Agenda 2023

January 2023

SHADY GROVE SCHOOL 11042 W Shady Grove Rd Hulbert, Ok. 74441 918-772-2511 

Regular Meeting 

Shady Grove Board of Education 

January 5, 2023 – 6:30 p.m. 

Shady Grove Conference Room 

11042 W Shady Grove Rd 

Hulbert, Ok. 74441 

Note: The board may discuss, vote to approve, vote to disapprove, vote to table to decide not to discuss any item on the agenda. 

1.Call to order. 

2. Vote to approve the minutes from the December 8th, 2022, regular board meeting 

3. Vote to approve the monthly Financial Report for the Activity Fund. 

4.Proposed executive session to discuss the evaluation and hiring of Superintendent for 

the 2023-24 school year. O.S. Section 307(B)(1), 

5. Vote to convene or not convene into executive session. 

6.Executive session minutes compliance report. 

7.Vote to take action or not take action on hiring of superintendent for the 2023-24 school year. O.S Sect. 307 (B)(1). 

8. Vote to approve Education Plan 

9.Report the number of transfer students and capacity to accept transfers. 

10. Vote to approve warrants represented by General Fund numbers 355 thru 410 

11. Vote to approve purchase orders represent by General Fund numbers 162 thru 180. 

12. Superintendents report 

13. New Business 

14. Adjournment 

\This agenda was posted on the front door of the main building on January 4, 2023 9:30 a.m 

February 2023

March 9, 2023

April 2023

MAY 2023

SHADY GROVE SCHOOL

11042 W Shady Grove Rd

Hulbert, Ok.  74441

918-772-2511

Regular Meeting

Shady Grove Board of Education 

May 11th, 2023 – 6:30 p.m.

Shady Grove Conference Room

11042 W Shady Grove Rd

Hulbert, Ok. 74441

Note:  The board may discuss, vote to approve, vote to disapprove, vote to table to decide not to discuss any item on the agenda.

1.Call to order.

2.  Vote to approve the minutes from the April 6th, 2023 regular board meeting

3.. Vote to approve the monthly Financial Report for the Activity Fund.

4.  Vote to approve resignation from Alan Schmitt effective at the end of the 2022-23

      school year.

5.  Vote to approve the following fundraiser(s): Neighbors, LLS (Boren Enterprises) for

     the 2023-24.

6.  Vote to approve the American Fidelity Assurance Co., as provider of the Section

     125 Plan for the 2023-24 school year.

7.  Vote to approve Form 307 

8. Vote to approve the Temporary Appropriation resolution for the 2023-24 school year.

9. Vote to approve warrants represented by General Fund numbers 593 thru 718 

10. Vote to approve purchase orders represent by General Fund numbers 252 thru 270.    

11  Superintendents report

12 New Business

13 Adjournment 

This agenda was posted on the front door of the main building on May 9th, 2023  10:00 a.m

July 6, 2023 Regular Meeting

SHADY GROVE SCHOOL

11042 W Shady Grove Rd

Hulbert, Ok.  74441

918-772-2511

Regular Meeting

Shady Grove Board of Education

July 6, 2023 – 6:30 p.m.

Shady Grove Conference Room

11042 W Shady Grove Rd

Hulbert, Ok. 74441

Note:  The board may discuss, vote to approve, vote to disapprove, vote to table to decide not to discuss any item on the agenda.

1.  Call to order

2.  Vote to approve the minutes from the June 8, 2023, regular board meeting.

3.  Vote to authorize Superintendent to act as school district agent for food commodities, Nat’l School Lunch program, Title I, II, III, VI, VII,VIII, and JO’M and all other records required of the district by the U.S. Department of Agriculture and Department of Education and Federal Programs, also to be custodian and purchasing officer for the general, building, bond and cafeteria funds for the school year 2023-24.

4.  Vote to approve Emmett Thompson and Terri Vestal as activity fund custodians for the 2023-24 school year.

5. Vote to approve Terri Vestal as Board Minute and Encumbrance Clerk for the

 2023-24 school year

6. Vote to approve the bids for milk/milk products, gas/diesel for buses for the 2023-2024    school year.

7. Vote to approve the monthly Financial Report for the Activity Fund

8.  Vote to approve the following contracts for the 2023-24 school year:  a)Theresa

  Vestal b)Victor Stevens..

9. Vote to approve the Teacher Salary schedule for the 2023-24 school year.

10 Vote to approve the Child Nutrition Program Procurement Plan for the 2023-24 school

year. 

11. Vote to approve 1080 Hour calendar for the 2023-24 school year.

12. Vote to approve the Gifted Educational Plan.

13. Vote to designate Emmett Thompson for inquiries regarding discrimination based on         disability under Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act.

14. Vote to approve the following contracts for the 2023-24 school year:

   a.  JD Young Co., copy machines.

   b.  Oklahoma Production Center (OPC), trash service.

15.  Proposed executive session to discuss hiring of certified teacher and support staff for

    the 2023-2024 school year.  O.S. Section 307 (B)(1).

16. Vote to convene or not convene into executive session.

17.  Vote to acknowledge the board has returned to open session.

18.  Executive session minutes compliance report.

19  Vote to hire a certified teacher and support staff for the 2023-24 school year.

   O.S. Sect. 307 (B)(1)

20. Vote to approve 2023 claims pending purchase orders numbers 293 thru 296.   .

21. Vote to approve purchase orders from General Fund numbers 1 thru 16 and Building

   Fund numbers 1 and 2 .

22. Vote to approve warrants represented by General Fund numbers 1 thru 31 and

    Building Fund 1 and 2.

23. Superintendent’s Report

24. New Business

25. Adjournment

This agenda was posted on the front door of the main building on, June 30th, 2023 at

8:30 a.m.    

 by Terri Vestal

August 10, 2023

September 7, 2023

October 5, 2023

November 9, 2023

December 7, 2023