Records supporting the same business process need to be stored together on media that will keep them accessible and usable for the entire retention period
Keep records as long as they have:
Operational/Administrative Value
Fiscal Value
Legal Value
Historical/Archival Value
• Destroy records when their value ceases to Exist
Electronic Records
• Include digital images, e-mail, databases,
word processed documents, spreadsheets,
CAD, GIS, web pages, etc.
• Dependent upon specific hardware and
software to be accessed and used
• Original technology used to create electronic
records will eventually be obsolete
• Need to work with information technology
staff to develop preservation plans for
retaining electronic records long-term (more
than 10 years)