CAMP CO-ORDINATOR

1. Arrives early (if possible), and sets up two club flags – one where visible when arriving at the campsite and one by the camp co-ordinator's site.
2. Responsible for setting out the club fire extinguisher for emergency use.
3. Lists the weekend’s entertainment on the notice board. Liaises with the Treasurer and Chairman regarding rally fees and Chairman’s chat time.
4. Arranges/co-ordinates entertainment, competitions, etc. for the weekend, particularly on the Saturday evening: this needs to include activities both targeted at the children and the adults/whole club.
5. If there are any problems, assists or gets help, as appropriate.
6. Acts as a "policeman" to ensure that club members keep to the camper’s code and do not litter or cause any damage etc.
7. Responsible for providing the treasurer with a list of misdemeanors for fine time & assists with reporting of such at the Chairman’s chat.
8. Produces a camp report and ensures that it gets to the secretary within a week of the rally so that it can be included in the newsletter.
9. If a camp co-ordinator is unable to attend the rally it is the camp co-ordinator's responsibility to arrange for a stand in.

Note: A camp co-ordinator does not have to do it all alone, two families can act as joint co-ordinators and spread the load.

CAMP CO-ORDINATOR'S CHECKLIST

Prior to the camp:

Liaise with Treasurer to confirm number of people camping (including number of children) to plan activities

c

Visit campsite website to understand available facilities, entertainment and general layout

c

Obtain the following from the previous camp’s rally marshal:

1. Two camp flags
2. Fire Extinguisher
3. Club Notice Board

c

Plan and purchase any required items for planned activities

c

Communicate planned activities to Treasurer prior to the camp in case any communication needs to be sent to the campers

c

Prepare camp programme to be printed on an A4 for display on the camp notice board.

c

When arriving at the camp:

Set up the two club flags – one where visible when arriving at the campsite and one by the camp co-ordinator's site.

c

Set out the club fire extinguisher

c

Set up the club notice board

c

Optional: Communicate any pertinent info with club on WhatsApp group

c

Optional: In the late afternoon – get communal braai going

c

During the camp:

Note any misdemeanorsfor fine time

c

If there are any problems, assists or gets help, as appropriate

c

Facilitate planned activities as per programme

c

Final day - Provide Chairman with list of misdemeanors for fine time during chairman’s chat.

c

After the camp:

Compile rally report and send to club secretary

NOTE: Misdemeanors are a "fun" activity. All money collected from these misdemeanors are donated to a charity of the sections choice.