Fire Safety Regulations 

As the responsible person for the event/function, you have legal duties with regard to the safety of those persons assisting or attending the event.

 Before the event or functions you should be aware of the following:

  • There are no fire detection or alarm systems in the premises.  You will need to decide how a fire will be detected (e.g. regular checks throughout the event) and how people will be warned if there is a fire;
  • What staff/assistants/organisers will do if they discover a fire;
  • How the evacuation of the premises will be carried out;
  • Where people should assemble after they have left the premises and procedures for checking whether the premises have been evacuated.  (Muster point is Community Centre Grass Area)
  • Identification of key escape routes and exits, how people can gain access to them and escape to places of safety;
  • Arrangements for fighting fire; (Fire extinguishers should only be used by those sufficiently trained and competent.)
  • Specific arrangements for high fire-risk areas.  (E.g. cooker, kitchen area)
  • How the fire and rescue service and other necessary services will be called.  (E.g. there is a phone available at the Royal British Legion)
  • Procedure for meeting the fire and rescue service on their arrival and notifying them of any special risks (E.g. any highly flammable materials) and/or missing persons;
  • What instructions staff/assistants will need and the arrangements for ensuring that this training is given;
  • Limitations on the number of people. (The capacity of the hall must not exceed 180)
  • That fire exit doors open freely;
  • Checking that all escape routes are clear of obstructions and combustibles
  • Checking that Fire Exit lighting is switched on.  (The switch is beneath each light)
  • It is recommended that Portable Electrical Appliances are PAT tested. 

Before the event or function you should decide: 

  • The arrangements for means of escape for disabled persons;
  • The duties and identity of staff/assistants who have specific responsibilities if there is a fire;
  • The arrangements for the safe evacuation of people identified as being especially at risk, such as those with disabilities, children, members of the public and visitors.
  • Who will be responsible for calling the fire and rescue service and any other necessary services;
  • Who will meet the fire and rescue service on their arrival and notifying them of any special risks;
  • Your plans to deal with people once they have left the premises, especially children.

 At the start of the event or function you should notify those present about: 

  • The no-smoking policy;
  • How they will be warned if there is a fire;
  • Who is supervising and how to identify them;
  • Location of exits and escape routes;
  • Taking only valuables immediately to hand but not to go to collect other belongings;
  • The location of the muster point; and
  • What will happen after that. (E.g. re-entry to the building only after it has been cleared by a Fire Officer) 

During the event or function you should ensure that: 

  • Escape routes and exits do not become blocked inside and outside the building;
  • The no-smoking policy is adhered to;
  • No naked flames are started (E.g. Candles)
  • Rooms do not become overcrowded;
  • Noise levels do not drown out the method you have decided as a warning to people that there is a fire;
  • If necessary, the number of persons are limited or controlled.