Bylaws

Mountain View Elementary PTO Bylaws

Article I - Name

The name of this Organization shall be Mountain View Elementary Parent Teacher Organization (MVE PTO).

Article II - Mission

The mission of the Mountain View Elementary (MVE) PTO is to sponsor educational and social programs, foster communication, and provide supplemental classroom and all-school resources that will enhance the educational experience of MVES students and promote an environment of cooperation and success for students, faculty, families, and our community.

Article III - Purpose

This organization shall exist for educational and charitable purposes to encourage close and effective relationships and communication among MVES children, parents, schools, and the community.  

Article IV - Membership

• Section 1. Any parent, guardian, or other adult standing loco parentis for a student at the school may be a member and shall have voting rights.  The principal and any teacher or staff employed at the school may be a member and have voting rights.

• Section 2. There shall be no dues required to be a member of the MVE PTO.

Article V- Executive Board

• Section 1. Board Members. The Executive Board shall consist of (at minimum) four elected members and the school principal (not an elected position).

• Section 2.  Duties.  The Executive Board handles PTO business between meetings, prepares for general meetings, creates rules and policies, forms committees, submits the budget, approves routine bills, and shares reports and recommendations.

• Section 3. Nominations & Elections.   Elections are held at the second-to-last meeting of the school year. Members may nominate candidates for open roles at that meeting. If there is only one candidate for each role, voting may be by voice vote. If more than one person runs for a position, voting will be by ballot. Each PTO member gets one vote.   

• Section 4. Eligibility.  

  • President, Vice President, Treasurer, Communications.  Any parent, guardian or other adult standing loco parentis for a student is eligible to serve on the Executive Board if the following conditions are met; must be an active PTO member attending no less than ½  of all monthly meetings, has been an active volunteer at PTO sponsored events and has served on at least one committee.  

  • Committee Members and/or Coordinators. Any parent, guardian, or other adult standing loco parentis for a student at the school is eligible to serve on the Executive Board as a Committee Member or Coordinator if the following conditions are met; has been an active volunteer at PTO sponsored event.

  • Teachers and Staff.   Teachers and staff may not serve on the Board.  

• Section 5.  Terms of Office.  Board members are elected to serve a 1-year term and may serve no more than three consecutive terms.  

• Section 6. Vacancies.  If the president position becomes vacant, the vice president becomes president, and members elect a new vice president at the next regular meeting. Other vacancies are filled by election at the next regular meeting. Anyone elected to fill a vacancy serves the rest of that term.

• Section 7.  Removal From Office.  Board members can be removed with or without cause by a two-thirds vote of those members present (assuming a quorum) at a regular meeting where previous notice has been given.  

• Section 8.  Meetings.  Executive Board meetings shall be held at a time and location as determined by the Board President.  Notice of all Executive Board meetings shall be given to all Board members in writing at least 24 hours in advance of the meeting.

• Section 9.  Quorum.  A quorum of at least 3 Board members must be present to transact any business at an Executive Board meeting.    

• Section 10.  Compensation.  Board members shall not receive any compensation for their service as Board members or Officers.  

Article VI- Member Meetings

• Section 1. Regular Meetings.  The regular meeting of the MVE PTO shall be on the 2nd Tuesday of every other month during the school year starting at 6:30 pm and lasting no more than 1 and ½ hours.  If the date and time needs to be changed for any reason determined by the executive board a minimum of 2-week notice must be given to all members.  

• Section 2.  Annual Meeting.  The annual meeting will be held at the March regular meeting.  The annual meeting is about receiving reports, electing officers, and conducting other business that should arrive.  

• Section 3. Quorum.  The quorum shall be 10 members of the Organization.  

Article VII- OFFICERS

• Section 1. Officers. The officers shall be a president, vice president, treasurer, and communications. All officers shall be elected board members.

  • President. The president leads PTO and executive board meetings, serves as the main contact for the principal, represents the PTO when needed, supports committees, and helps coordinate officers and committees to meet the PTO’s purpose. The president and treasurer prepare the yearly budget at the start of the school year.

  • Vice President. The vice president shall assist the president and carry out the president’s duties in his or her absence or inability to serve. Shall also serve as the chair of the Fall Fundraiser which is an annual school-wide event.  May also serve as chair for any other fundraisers as the PTO sees fit.  Other duties as assigned or necessary.

  • Treasurer. The treasurer receives and tracks all PTO funds, pays approved expenses, provides financial updates at each meeting and as requested, and gives a full year-end report. The treasurer must follow Adams 12 School District accounting policies, and the PTO may request an audit at any time, with or without notice.

  • Communications. The communications chair manages PTO records, meeting minutes, agendas, correspondence, meeting notices, and social media. They keep copies of key documents and bring the materials needed to meetings. Other duties may be assigned as needed.

Article VIII- Finances

• Section 1.  A tentative budget shall be drafted in the spring for the upcoming school year and approved by the executive board of directors no later than the September meeting.  The budget will be reviewed monthly and updated accordingly.

• Section 2.  The treasurer shall keep accurate records of any disbursements, income, and bank account information.

• Section 3.  The board shall approve all expenses of the organization.

• Section 4.  The treasurer shall prepare a financial statement at the end of the year, to be reviewed by the Executive Board and members.

• Section 5.  Upon dissolution of the organization, any remaining funds should be used to pay any outstanding bills and any excess shall be disbursed to Mountain View Elementary School’s office manager for deposit into the school’s account at the district.

• Section 6.  The fiscal year shall coordinate with the school year.  

Article IX- Parliamentary Authority

Robert’s Rules of Order shall govern meetings when they are not in conflict with the organization’s bylaws.  

Article X- Standing Rules

Standing rules may be approved by the Executive Board, and communications chair shall keep a record of the standing rules for future reference.

Article XI- Amendments

These bylaws may be amended at any regular or special meeting, providing that previous notice was given in writing at the prior meeting and then sent to all members of the organization by the secretary.  Notice may be given by postal mail, e-mail, or fax.  Amendments will be approved by a two-thirds vote of those present, assuming a quorum.

Article XII - Conflicts of Interest

A conflict of interest is any issue where a Board member, officer, or voting member stands to gain financially outside of the organization from a decision of the Organization. Any person who has a conflict of interest shall refrain from voting on the decision in which the conflict of interest arises.  The record will show that such person abstained from voting on the issue.

Article XII - Limited Liability and Indemnification

Except as may otherwise be provided by law, no member of the Executive Board shall be liable for actions taken or omissions made in the performance of such person’s duties except for wanton and willful acts or omissions.  The Organization shall to the full extent permitted by Colorado law, indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal administrative or investigative, and whether formal or informal, by reason of the fact that he or she is or was Board member or officer of the Organization.  Notwithstanding the above, no indemnification shall be provided for acts constituting gross negligence, fraud, or willful and wanton misconduct.  The right of indemnification shall inure to the benefit of the heirs, executors, administrators and personal representatives of the Executive Board members and Officers of the Organization.