart at sandiegohs.ptsa@gmail.com.

Officer Positions and Duties

President:

• Calls and runs all meetings – Executive (monthly), General Association (as specified in the bylaws) with Agenda.

• Talks with the Principal monthly/regularly and brings all events and with the Principal approves all flyers and PTA materials that are sent home with the students.

• Talks with her/his Executive Board regularly.

• Appoints all Committee Chairmen and the Parliamentarian.

• Is a member of all committees (except Nominating Committee).

• Is on the email trail for all PTA operations.

• The President oversees the following committees: Campus Action Partners, Climate Action, Senior Activities, and Student Action.  

• The President keeps tabs on everything the PTA Executive Board and committee members are doing. 

• Commitment: 5-10 hours per month

Executive Vice-president:

• Is the back up for the President.

• Does whatever the Executive Board decides is necessary.

• Calls and runs meetings when the President is indisposed.

• The Executive VP oversees the following committees: Campus Beautification, Grad Nite, Hospitality and Volunteer Coordination. 

• Commttment: 5-10 hours per month

Secretary:

• Takes minutes and promptly types them up and sends them to the President.

• Keeps the minutes for the unit in the Secretary Book.

• Checks each Payment Authorization Form to see that it was approved by the Association.

• Commitment: 3-5 hours per month

Treasurer: (must be at least 18 years old)

• Deposits all monies for all events, unless the bylaws specify a Financial Secretary.

• Writes all checks for events that are approved by the Association.

• Prepares and presents a Treasurer’s Report for each monthly meeting, and all Association Meetings.

• Files tax returns.

• Keeps on top of all money issues.

• Copies the President on all important matters.

• Chairs the budget committee and completes the Annual Financial Report (end of year report).

• Commitment: 5-10 hours per month

VP of Membership:

• Collects all membership and runs membership campaign.

• With another PTA member, counts all membership money using Cash Verification Form and hands it over to the Treasurer for Deposit.

• Keeps record of all on-line PTA memberships.

• Keeps a formal list of all PTA members.

• Membership Team attends all large parent events such as Open House, Orientations, PTSA General Meetings, Staff Welcome and have a membership table with PTSA information available 

• Monthly, gives the Secretary the official membership list and shares it with the Executive Board.

• Committment: 4-10 hours per month, busier in the fall.

VP of Communications:

• Keeps website updated.

• Updates contact lists for gmail and Mail-chimp.

• Sends e-blasts and Mail-chimp notices as needed.

• Update Google Calendar

• Send PTSA event flyers to Caver Weekly

• Post PTSA events on Good Morning San Diego High

• Send event reminders through Remind.com

• Attends Exec Board Meetings once per month & 5 General Meetings per year.

• Any other creative communications activities you choose…

• Commitment: 5-10 hours per month

Auditor:

• Keeps tabs on the financial health of the unit.

• Checks that all deposits and checks are what they appear to be and have been authorized by the Association.

• Performs an informal monthly audit.

• Performs two (2) formal audits per year (minimum).

• Commitment: 2-4 hours per month plus 16 hours for each audit.

Historian:

• Keeps track of all PTA volunteer hours performed during the year.

• Keeps track of all events and may even run the newsletter.

• Completes Annual Report (re: volunteer hours) and presents to Executive Board.

• Commitment: 2-5 hours per month