Policies

Registration & Payment

In the event the convention sells out, registration requests will be honoured in the order of payment received. If your payment is received after the sold-out cut-off occurs, it will either not be processed or refunded (as appropriate to method of payment). A wait list will be maintained. If a cancellation occurs, unsuccessful registrants will be contacted in order of attempted payment to see if they still wish to attend.

Acceptable Behavior

All attendees of BottosCon must to agree to abide by the acceptable behavior policy below.

Attendees shall recognize that their attendance privileges and those of their family members may be immediately revoked, without refund and with immediate expulsion from the convention, if they are found to have violated the standards of behavior described below. At its discretion, BottosCon leadership may issue a life-time ban to individuals based on the severity of the violation.

HARASSMENT: BottosCon is dedicated to providing a harassment-free and inclusive experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, gender identity or religion. Therefore, we do not tolerate harassment of participants in any form. If an attendee witnesses such harassment they are expected to report it as quickly as reasonably possible to BottosCon staff so that it can be addressed.

DISPUTES: BottosCon expects players to resolve disagreements in a peaceful and diplomatic manner. Yelling insults, physical altercations, destruction of property, table-flipping, and similar behaviour will not be tolerated.

CLOTHES: Required. Definition is pretty open, but should cover the usual bits.

Game Sign Up

While game hosts are welcome to designate their games as drop-in, most games will be offered by advance sign up by players. Advance sign-up allows hosts to know if a game is likely to be able reach minimum player count and thus successfully held. Also, in many cases, advance sign-up allows a host to properly set-up the playing area in advance.

In the past we have had instances of people "bumping" a signed-up player BottosCon policy is that Game sign-up is first-come-first-served basis. This applies equally to hosts and players. No player name should ever be removed from the game schedule by anyone else without the direct permission of that player. When a player has forgone signing-up for other games in order to participate in a multi-hour game they signed up long ago, it is a virtual slap in their face to discover that someone else has simply replaced their name with their own name or that of a friend. NOTE: All edits to the game schedule are tracked, so we will know if someone violated this policy and will take an appropriate action in response, up to and including banning.

Likewise, players who know they are not going to be able to attend a game for which they previously signed-up, should remove their name as a player as soon as they know that is the case and can reasonably update the on-line game schedule. This is just good manners. Clearing your name from a player slot allows people who had hoped to particpate in a game at a full table to sign-up in their place. Likewise, it alerts the game host that a game may need to be adjusted for a different player count or, in the worst case, needs some recruitment to meet the minimum player count.

Canceling Games

If you are a game host and are canceling a game for any reason, you should alert the players who have signed up and BottosCon staff. This allows two things [1] the players can make other plans for their time, and the BottosCon staff can put the reserved table back into the available pool for that time slot.