Bylaws

BY-LAWS OF BROOKE POINT HIGH SCHOOL NJROTC BOOSTER CLUB

ARTICLE I: NAME

The name of this organization shall be the "Brooke Point High School NJROTC-Booster Club" hereunder called the "the Club".

ARTICLE II: OBJECTIVES

Section 1: The objectives of this charitable organization are:

a. To promote the welfare of children in the home, school, and the community.

b. To encourage the growth and development of a quality NJROTC program at Brooke Point High School.

c. To support, enhance, and promote the Brooke Point NJROTC program by implementing fund-raising projects and offering volunteer and financial resources consistent with its objectives.

d. At the first Club meeting of the school year, the Executive Board shall recommend and the membership shall vote on a specific set of objectives for that school year to guide the activities of the organization during that year. These objectives may be amended from time to time.

Section 2: These objectives shall be promoted through projects and programs to be governed and qualified by the basic policies set forth in Article III. ·

ARTICLE III: POLICIES

The following are basic policies of the Club:

a. The Club shall be non-commercial, non-sectarian and non-partisan. This organization does not discriminate in membership based on race, color, religion, sex, national origin or mental or physical ability.

b. The name of the Club or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objectives of this organization.

c. The Club shall not - directly or indirectly - endorse (in any way including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, a candidate for public office.

d. The Club works directly with the NJROTC program leadership and the school administration to provide support for a quality education for all cadets.

e. The Club may cooperate with other organizations or agencies concerned with child welfare. Persons representing this organization in such matters shall make no commitments that bind this organization unless approved by majority vote of the membership of this organization.

f. In the event of the dissolution of the Club, its assets shall be distributed for one or more of the exempt purposes specified in Section 50l(c)(3) of the Internal Revenue Code of 1954 as from time to time amended.

ARTICLE IV: ARTICLES OF ORGANIZATION

The Club exists as an unincorporated association of its members. Its "Articles of Organization" comprise these By-laws, and from time to time will be amended.

ARTICLE V: MEMBERSHIP AND DUES

Section 1: Membership is open to all students, parents, guardians, teachers and staff associated with Brooke Point High School. Membership in the Club shall be made available to any individual who subscribes to Articles II and III of these By-laws, without regard to race, color, creed, sex, or national origin.

Section 2: Each member of the Club shall pay such annual dues to said Club as may be prescribed by the Executive Board.

Section 3: Only members of the Club, whose annual dues are paid and current, shall be eligible to vote in business meetings or to serve in any of its elective or appointive positions.

Section 4: The Club shall conduct an annual enrollment of members but persons may be admitted to membership at any time.

Section 5: The membership year of the Club shall begin on July 1st and end on the following June 30th, to coincide with the Club's fiscal year.

ARTICLE VI: OFFICERS AND THEIR ELECTION

Section 1: Each officer of this Club shall be a member of this Club.

Section 2: Officers and their election.

a. The governing body of the Club, called the Executive Board, shall consist of the following officers: President, Vice President, Ways and Means Officer, Secretary, and Treasurer.

b. Officers shall be elected at the April Club Meeting. Majority of votes cast is required for election. If there is only one nominee for any office, that nominee is automatically elected.

c. The number of members to constitute a quorum for a valid election will be those members attending the meeting at which the election is held. Notice of the election will be posted on the Brooke Point NJROTC program Web site and/or provided through email distribution to the membership preceding the election.

d. Officers shall assume their official duties at the final Executive Board meeting of the school year of the election and will serve for a term of one year or until their successors are elected.

e. Removal from office: Officers can be removed from office with or without cause by a two-thirds vote of those present at a regular meeting, assuming quorum, where previous notice has been given.

Section 3: Nominating Committee

a. The Nominating Committee will consist of at least three (3) Club members. The committee will seek applicants for every office starting in March. A listing of offices and job descriptions will appear on the Brooke Point NJROTC program Web site and/or provided to the membership through email distribution.

b. The Nominating Committee shall present a slate of qualified officers to the Executive Board at the March Board Meeting. The slate will be posted prior to elections on the Brooke Point NJROTC program Web site and/or provided to the membership through email distribution with the opportunity for any further nominations to be submitted to the Nominating Committee.

c. The final slate will be presented at the April Club Meeting. The slate can be approved with a motion to accept if there is only one nomination for each office. If there is more than one nomination for any office, then there must be a secret written ballot for the entire slate. The voting will take place at the meeting and the results will be announced at the end of the meeting.

d. Only those persons who have signified their consent to serve, if elected, shall be nominated for or elected to such office.

Section 4: Vacancies

A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the Executive Board. Notice of such election shall be given to the membership at least one (1) week prior to the Executive Board's action. In case a vacancy occurs in the office of the President, the Vice President shall serve notice of the election.

ARTICLE VII: DUTIES OF OFFICERS

Section 1: The President shall preside at all meetings of the Club and of the Executive Board; shall perform such other duties as may be prescribed in these By- laws or assigned to him by the Club or by the Executive Board; and shall coordinate the work of the officers and committees of the Club in order that the objectives may be accomplished. He/she will be on the signature card with the other two designated Executive Board members.

Section 2: The Vice President shall act as an aide to the President and shall perform the duties of the President in the absence of or the inability of the President to act.

· Section 3: The Ways and Means Officer shall coordinate the Club sponsored fundraisers and present updates at the Club meetings.

Section 4: The Secretary shall record the minutes of all meetings of the Club and of the Executive Board; and shall perform such other duties as may be delegated; and shall maintain a current and accurate roster of the membership.

Section 5: The Treasurer

a. The Treasurer shall have custody of all funds of the Club; shall keep a full and accurate account of receipts and expenditures; shall make disbursements as authorized by the President, Executive Board, or the Club.

b. The Treasurer shall present a financial statement at every meeting of the Club and at other times when requested by the Executive Board and shall make a full report at the meeting at which new officers assume their duties.

c. The Treasurer shall keep permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the

Club, including, specifically the number of its members and the dues collected from its members, if any.

d. The Treasurer's accounts shall be examined annually by an auditor or an Auditing Committee of not less than three (3) members who, satisfied that the Treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. The Auditing Conm1ittee shall be selected by the Executive Board at least two (2) weeks before the meeting at which new officers assume their duties ·

e. The Treasurer shall maintain a checking account. The checks must be signed by two

(2) of the three (3) designated Executive Board members who will have signing authority. Determination of these three members will be performed by the Executive Board at the beginning of its term.

f. The Treasurer's term of office shall end when all accounts are submitted for audit and have then been turned over to the new Treasurer following completion of the audit.

Section 6: All officers shall:

a. Perform the duties prescribed in these By-laws, those duties assigned to them from time to time, and those duties applicable under Article XL

b. Deliver to their successors all official material not later than ten (10) days following the meeting at which new officers assume their duties.

Section 7: If an officer is not able to perform all of their duties, the Executive Board can determine how that duty can be performed by another officer.

ARTICLE VIII: EXECUTIVE BOARD

Section 1: The governing body of the Club, called the Executive Board, shall consist of the following officers: President, Vice President, Ways and Means, Secretary, and Treasurer.

Section 2: The duties of the Executive Board shall be:

a. To hold a minimum of one (1) meeting per year in order to transact necessary business for the execution of this organization. To make decisions on the budget, fund-raising, membership dues, and any other activity that relates to this organization.

b. To select an auditor or an auditing committee to audit the Treasurer's accounts. To establish and present to the membership a specific set of objectives for that school year to guide the activities of the organization during that year. The objectives shall be presented to and voted on by the membership at the first monthly Club Meeting of the school year.

Section 3: Budget Limits and Requirements:

a. Expenditures shall be limited to those required in support of the activities approved by the Executive Board.

b. The Club Fiscal Year shall begin on July 1st and end on June 30th the following year. A budget will be prepared by the President and Treasurer and approved by the Executive Board. Once approved, it governs the Club spending in that fiscal year. Additional expenditures not budgeted, must be approved by the Executive Board.

Section 4: A majority of the Executive Board members shall constitute a quorum.

ARTICLE IX: MEETINGS

Section 1: Executive Board Meetings will be held according to the schedule set by the board at the start of its term and will be open to the entire membership. The Club meetings and meeting changes will be publicly announced.

Section 2: Special meetings of the Club may be called by the President or by a majority of the Executive Board, seven (7) days’ notice having been given.

Section 3: Members attending shall constitute a quorum for the transaction of business in any meeting of this Club. If there are fewer than three (3) members, no official business may be transacted.

Section 4: Internet or telephone meetings may be called with less than five (5) days’ notice provided each board member is notified of the issue(s) being discussed and afforded the opportunity to offer opinions. Unanimous votes are required to approve business at such meetings.

ARTICLE X: PARLIAMENTARY AUTHORITY

The most current edition of Robert's Rules of Order shall govern the organization in all cases in which they are applicable and in which they are not in conflict with these By-laws. Any previous By-law not included in these By-laws is null and void.

ARTICLE XI: AMENDMENTS

Section 1: These By-laws may be amended at any meeting by a majority vote of the members present and voting, providing prior public notice that the By-laws will be amended.

Section 2: A Committee may be appointed to submit a revised set of By-laws as a substitute for the existing By-laws. The appointment of this committee shall take place by a two-thirds vote of the Executive Board. The requirements for the adoption of a revised set of By-laws shall be the same as in the case of an amendment. The committee shall consist of at least three (3) Club members.

Section 3: The By-laws shall be reviewed every three (3) years by the By-law Committee.

ARTICLE XII: SPECIAL PROCEDURES FOR ORGANIZATION

Section 1: Until the President and other officers are elected, the temporary chairman has the authority of the President.

Section 2: Nominations will be taken from the floor at the first regular meeting and these officers shall serve until officers are elected in accordance with the By-laws.

ARTICLE XIII: SPECIAL PROCEDURES IN THE EVENT OF A DISSOLUTION OF ORGANIZATION

This organization is organized and operated exclusively for charitable and educational purposes within the meaning of the 501(c) (3) of the Internal Revenue Code.

Upon dissolution of this organization, its assets shall be disposed of exclusively for the purposes of the corporation or distributed to such organizations organized and operated exclusively for charitable purposes which shall, at the time, qualify as exempt organization under section 501(c) (3), or shall be distributed to the federal government, or to a state or local government, for a public purpose.

No part of the net earnings of the corporation shall inure to the benefit of or be distributed to any director, employee or other individual, partnership, estate, trust or corporation having a personal or private interest in the corporation. Compensation for services rendered and reimbursement for expenses incurred in attending to the affairs of this organization shall be limited to reasonable amounts.

No substantial amount of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation and this organization shall not intervene in (including the publishing or distributing of statements) any political campaign on behalf of or in opposition to any candidate for public office.

THESE BY-LAWS WERE PRESENTED TO THE GENERAL MEMBERSHIP ON 28 MARCH 2022 FOR REVIEW AND VOTED FOR APPROVAL TO AMEND PER REQUEST OF PARENT BOOSTER USA.