Registration and Admission
Providence Creek Ballet Theater classes and programs are open to all students who wish to at train at its studio in Clayton. PCBT is an equal opportunity school and does not discriminate on the basis of race, gender, age, color, national origin, or sexual orientation. Applicants who register for the academic year program are required to pay an annual registration fee, Summer Concert costume fee, and their monthly tuition for classes upon placement.
Interested students must complete a registration form including publicity release and release of liability. Dancers participating in The Nutcracker Suite will be required to complete a performance contract.
Students will take a placement class with the appropriate level based upon previous experience and age. Following the placement class, the Artistic Director will discuss with the applicant and his/her parents the results of the placement class, how many classes are expected for that level and performance opportunities and responsibilities. Placement in all PCBT classes is based on ability, not age and at the discretion of the Artistic Director and Faculty.
Conferences for student evaluation or issues are encouraged and should be scheduled in advance with the artistic faculty. These matters cannot be discussed prior to the start of class.
There will be one meeting scheduled before each performance that all families should attend. Important information about schedules, updates, and performances will be sent by email. We ask that all parents read all emails and attend all meetings as part of your responsibilities to PCBT. Dates for meetings will be posted as soon as they are known.
Any student who must miss classes for any reason must contact the Artistic Director to report their absence. Two weeks’ notice is required for all planned absences; dancers should provide a note to their teacher to be sure absence is added to the calendar. Please try to arrange your activities so that they do not conflict with your dance commitment. If there is a conflict, please discuss it as much in advance as possible with the faculty. Missed classes should be made up during a class one level below the dancer’s assigned class level. Please make every effort to attend all rehearsals and classes as attendance is required for progress.
There is a two week black out period prior to each PCBT performance. Students may not be granted absences during this period. Every effort MUST be made to attend all rehearsals. These could be scheduled on days other than regular class days.
If you have a question or a problem about anything regarding PCBT, its classes or faculty, please direct them to the PCBT Artistic Director.
In the event of inclement weather, PCBT will notify parents by email if classes are canceled. PCBT will make this decision independent of Providence Creek Academy. Make up classes and rehearsals for inclement weather will be scheduled as necessary.
Please check the website frequently. The Artistic Director will be making updates as information becomes known to her. This can include cancellations due to inclement weather or announcements about rehearsals and performances.
Arriving and Departing from PCBT
Providence Creek Ballet Theater offers a 4-5 week summer dance program each year. We recommend the continuation of classes during the summer to retain and advance the technique and discipline that each dancer acquires during the academic year. This program is during the month of July. Without additional school responsibilities, more classes each day, and the ability to focus on technique, dancers have seen dramatic improvements at the end of the intensive.
All students are strongly encouraged to participate in the Summer Intensive. Applications for the Summer Programs are available for PCBT students in mid-March.
All PCBT students will have the opportunity to perform in the Summer Concert at the end of the school year. This performance will showcase vocabulary and skills that the dancers have learned throughout the year in ballet, tap, lyrical, jazz and hip hop classes. Some PCBT dancers will also perform as a part of PCA’s K-2 Winter Concert. Additionally, students in Advanced through Company will participate in PCBT’s The Nutcracker Suite. Pre Ballet, Beginner, and Intermediate dancers can audition to perform as well; they must attend weekly rehearsals in addition to their regular class. The Nutcracker Suite and excerpts from the Summer Concert will be performed for PCA during the school day as well during a public show on Saturday and Sunday. All dancers missing school for a performance will be given a letter that requests the school performance be an excused educational day from school.
Rehearsals will either be located in the studio or PCA’s auditorium in the week prior to the show (known as Tech Week). The schedule for the week prior to each show will include a full run through, a technical rehearsal for lighting and sound, and a dress rehearsal. Specific rehearsal schedules with additional times will be distributed at least a month in advance. The performance packet has crucial information pertaining to the show. Theater rehearsals are closed to all parents. Parents who wish to see their children perform should purchase tickets to all the shows they wish to attend.
Photo Day for both performances will be on a Sunday specified before the performance to eliminate missed classes and rehearsals. These dates will be posted upon scheduling. Both group and individual photos will be taken at this time. Photos are also taken of dress rehearsal by our resident photographer and shared with all parents via Shutterfly.
Special Events and Fundraising
PCBT has participated in various performances outside of PCA and plans to do so in the future. Performances include, but are not limited to, Dover Days, Delaware Dance Festival, Clayton Railroad Days, and the 4th of July Parade.
Parents, friends, and relatives of PCBT students are encouraged to play an active role in many areas of PCBT by volunteering their time working back stage, assisting with production tasks, or serving as an usher at productions. The hours of volunteer work help to defray the cost of productions. Volunteer opportunities and duties will be distributed during parent meetings and sign-ups will be available on volunteerspot.com. We will need many parent volunteers around show time. These include, but are not limited to, dressers, ushers, ticket sales, costume alterations, and parking lot attendants.
Parents are not usually permitted to watch class because students focus better when parents are not watching class. Most parents are eager to see what the dancers are learning in class, therefore an open house is held in the fall for parents to observe class. This is not a performance, but an opportunity to watch class. Please save the aunt/uncle, grandma/grandpa invitations for The Nutcracker Suite performance and the Summer Concert when the dancers are better prepared to perform.
Bid on a variety of gift items donated by local merchants and PCBT families held in conjunction with The Nutcracker Suite. We are accepting donations for this event beginning in November. More information will be distributed during the Nutcracker performance meeting.
PCBT will have a few fundraisers throughout the season and ask that every family contributes. Previous fundraisers have included Family Fun nights at Chick-fil-A, Friendly’s, and shirt sales.
It is a fact of artistic life that ticket sales and other forms of “earned income” cover only about 1/3 of the cost of bringing these productions to the stage. The rest comes from our extended family of generous donors, parents, and families of PCBT dancers. In lieu of doing numerous fundraisers, we encourage each dancer to obtain a minimum of 3 sponsorships. Sponsorship brochures are available upon request.
Regional Dance America
As of June 2016, PCBT was accepted into Regional Dance America/Northeast. Each year, select dancers from Advanced through Company will be participating in a Festival at various locations around the country.