By-Laws

Bylaws Of Madera Field Archers and Bow Hunters 

ARTICLE I 

Section 1.   Procedure for new membership: Anyone wanting to join the club needs to have a club member sponsor them. If an applicant does not have a sponsoring member, they are required to attend a club meeting to introduce themselves to the membership to obtain a sponsor. The sponsoring member will then present the application at the next meeting. Applications will be accepted only at club meetings at which time the prospective members will either be accepted or rejected. 

Section 2.   If accepted for membership by unanimous vote, the applicant, after payment in full of regular fees and dues, shall be issued a membership card with a combination to the range gate. It is each member’s responsibility to keep the gate closed and locked. The last person leaving the range property is responsible for making sure the gate is securely locked. The combination is not to be given out to anyone. Each member has a membership card with the combination on it. 

Section 3.   No one is allowed to shoot the range or practice butts during a scheduled work party. A club officer will call an end to the work party at which time shooting will be allowed. Members will sign a work party attendance list in order to get credit for the work party. It is the member’s responsibility to make sure they sign the work party list. If a members completes a work party task on their own time, the need to sign and date the task on the list that the range captain will leave at the range. 

Section 4.   Members are encouraged to work at the club’s annual Bounty Hunt Open Tournament, our main fundraiser. It takes the effort of the entire club to make it a quality archery shoot. Under no circumstances is a current member allowed to shoot this tournament; no exceptions. Former members must be out of the club for a period of one (1) year before they can participate in the Bounty Hunt as a shooting guest. Members are also encouraged to donate raffle prizes for the Bounty Hunt. 

Section 5.   Members will not receive phone calls reminding them of regularly scheduled club meetings and work parties. If the president or other member calls a special meeting or work party, the membership will be notified by phone. 

Section 6.   Members are asked to respect our neighbors and not to hunt or trespass on their property; our range boundaries are clearly marked by our fence. Members will not speed on the roadway. 

Section 7.   Whatever property is on the range stays on the range. If a members wishes to remove anything from the range, they must get approval from the club membership; that means ANYTHING. 

If an applicant is rejected for membership, he shall be notified by the nominating club member. 

ARTICLE II 

Section 1.   Annual membership dues shall be as follows: 

General Membership. . . . . . . . . . . . . . . . . . . .120.00 

Senior Membership. . . . . . . . . . . . . . . . . . . . . 60.00 

Honorary Membership . . . . . . . . . . . . . . . . . . No Dues 

First year dues are $120.00 for General Membership and $60.00 for Senior Membership. Senior membership shall include any person 62 years of age or older. For a club member that attends two (2) works parties and three (3) meetings, the annual dues for General Membership will be reduced to $60.00 the following year and for Senior Members will be reduced to $30.00 the following year. This membership is for you, your spouse, and children living with you under the age of 18. 

Section 2.   All money collected for dues for the Madera Field Archers above what was formerly assessed the members is to be set aside in a separate account from the other accounts and can only be used to buy land for an archery range and the building of structures of said land.   At any time membership is so low that there is not ten members in good standing at the meeting to vote on said proposition, removal of this fund for purchasing land or erecting structures cannot be done. 

Section 3.   Payment of annual dues shall be as follows: $60.00 will be due January 1st of each year and the remaining $60.00 will become due June 30th. 

Section 4.   All fees and assessments levied on a member shall be paid before dues will be accepted. 

Section 5.   Any member who resigns his membership or who is expelled from the club shall forfeit all monies accepted from him or her by the club. 

Section 6.   The range captain will set a date by which all targets must be cleaned. Any member not having his or her target(s) cleaned will be automatically assessed $15.00. 

ARTICLE III 

Section 1.   That all members having been assigned targets and a list possessed by the secretary, will have them in condition required by the range captain or shall forfeit his or her right to participate in all or any shoots put on by the Madera Field archers. 

Section 2.   Honorary members shall be exempt from club duties. 

Section 3.   All members shall be eligible and encouraged to attend meetings and enter into discussion. 

Section 4.   All members shall be eligible to make motions at meetings but only general member shall be allowed to second or vote on a motion. 

ARTICLE IV 

Section 1.   Club shoots shall be held each month on the second Sunday, if practicable. 

Section 2.   An annual club championship tournament shall be held each year in the months of October, November, and December. 

Section 3.   Rules for club shoots may be decided by vote of the membership. 

Section 4.   Official tournaments shall be held in accordance with the rules of the National Field Archery Association and/or the California Bowmen Hunters and State Archery Association. 

Section 5.   Members’ scores in club shoots and tournaments shall be kept and averaged regularly for the purpose of establishing the competitive shooting class. 

Section 6.   The nature of awarding prizes, medals, trophies, etc., for club shoots or tournaments shall be decided by vote of 

club officers other than guests. 

Section 7.   Members are allowed to bring guest to the range only with the members present for a maximum of two (2) times, 

at which time they are asked to join the club. This is so that prospective members can see if they enjoy the club and want to join. This 

does not apply to past club members. 

ARTICLE V 

Section 1. Amendments or changes to these Bylaws may be made by three-fourths (3/4) vote of the members present provided that the proposed amendment or change has been read at the previous meeting and that all members have been notified of the meeting and the amendment or change to be voted on. 

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The foregoing constitutes a full, true, and correct copy of the Bylaws of the Madera Field Archers and Bow Hunters as amended September 2, 2014 

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Constitution Of
Madera Field Archers and Bow Hunters 

Section 1.   The name of the organization shall be the “Madera Field Archers and Bow Hunters”, herein called “the club”. 

Section 1a. The club will at all times operate in the County of Madera and at no time will this Section 1 of Article I be changed as long as the Madera Field Archers and Bow Hunters be in existence. 

Section 2.   The purpose of this club shall be to encourage field archery, instinctive bow hunting, and to further the practice of good fellowship among archers. 

Section 3.   The official insignia and emblem of the club shall be a circular background with a border and a ring within the border. Between the two lines shall be the inscription: “Madera Field Archers and Bow Hunters” in lettering. Within the smaller ring shall be a cartoon line drawing of an Indian boy with a bow and back quiver. 

Section 4.   The uniform of the club shall be of a type passed on by the club, the club emblem to be affixed to the shirts or blouse wherever appropriate. 

Section 5.   The fiscal year of the club shall begin on December 1st. 

ARTICLE II 

Section 1.   The membership of the club shall, according to their individual status, shall be referred to as: general member, honorary member, or senior member. 

Section 2.   Associate membership may be granted to men and women who belong to other archery clubs residing out of Madera County. 

Section 3.   Honorary membership may be granted without cost or obligation to persons, who by their deed and character, has become a friend to the club or to whom the club feels a debt of gratitude. 

Section 4.   Any persons, upon being granted membership into the club, shall assume unto himself a moral obligation to uphold and defend the Constitution and Bylaws of the club and to conduct himself in an orderly manner at all its meetings and events so as not to bring discredit upon the membership. 

Section 5.   Any member may be expelled with just cause by a 2/3 vote of the members present at a special meeting called for such purpose. 

ARTICLE III 

Section 1.   The officers of the club shall consist of president, vice president, secretary, treasurer, and range captain. Any two offices may, at the pleasure of its membership, be combined except for president and vice-president. 

Section 2.   The president shall preside at all meetings, preserve order, and enforce the Constitution and Bylaws . He or she shall decide all questions of order. He or she shall not vote except by ballot but shall have the deciding vote in case of a tie when voting by any other method. He or she shall authorize the expenditures of the club money by the treasurer. He or she shall appoint committees and call special meetings, either by his or her own initiative or when requested by five general members in good standing, all members are to be notified of such meetings. 

Section 3.   The vice-president shall assist the president in the discharge of his or her official duties and fill his or her place in case of absence. 

Section 4.   The secretary shall keep correct minutes of each meeting and an attendance record of each member together with his full name, address, and all other pertinent information regarding him. He or she shall keep records of attendance and scores of all club shoots and tournaments. He or she shall serve notice to all members of club shoots, all special meetings, and any other as directed by the president. He or she shall read and conduct all official correspondence except when otherwise directed. 

Section 5.   The treasurer shall receive all monies paid into the club and keep accurate record of the same, together with the record of disbursements and receipts. He or she shall keep a correct account of each member’s financial standing. At regular meetings, he or she shall make an oral financial report to the membership. Before the close of the fiscal year, he or she shall submit his or her record for auditing at the pleasure of the membership. 

Section 6.   The range captain shall be responsible for keeping the range in good condition and shall have power to solicit help from members in maintaining the range and he or she shall have the authority to recommend work or materials necessary to maintain the range. He or she shall have custody of and be responsible for all club property belonging to the range. 

Section 7.  Any officer may be removed either with or without cause, from his or her office by . vote of the members present at a special meeting called for such a purpose. 

Section 8.   If any officer is not in attendance for three (3) consecutive meetings, the office shall be declared vacant and an election held to fill such vacancy until the next regular election. 

ARTICLE IV 

Section 1.   Nomination for the club officers shall be made at the regular November meeting. 

Section 2.   Election of club officers shall be by secret ballot at the regular December meeting. Additional nominations for officers may be made at this meeting just prior to the election. Majority vote shall elect. 

Section 3.   No absent member may be nominated for the office unless his absence is due to official club business or is confined by a doctor due to illness or injury. 

Section 4.   Officers-elect shall assume their respective duties on January 1st following the election and shall be installed as the first meeting in January. 

Section 5.   The following oath shall be administered to all new officers upon installation by the outgoing president: 

“I (name), so solemnly promise, upon my honor, that I will truly and faithfully and to the best 

of my ability, perform the duties of my office for the ensuing term, as prescribed in the Constitution 

and Bylaws of this club. I further promise that at the close of my official term. I will deliver all monies 

and property of this club in my possession to my successor in office.” 

ARTICLE V 

Section 1.   The members of the club shall have complete control of the activities, policies, and property of the club at all times. 

ARTICLE VI 

Section 1.   The club shall hold a regular meeting at least once a month to conduct whatever business may legally come before it and may call special meetings as often as necessary to conduct matters of an urgent or special nature. 

Section 2.   Notice by mail or equivalent shall be sent to all members at least 48 hours prior to the calling of a special meeting stating time and place of such meeting. 

Section 3.   The following order of business shall be used to conduct regular meeting:   

1. Call to Order 

2. Roll call 

3. Reading of minutes of previous meeting 

4. Proposals of membership 

5. Communications and bills 

6. Reports of accidents and illness 

7. Treasurer’s financial report 

8. Reports of delegates and committees 

9. Unfinished business 

10. New business 

11. Nomination, election, and installation of officers 

12. Adjournment 

Section 4.   For general purposes at meetings, the “Roberts Rules of Order” shall be followed as applicable in the conduct of all club business. 

Section 5.   Voting shall be by secret ballot for membership, elections of officers, dismissal of officers, and expulsion of members. Voting on all other issues or motions shall be by raising of the right arm, to be counted and so declared by the chair. Anyone not voting in an open vote shall be counted in the affirmative. 

Section 6.   Absentee ballots may be accepted by the secretary in writing, prior to the meeting on the following issues only: 

1. Acceptance and expulsion of members 

2. Amendments or changes to the Bylaws or Constitution 

3. Removal of officers from office 

4. Restriction of range use to an individual 

5. Annual election of officers 

Section 7.   Voting privilege on club business shall be restricted to general and senior members only. 

ARTICLE VII 

Section 1.   The president shall appoint all committees. The first named person shall be its chairman until said committee meets. 

Section 2.   No members shall be exempt from serving on a committee unless excused by vote of the club, unless he or she is a member of another committee. No members shall be appointed on a committee in his or her absence. 

Section 3.   Committees holding monies of the club shall, at the next regular meeting, deliver the same into the hands of the treasurer, together with all the vouchers and accounts. No committee shall be discharged until it has done so. 

ARTICLE VIII 

Section 1.   Amendments or changes to this Constitution ay be made by three-fourths (3/4) of the general and senior members present, provided that the proposed amendments or changes have been read at the previous meeting and that all the members have been notified of the meeting and the amendment or change to be voted, with the exception of Article I, Section 1(a) as previously noted. 

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The foregoing constitutes a full, true, and correct copy of the Constitution of the Madera Field Archers and Bow Hunters as 

amended March 5, 1991.