END-OF-YEAR

End-of-Year (EOY) Submission Overview 

New in 2025-26, the EOY submission consists of two separate data collections that capture the following:

• EOY 1: program eligibility/participation, student incidents, cumulative enrollment, absence summary, reclassified english learners, homeless students, special education and postsecondary outcomes for students with disabilities prior-year completers
  NOTE: EOY 1 requires SELPA certification

• EOY 2: course competion (9-12th graders and optional for 7-8th), CTE participants & completers, and work-based learning indicators, and graduate and completer counts 

EOY 1 Dates & Deadlines 

• EOY 1 Error-free by June 26

• EOY 1 LEA Approval Deadline: July 17

• EOY 1 Amendment Window: July 18 - July 31

• FINAL LEA Approval Deadline & SELPA Certification: July 31

EOY 2 Dates & Deadlines 

• • EOY 2 Error-free by August 3

  • EOY 2 LEA Certification Deadline: August 17 - No Amendment Window

  • Graduates entered by August 15 for cohort processing on August 17

EOY 1 Files 

• SINC - Student Incident

• SIRS - Student Incident Result

• SOFF - Student Offense

• SPRG - Student Program (for homeless students)

  • STAS - Student Attendance

• SELA - Student English Language Acquisition: to update any RFEP & ADEL

  • SPRG - Student Program 

• SWDS - Students with Disabilities Status

• MEET - Special Education Meetings

• PLAN - Special Education Plans

• SERV - Special Education Services

• PSTS - Postsecondary Status (Special Education)

**Files must be submitted and posted in the order listed, and it’s important to note the file processing method for each.

***SENR records must only be closed at the end of the school year. Keep them open if students are still testing (ELPAC and/or CAASPP).

**SWDS, PLAN, SERV, MEET, and PSTS files are posted to CALPADS from the Special Education System (SEIS). Files must be submitted and posted in the order listed, except for PSTS. It’s important to note the file processing method for each. 

EOY 2 Files 

• • SENR - Student Enrollment: to closeout year end records

• SDEM - Staff Demographics

• CRSC - Course Section Completion

• SCSC - Student Course Completion

• SCTE - Student Career Technical Education

• WBLR - Work-Based Learning 

**Files must be submitted and posted in the order listed, and it’s important to note the file processing method for each. 

Best Practices Prior to EOY Deadline

• Post SENR, SELA, and Special Education files frequently before and during ELPAC & CAASPP testing. Also consider: 

    - sometimes files should post daily for districts with frequent student enrollment updates.

    - communicate with the registrar so no student misses testing.

    - it can take up to 24 hours for CALPADS data to post in the Test Operations Management System (TOMS).

• Post SINC, SIRS, SOFF (discipline) files well before staff leave for summer break so they can assist with corrections.

• Use the Data Discrepancies tool in CALPADS to prevent fatal errors.

• English Learners (ELs) should be reclassified by May 15 to count toward this school year.

• NOTE: Returning 5th year seniors should be exited with E156.