SHADY GROVE SCHOOL

2025-2026

STUDENT

HANDBOOK

https://sites.google.com/shadygrove.k12.ok.us/shadygrove/home

WELCOME

  The policies and procedures contained in this student handbook are the results of a concerted effort on the part of parents, students, staff, and administration.  This information has been carefully prepared and presented so that it will be of great value in helping the student adjust to Shady Grove School and to become an integral part of it.  It is intended to be an aid in answering questions that might arise about school in general.

  Shady Grove School offers many opportunities.  It is our wish that your school years excite you about learning that continues throughout your lifetime.  The staff and administration are here to help you and to be of service to you.  Don’t hesitate to ask for help.

BOARD OF EDUCATION

Eddie Hughes…….....................President

Lea Arnall-Sheets…........................Clerk

Tricia Miller................................Member

Administration

Emmett Thompson, Superintendent

FACULTY

Missy Earl

PK

Natalie Clark

KG

Kathy Eden

1st Grade

Taylor Lawley

2nd Grade

Jodi Johnson

3rd Grade

Lynda Jones

4th Grade

Upper Elementary

Jamie Wilder Therisa Hodge Brenda Jimenez Sherry Daniels

Lucinda Frisbie Nick Muzljakovich Scott Owens Brianna Begley 

Amy Etzkorn Jamie Owens

STAFF

Terri Vestal....................................Administrative Asst

Laurie Bohanon...............................................Library

Kiyoko Justice………...........................Teacher Asst

Janice Rhodes..........................................Teacher Asst

Tammie Weese.………………………….Teacher Asst

Michael Parker ……………….. P. E. Asst/Bus Driver

Beverly Wikel..................................................Cafeteria

Tanesha Wikel……………………………..Cafeteria

Vic Stevens………………………………..Maintenance

ENROLLMENT

A child enrolling at Shady Grove School should present upon enrollment:

1.  Birth certificate or hospital birth record.

2.  Immunization record.

3.  CDIB Card & Blue Tribal Card (if applicable).

To enroll in the following classes a child must have attained the age listed by September 1st.

o   Four-Year-Old-Program: four (4) years old

o   Kindergarten: five (5) years old

o   First Grade:  six (6) years old

A student under suspension or expulsion from another school district will not be considered for enrollment until the term of suspension or expulsion has been completed.

ARRIVAL AND DISMISSAL

  The school day for all students begins at 7:50 a.m. in the Cafeteria with the Flag Salute, A Moment of Silence, and Birthday recognitions.  Breakfast is served from 7:30 a.m. to 7:50 a.m.  Class roll will be taken upon the classes’ arrival from the cafeteria.  Any student who does not arrive at school in time to come from the cafeteria with his/her class will need to stop by the office to notify the administration of their arrival.

  Parents who transport their child to and from school are encouraged to have their child at school during the above listed times.  A child entering a classroom late or leaving early not only interrupts his/her education, but also the education of his/her classmates.

  School is dismissed daily at 3:05 p.m.  Students in grades PreK-4 are released to parents or taken to the buses at 3:00 p.m.  Grades 4-8 are released at 3:05 p.m.  If school must be dismissed early because of an emergency situation every effort will be made to make parents aware of the situation. 

  During the winter months it may be necessary to call school off or dismiss early because of inclement weather.  The decision to call school off will be made prior to 6:30 a.m. and will be broadcast by the following:  KJRH (channel 2) KOTV (channel 6) and KTUL (channel 8).

         During threatening weather bus routes may be delayed for the student’s safety and protection. 

ATTENDANCE

         In order to receive the greatest benefit from the education process, a student should be in class every day possible.  If illness or other legitimate reason keeps a child from attending school, parents are requested to notify the school of the absence either by phone or by sending a note to the teacher.  If a child has an extended illness, a verification statement from a doctor may be requested.

         Students absent without reason either with or without parent knowledge for a period of five (5) days may not be allowed to return to school until after a conference between Parent(s) and the principal.

TARDINESS

         A student coming to class late not only misses a part of the lesson being presented, but also interrupts the learning of the rest of the class.  Students should be in their seat and ready to work when the bell rings.  A student who has been tardy three times during a nine-week will be credited with an absence for that grading period.

AFTER-SCHOOL PROGRAM

  An after-school tutoring program is offered to students from 3:05-5:30 p.m. MONDAY through THURSDAY.  Bus transportation will be available at 4:00 p.m. for students who reside in the school district.   Children of parents who both work outside the home may stay until 5:30 p.m.  The parent is responsible for transportation if the student stays after 4:00 p.m.  Transportation of a non-resident student at either time is the responsibility of the parent.

EARLY DEPARTURE

  A student needing to leave school prior to the end of the day should be checked out through the office by the parent.  If someone other than the parent is to pick up the child, the parent should notify the school by phone or send a note with the child.  Teachers will not release a child from the classroom until notified to do so by the office.

WITHDRAWAL FROM SCHOOL

  A student withdrawing from school should have a parent notify the school at least one day prior to withdrawal so teachers will have time to tabulate the student’s grades.  Withdrawal grades will not be released until all financial obligations have been met and all teachers etc. have signed off on the check-out sheet.

  Student records will be forwarded to the student’s new school upon request from receiving school.

REPORT CARDS

  Report cards will be given to the students following each nine weeks grading period.  Parent of students in the lower grades may be asked to sign and return the report card to the teacher. 

PARENT/TEACHER CONFERENCES

PROGRESS REPORTS

  Parent/Teacher conferences are scheduled during the 1st and 3rd grading periods.  Progress reports will be available for the parent at this time.  This should give the parent ample time to work with the child and the teacher to correct any deficiencies prior to semester grades being calculated.  Progress reports will be sent home with students if parents are unable to attend.

HONOR ROLL & HONOR GRADUATES

  Student honor roll lists will be published for each nine weeks period.  Students who have all A’s on their report card will be listed on a Superintendent’s Honor Roll.  Students with no grade below B will be listed on a Principal’s Honor Roll.

  In selecting students for Valedictorian and Salutatorian honors a point scale will be used as follows:  A=4, B=3, C=2, D=1, F=0.  Grades will be calculated from the first semester of the sixth grade through the first semester of the eighth grade (five semesters) and calculations will be carried to the second decimal place.  In the case of a tie, co-valedictorians or co-salutatorians will be named.

  To be eligible for honors, a student must be in attendance three (3) of the five (5) semesters as listed above.  In addition, any student suspended from school for discipline problems during the above listed time period will not be eligible for honors.

STUDENT TESTING

Shady Grove School participates in the Oklahoma School Testing Program Act (OSTPA).  The testing program measures skills attainment through an assessment each April/May.  Students who do not perform satisfactorily on the tests shall be provided opportunities for remediation.  Students submitting a Home Language Survey noting an additional language spoken at home will be assessed for English language proficiency using the WIDA ACCESS or other assessment model.

In addition to state mandated testing, Shady Grove School evaluates students with a benchmark testing program.  This testing points out strengths and weaknesses of individual students, allowing teachers to provide appropriate settings and materials for the child.  Benchmark assessments are administered throughout the school year.  Parents are encouraged to stress to their child the importance of doing their best by being prepared and rested.  Results of testing will be provided. 

PROFICIENCY PROMOTION

  Upon request of a student, parent or guardian, a student will be given the opportunity to demonstrate proficiency in the state competencies as set forth in the Oklahoma Academic Standards (OAS).  Proficiency will be demonstrated by scoring at the ninety percent (90%) level on subject area tests administered by school personnel.  A student demonstrating proficiency at the 90% or above level will be advanced to the next level of study in the appropriate curriculum area(s).  The decision on the placement of a student will include parent/guardian input and will take into consideration such factors as social, emotional, physical, and mental growth.

TEXTBOOKS

         Students will be responsible for the replacement of lost, stolen, or damaged textbooks.  The cost of replacement will be prorated on a five-year book lifespan.  Students will be required to pay the replacement cost for textbooks older than five years.

DISCIPLINE

  One of the most important phases of a student’s educational development is that of learning proper behavior, cooperation, respect, and self-discipline.  It is the school’s responsibility as part of the total educational process to assist in the development of self-discipline.  In the process, sometimes it becomes necessary to impose penalties on students for inappropriate behavior that interferes with the educational process.

         The following methods may be employed in an attempt to correct discipline problems:

1.  Counseling-May involve the classroom teacher or administrator as a result of first or infrequent occasions.

2.  Detention-Student may be required to make up class time during recess or a school activity.

3.  Ineligibility-Permission to participate in extracurricular activities will be denied.

4.  Corporal Punishment- Only when allowed by the parent on the enrollment form and then after multiple opportunities to correct behavior and with parent acknowledgement.

5.  Suspension/Expulsion-Parent will be notified to pick up the child immediately.

   Students will be disciplined in accordance with Shady Grove School’s Discipline Guidelines.  A complete listing of this policy may be obtained through the school office.

GUIDANCE AND COUNSELING SERVICES

  Guidance and counseling services are available for every student at Shady Grove School.  These services include assistance with education planning, interpretation of test scores, occupational and career information, study help, help with home, school and/or social concerns or any question that the student would like to discuss with a counselor.  Students desiring to speak with a counselor should contact the administrative office.  Counseling services may also be available through the Cherokee County Health Department, Cherokee Nation, W.W. Hastings Hospital, Bill Willis Community Mental Health Center, CREOKS, or Children’s Medical Center.

NO-BULLYING POLICY

  Bullying, in any of its forms, to include electronic communication, will not be tolerated, and will be dealt with by administering appropriate disciplinary action which will range from conferencing with the offending student to long-term suspension.

  A complete copy of this policy may be obtained through the superintendent’s office during regular school hours.

PARTICIPATION IN EXTRA-CURRICULAR ACTIVITIES

              Shady Grove School offers students the opportunity to participate in many activities including various athletic programs, academic contests, band concerts, and other activities scheduled as the year progresses.  The school provides personnel to supervise these activities; however, accidents, injuries, etc. may occur despite the best effort in supervision.  Therefore, neither Shady Grove School nor its employees can be responsible for any charges, fees; etc. that may occur as a result of accident or injury, while the student is participating in school-sponsored events.

  The Parent/Guardian may be requested to sign a disclaimer prior to the student’s participation in any event. 

ELIGIBILITY REQUIREMENTS FOR

EXTRACURRICULAR ACTIVITIES

         A student is not eligible to participate in an extracurricular activity if he/she:

1.  Has a grade of F (59% or below) in any class or combination of classes for two (2) consecutive weeks.

2.  Has not been in attendance eighty percent (80%) of the day’s school has been in session for the current semester.

3.  Is currently subject to school discipline prohibiting participation.

4.  Has been disqualified from a contest because of unsportsmanlike conduct.

5.  Has reached the age of fifteen (15) before September 1 of the current school year (ORES athletic contests only).

      Parents will be notified by mail if their child’s name appears on an ineligible list. 

TRANSPORTATION

  Transportation in district-owned buses is furnished to students who reside within the school district boundaries.  Students are urged to regard the bus as an extension of the classroom as far as conduct is concerned. Riding a school bus is a privilege. Inappropriate behavior may result in the suspension of bus riding privileges. 

  School buses are considered public transportation and must follow the Federal Transportation Act, therefore, if the federal government reestablishes COVID restrictions, bus riders would be required to wear a face mask while on the bus.  Students should abide by the following rules and regulations concerning the riding of a bus:

         A.  Previous to boarding:

           1.  Be on time at the designated bus stop.

             2. Stay off the road at all times while waiting for the bus.

           3.  Wait until the bus comes to a complete stop before       attempting to board.

         B.  While on the bus:

      1.  Follow the directions of the driver at all times.

    2.  Remain seated at all times.

    3.  Keep hands and head inside the bus.

    4.  Do not throw objects from bus windows.

   5.  Be courteous to fellow passengers and driver.

   6.  Assist in keeping the bus safe and clean.

   7.  Avoid loud talking, laughing, etc., which might divert   the driver’s attention.

   8.  Treat bus seats, etc., with care.  Damage to the bus will     be paid for by the offending party.

   9.  Keep all personal property out of aisles.

10.  Do not leave personal property on bus upon exiting.

C.  After exiting the bus:

   1.  Students living to the right side of the road should         immediately leave the bus area and stay clear of traffic.

   2.  Students crossing the road should go at least ten (10) feet in front of the bus, check for traffic, then wait for the    driver’s signal to cross the road.

  Bus riders will not be allowed to exit the bus at other than the regular stop unless the driver has received notification from the administration and the requested stop is on the regular bus route.

EXTRA-CURRICULAR TRIPS

  Students participating in extracurricular (activity) trips will be subject to the same rules and regulations as regular bus route riders.

NON-BUS RIDERS

  Students transported to school by means other than a school bus (car, bicycle riders, walkers, etc.) should not arrive earlier than 7:00 a.m.  Parents should pick up their children after school (3:05 p.m.) in the parking lot drive-through.  Walkers and bicyclists should wait until buses have departed before leaving school grounds.

SCHOOL BREAKFAST & LUNCH

  Students are served breakfast and lunch free, but are not required to take a food tray.  Students are encouraged to take a food tray even if bringing their own meals.  The cafeteria is considered an extension of the classroom and students should conduct themselves accordingly.  Shady Grove School participates in the National School Lunch Program.  This institution is an equal opportunity provider.

 WELLNESS POLICY

         Purpose:

The link between nutrition, physical activity, and learning is well documented. Healthy eating and activity patterns are essential for students to achieve their full academic potential, full physical and mental growth, and lifelong health and well-being. Healthy eating and physical activity, essential for a healthy weight, are also linked to reduced risk for many chronic diseases. Schools have a responsibility to help students learn, establish, and maintain lifelong healthy eating and activity patterns. Well-planned and effectively implemented school nutrition and fitness programs have been shown to enhance students' overall health, as well as their behavior and academic achievement in school. Staff wellness also is an integral part of a healthy school environment since school staff can be daily role models for healthy behaviors.

       Goal:

  All students in Shady Grove School District shall possess the knowledge and skills necessary to make nutritious food choices and enjoyable physical activity choices for a lifetime. All staff in Shady Grove School District are encouraged to model healthful eating and physical activity as a valuable part of daily life.

    To meet this goal, the Shady Grove School District has adopted a school wellness policy with commitments to nutrition, nutrition education, physical activity, and other school-based activities that support student and staff wellness.

  Guidelines and standards for this policy are available in the school office.

School Meals

School lunches and breakfasts will meet menu planning system guidelines as required by USDA.

School lunches will provide 1/3 of the recommended dietary allowances (RDA) for calories, protein, calcium, iron, vitamin A, and vitamin C as required by USDA.

School breakfasts will provide 1/4 of the RDA for calories, protein, calcium, iron, vitamin A, and vitamin C as required by USDA.

The total calories from fat in school meals will be limited to 30 percent when averaged over one week.

The total calories from saturated fat in school meals will be limited to 10 percent when averaged over one week.

School meals will meet the Dietary Guidelines for Americans.

Other Food Items Sold on School Campus

Foods of minimal nutritional value (FMNV) will not be sold or served during student meal services in the food service area where USDA reimbursable meals are served or eaten.

Beverage contracts will not restrict the sale of fluid milk products at any time during the school day or at any place on the school premises.

Students will not have access to FMNV except for limited occasions - after school, at events that take place in the evening, and on special occasions.

NUTRITION EDUCATION

Nutrition education will be integrated into the core curriculum in the classroom.

Posters in the cafeteria will make students aware of healthy choices, etc.

The Healthy and Fit School Advisory Committee will make recommendations regarding health education, nutrition, and health services. 

 PHYSICAL ACTIVITY

The Healthy and Fit School Advisory Committee will make recommendations regarding physical education and physical activity.

Students in Grades K through 5th will participate in a minimum of 120 minutes of physical activity each week.

Students will not be denied participation in physical activity as a form of punishment.

Adequate equipment will be available so all students can be physically active.

DRESS CODE

         Clothing should be clean and appropriate for the school setting.  Inappropriate attire would include but not be limited to:

         Shirts with advertisements of alcohol, tobacco, drugs, etc.               

         Shirts or tops that expose the midriff; short-shorts, etc.

  The administration will interpret whether or not clothing is appropriate.  If the decision is made that a student’s clothing is inappropriate, the parent will be asked to either pick up the child or bring the child appropriate clothing.

HEALTH SERVICES

  Shady Grove School provides health services for all students as a part of the total education program.  The chief purpose of the services is to assist students in developing and maintaining appropriate health care standards as it relates to their nutritional, social, physical, and psychological needs.  Instructional and support services in the areas of nutrition, guidance and physical education will be provided and integrated into the regular classroom programs by staff members.

  On a referral basis, additional student services may be provided by the Cherokee County Health Department.  Various health professionals, including Public Health Nurses, Nurse Practitioners, Physicians, Nutritionists, Social Workers, Child Development Specialists, Speech/Language Pathologists, Physical and Occupational therapists and Public Health Community Workers, as well as other health care providers, may provide services to the child in a clinic or home setting.

  These services are provided in order to support and promote healthy lifestyle behavior, enhance physical, intellectual and emotional growth and development, and reduce the possibility of illness and injury.  It is believed that early identification of problems and the initiation of appropriate support services will reduce the likelihood of further complications or disability and will assist the student in maximizing their greatest academic potential.

MEDICINE

  Students bringing prescription drugs to school should present the medication to the office or teacher upon arrival at school, along with a note from a parent requesting that the medication be administered during the school day.

INHALERS FOR ASTHMA

  The self-administration of asthma medication by a student will be permitted within the following guidelines:

         1.  Authorization by the parent/guardian in writing for the student to administer the medication.

  2.  A written statement from the physician treating the student that the student has asthma and is capable of self-administration of medication.

  3.  Parent/guardian will provide the school an emergency supply of the student’s medication.

  Shady Grove School and its employees shall incur no liability as a result of any injury arising from the self-administration of medication by the student.

MENINGOCOCCAL VACCINES

  Meningococcal disease is a serious illness, caused by bacteria.  It is a leading cause of bacterial meningitis in children 2-18 years old in the United States.

  Meningitis is an infection of fluid surrounding the brain and the spinal cord.  Meningococcal disease also causes blood infections.

  Meningococcal vaccine (MCV4) is recommended for all children at their routine preadolescent visit (11-12 years of age).  For those who have never received MCV4, a dose is recommended at high school entry.

  Contact the Superintendent’s office for information regarding meningococcal disease, vaccine, risks, reactions, etc.

STUDENTS WITH DIABETES

  Upon the School’s receipt of notification from a physician and the parent/guardian that a child is diabetic, the school will work with the student and parent to develop a Diabetes Management Plan for the student while at school or participating in extra-curricular activities.  For students with continuous glucose monitoring with electronic access to glucose numbers, a school nurse, diabetes care assistant, or other school staff may download the necessary electronic applications or software to a school electronic device or their personal electronic device, in the absence of a school provided device, with written permission from the student's parent or guardian.  A school nurse, diabetes care assistant, or other school staff shall not be responsible for and shall not be subject to disciplinary action for lack of any monitoring of electronic glucose numbers outside of school hours or school-sponsored activities.

HEAD LICE

  Any child found to be afflicted with head lice and/or nits will be prohibited from attending school until treatment is received and the child is verified to be free of lice and/or nits by school personnel.

EMERGENCY EVACUATION OF BUILDINGS

         Fire drills, as mandated by state law, will be held during the first month of each semester.  Fire exits and procedures are posted in each classroom.  Teachers should make all students aware of this information

         Tornado drills will be held during the season in which tornadic weather is most prevalent.

MOMENT OF SILENCE

  Students at Shady Grove School will observe a Minute of Silence each school day.  During this Minute of Silence, all students remain silent and do not make any distracting display so that each student may in the exercise of his or her individual choice, to meditate, pray, or engage in any other silent activity which does not interfere with, distract, or impede other students in their observance of the minute of silence.

TELEPHONE

  Students will be called to the phone for emergency calls only.  Students requesting to use the phone will be allowed to do so only after office personnel have determined that the child is injured or showing signs of illness, or that the call is of an urgent nature.

LOST & FOUND

         Students should be responsible for articles of clothing and other personal items.  Parents are encouraged to mark clothing, etc. with the child’s name.  Lost and found boxes are kept in the various buildings in the event a child loses a personal item.  Articles left in the boxes and not claimed by the end of the school year will be donated to charitable organizations.

MONEY

  Occasionally a student may need to bring money to school to pay for pictures, yearbooks, etc.  The school will not be responsible for lost or stolen money; therefore students are encouraged to turn the money in to the sponsor as soon as possible after arriving at school. 

SCHOOL VISITORS

         Students should refrain from bringing visitors to school.

  Parents are always welcome to visit the school but are encouraged to make prior arrangements with the classroom teacher involved.

CLASSROOM PARTIES, TREATS, AND INVITATIONS

Classes may have two parties per school year.  Parents will be notified of scheduled parties.  Students should bring treats in original packaging.  Homemade snacks are not allowed.  Parents who wish to assist should contact the classroom teacher.  Students wishing to pass out invitations to private birthday parties, etc., to all classmates may do so at the discretion of the teacher.  Students inviting select friends should use means other than the school classroom to pass out invitations.

TOBACCO, ALCOHOL, DRUGS

Shady Grove School is a 24/7 Tobacco Free Campus.  Use or possession of tobacco, e-cigarettes/smoking devices, drugs or alcohol (including 3.2 beer) by students while at school, on school grounds, traveling to or from school, or at school activities will be grounds for immediate suspension or expulsion from school.  If drugs or alcohol are involved a referral will be made to local authorities.  Oklahoma statutes require public education building and property to be tobacco-free 24/7. 

FIREARMS, WEAPONS

  Any student found to be in the possession of a firearm or any item that can be considered a weapon, while at school, on school grounds, while in transit to or from school, or at school activities, will be subject to discipline which may include suspension for up to one (1) full calendar year (for firearms) or for any term of less than one (1) calendar year (for weapons other than firearms). In addition, local authorities will be notified and will confiscate any or all weapons.

INTERNET USAGE

  The use of the internet is a privilege, not a right, and in-appropriate use will result in a cancellation of these privileges.  The system administrators and teachers will deem what is appropriate use.  The District complies with the “Children’s Internet Protection Act” by having filtering software and appliances in place for all network traffic.  Immediate Adult supervision is also needed.

  A complete copy of this policy may be obtained in the Superintendent’s office during regular school hours.                                                              

CHECKS

  Due to the increasing problem with non-payable checks, Shady Grove School will no longer accept checks for payment for pictures, fundraising, etc.

COVID -19 AND VARIANTS

  In the event that your student has come into contact with a person testing positive for COVID, that student should isolate at home as recommended by the CDC.

  If masks were worn, the possibility of transmission is reduced and the suggested isolation requirements are different.  If the persons are vaccinated, the recommended isolation periods are different.  Please refer to the CDC website for current guidelines.

  COVID is a communicable disease and should be treated as such.  The laws of the State of Oklahoma require anyone with a communicable disease to quarantine until they are no longer contagious. 

         The school can provide COVID rapid testing on site for students, with parent consent.

Student Access to Water Fountains:

         Students are encouraged to consume water during the school day.  Water fountains/bottle filler stations are available in hallways, the cafeteria, and gymnasium.  Students may bring a water bottle from home that can be filled as needed through the school day and afterschool activities.  Bottles with flavor inserts are also allowed, providing the water remains clear to avoid staining carpet or tile due to possible spillage. 

SHADY GROVE SCHOOL

11042 W. Shady Grove Rd.

Hulbert, Oklahoma 74441

918-772-2511

Fax 918-772-2430

August 4, 2025

Dear Parent or Guardian:

In response to the Asbestos hazard Emergency Act, P.L. 99-5519 and EPA regulations, we have a completed a three-year re-inspection of our buildings that contain asbestos building materials.

As a result of our re-inspection, we are pleased to announce that areas that contain asbestos pose no health problems.

The management plan and the results of the re-inspection will be available for your viewing during office hours in the office of the Superintendent.  Please contact the school for an appointment.

Emmett Thompson

Superintendent

NOTIFICATION OF RIGHTS UNDER FERPA FOR ELEMENTARY AND SECONDARY INSTITUTIONS

The Family Education Rights and Privacy Act (FERPA) afford parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  They are:

The right to inspect and review the student’s education records within 45 days of the day the District receives a request for access.

Parents or eligible students should submit to the school administration a written request that identifies the record(s) they wish to inspect.  The administration will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

The right to request the amendment of the student’s education records the parent or eligible student believes is inaccurate or misleading or otherwise in violation of the student’s privacy rights.

Parents or eligible students may ask the District to amend a record they believe is inaccurate or misleading or otherwise in violation of the student’s privacy rights.  They should write the school administration, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading or otherwise in violation of the student’s privacy rights.

If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the District discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.  (NOTE: FERPA requires a school district to state in its annual notification that it intends to forward records on request.)

The right to file a complaint with the United States Department of Education concerning alleged failures by the District to comply with requirements of FERPA.  The name and address of the office that administers FERPA is:  Family Policy Compliance Office, United States Department of Education, 600 Independence Avenue, SW, Washington, D.C. 20202

Shady Grove School

11042 W Shady Grove Rd, Hulbert, OK

918-772-2511 FAX 918-772-2430

PARENTS RIGHT-TO-KNOW LETTER

August 4, 2025

Dear Parents and Guardians:

In accordance with Parents Right-to-Know requirement under the Every Student Succeeds Act - ESSA, Section1112 (e)(1)(A) this is a notification from Shady Grove Public School to every parent/guardian of a student in a Title I school that you have the right to request and receive in a timely manner:

a)      Information regarding the professional qualifications of your student’s classroom teachers. The information regarding the professional qualifications of your student’s classroom teachers shall include the following:

§  If the teacher has met state qualification and licensing criteria for the grade level and subject areas taught;

§  If the teacher is teaching under emergency or temporary status in which the state qualifications and licensing criteria are waived;

§  The teachers baccalaureate degree major, graduate certification, and field of discipline; and

§  Whether the student is provided services by paraprofessionals, and if so, their qualifications

 [ESSA, Section 1112(e)(1)(A)(i)-(ii)]

b)      Information regarding any State or local educational agency policy regarding student participation in any assessments mandated by section 1111(b) (2) and by the State or local educational agency, which shall include a policy, procedure, or parental right to opt the child out of such assessment, where applicable.

[ESSA, Section 1112(e) (2)(A)]

c)      upon request, parents of an English learner may:

§  have the child immediately removed from an English Learner (EL) program; [ESSA 1112(e)(3)(A)(viii)(i)]

§  decline the child’s enrollment  in an EL program, or choose another program or method of instruction, if available; [ESSA, Section 1112(e)(3)(A)(viii)(ii)]

§  receive assistance in selecting among various programs and methods of instruction, if more than one program or method is offered by the eligible entity. [ESSA 1112(e)(3)(A)(viii)(iii)]

d)     notification if your student has been taught for four or more consecutive weeks by a teacher who does not meet the applicable state certification for licensure requirements at the grade level and subject area in which the teacher has been assigned.

[ESSA, Section 1112(e)(1)(B)(ii)

If you have questions or concerns, please feel free to contact the school principal at 918-772-2511.

Sincerely,

Emmett Thompson, School Principal
RIGHT TO REQUEST TEACHER QUALIFICATIONS

Shady Grove School receives federal funds for the Title I programs that are a part of the Every Student Succeeds Act (2015).  Throughout the school year, we will continue to provide you with important information about this law and your child’s education. 

You have the right to request information regarding the professional qualifications of your child’s classroom teacher(s).  If you request this information, the school will provide you with the information as soon as possible. 

 The certified staff at Shady Grove School has met all the Highly Qualified Teacher requirements of the No Child Left Behind Act of 2001*.

The Shady Grove Public School District and Shady Grove Elementary meet accreditation standards as set by the Oklahoma State Department of Education

*The No Child Left Behind Act was replaced with the Every Student Succeeds Act.  All current teachers have met certification requirements for teaching in the State of Oklahoma.

FAMILY INVOLVEMENT

The District believes that the education of the child should be a joint effort between the school and the parent.  While Shady Grove School accepts the primary responsibility of classroom education, the school believes that the training and education of the child should begin and continue in the home.

Therefore, it is our policy to promote cooperative relationships between student’s family, the board, and district personnel, and to enable parents/guardians to become active partners in education.  The administration will develop and implement regulations to:

a. Keep parents/guardians thoroughly informed about their child’s

school and education;

b. Encourage parent/guardian involvement in their child’s school and

education;

c. Establish effective two-way communication between family, the

board of education, and school personnel;

d. Seek the advice of parents/guardians on school governance issues

and methods to fulfill the District’s educational mission;

e. Inform parents/ guardians on how they can assist their child’s learning.

SHADY GROVE SCHOOL

11042 W. Shady Grove Rd.

Hulbert, Oklahoma 74441

918-772-2511

Fax 918-772-2430

MCKINNEY-VENTO HOMELESS EDUCATION ASSISTANCE PROGRAM

August 4, 2025

The Shady Grove School District is committed to providing all students with quality educational experiences. We recognize the challenges that homeless children and youth have faced in enrolling, attending, and succeeding in school. These provisions promote greater stability for homeless children and youth and ensure that each has equal access to the same free, appropriate public education, including a public preschool education, as other children and youths. In addition, homeless students will not be separated from the mainstream school environment. Shady Grove is committed to removing barriers of homeless students’ access to academic and extracurricular activities as well as removing the stigma of homelessness.

The McKinney-Vento Homeless Assistance Act guarantees a child who qualifies as homeless the right to attend one of two schools: the school of origin or the local attendance area school. For further information on the McKinney-Vento Act, visit the National Center for Homeless Education (NCHE) website at http://nche.ed.gov or contact the toll-free HelpLine at 800-308-2145. The Oklahoma State Department of Education provides additional information and answers to frequently asked questions about McKinney-Vento Homeless Education on their website at http://www.sde.ok.gov. Please contact the District’s Homeless Liaison, Emmett Thompson, at 918-772-2511 for additional assistance.

SHADY GROVE PUBLIC SCHOOL

ELEMENTARY LEVEL SCHOOL-PARENT COMPACT

It is important that families and schools work together to help students achieve high academic standards. Through a process that included teachers, families, students, and community representatives, the following are agreed upon roles and responsibilities that we as partners will carry out and to support student success in school and in life.

As a STAFF MEMBER, I will provide your child with every opportunity to learn and grow by:

·         Maintaining a quiet and organized workplace;

·         Having a high expectation of myself and my students;

·         Giving instruction and assignments appropriate for the skill and development required by state and district standards;

·         Monitoring student work on a daily basis to ensure success and progress; and

·        

Reporting regularly to parents with returned work, written notices, and conferences.

As a STUDENT, I will keep my focus on what is important in meeting my goal of learning by:

·         Being in class on time, every day, with my homework in hand and prepared to work;

·         Allowing the teacher to teach and everyone in class to learn;

·         Completing my work on time and accurately;

·         Keeping my hands, feet, objects, and comments to myself; and

·         Respecting others and their property.

As a PARENT/GUARDIAN, I will support ____________’s (name of school) programs and activities that give my child the optimum opportunity for learning by:

·         Expecting my child to complete daily homework assignments independently and discuss his/her results for improved learning, and check for a timely return to school;

·         Accentuating the positive events at school and help my child resolve issues of concern and conflict;

·         Supporting the discipline policy and reinforcing the highest expectations of the school staff;

·         Reading to and listening to my child read daily as a way of building a lifelong interest and joy of reading;

·         Seeing that my child gets adequate rest and is in school on time with a positive outlook;

·         Attending conferences to discuss my child’s progress and attending events which showcase my child’s work and learning experiences; and

·         Providing and maintaining accurate information on my child’s records for contact.

Parent/Guardian:

Date:

Student:

Date:

Teacher:

Date:

Principal:

Date: