Canvas Reminders:

• For faculty teaching in Winter Quarter and have multiple of the same courses, if you are wanting to merge your courses for easier editing, please email us at eLearning@seattlecolleges.edu ASAP. Please include the course names and item numbers.

• Students will be added to Winter Quarter Canvas shells by December 21^st.

End of Quarter Checklist:

Canvas courses are automatically concluded and added to the Past Enrollments section of your course list--at the very bottom. If you’re looking for a past course, check your full list of courses in Canvas.

Courses are concluded a week after the last day of the quarter. It’s easier to complete these tasks before your course is concluded.

1. Export a copy of your grade book

You can download a copy of your Canvas grade book so that it will be easier to access student grades. It's also a good idea to occasionally back up your grade book throughout the term. While Canvas is a very reliable system, no system is infallible.

Canvas exports your grade book to a .csv (comma-separated values) file, which should be readable by almost any spreadsheet application.

If you do export your grade book, make sure to store your copy in a secure, FERPA-compliant location. Citrix meets these requirements. How do I download scores from the Gradebook?

2. Export a copy of your course

You can still copy a concluded course into a new course shell, but no system is infallible. Exporting and saving a copy of your course will save you potential frustration should anything unforeseen happen to the online copy of your course. How do I export a Canvas course?

3. Gather copies of sample work

If you would like to be able to use outstanding student submissions as examples in future courses, you should first get the express written permission of the students. Then download or cut and paste copies of the sample work. Make sure to retain a copy of the written permission with a copy of the sample work as part of your personal records outside of Canvas.

4. Decide how you will handle any incompletes

Students will no longer have access to submit assignments once a course concludes, but they can still access assignment prompts and can submit work to you via an attachment to a Canvas email (or plain old email). Many incomplete requirements can be managed in relatively low-tech ways.

If you have activities which must be completed in Canvas (e.g., complex quizzes or tests), or want students to submit through Canvas contact us at eLearning@seattlecolleges.edu

Assignment Folders in Panopto

Have you been thinking about having your students create a video presentation or demonstration? Creating one is easy with Canvas or Panopto! Canvas provides a record/upload option as an assignment submission where students can record within Canvas or upload a previously recorded video file. That option is bit limited as the quality is a bit lower and it does not auto-caption and that is where Panopto can be helpful. In Panopto, all you have to do is create an Assignment Folder where students can click into and record their own video assignments. Students record their videos in the same folder, but students are only allowed to view the video they created, until you click the option for sharing. Please note that doing this through Panopto does not make a Canvas assignment, that would be created separately.

Here is how to create an Assignment Folder

In your course, go the default Panopto Recordings page, to create a new assignment:

1) Go to the gear icon (Folder Settings) at the top right of the page and click on it.

2) In the default Overview area, click on "Create Assignment Folder" at the bottom.

3) Then, X out of the screen or click on the faded out underlying page.

4) Above where the videos are list or would be listed, you will see your new Assignment Folder (a button with a dark gray folder with a red dot within it). Click on it.

5) Once in the new Assignment folder, go up to the gear icon and click on it to rename the folder.

6) On the default page (Overview), over in the Name row, click on Edit.

7) Change name to whatever you desire to call your assignment and then click on Save.

8) Then, X out of the screen or click on the faded out underlying page.

9) Reload the page, this will take you back to course default Panopto Recordings page, now you will be able see the assignment folder with its new name.

10) Now your Assignment Folder is ready for use!

Student Instructions:

1) Go to the Panopto Recordings page in the course

2) Locate the Assignment Folder

3) Click into it

4) Once inside the folder, click on the "Create" button at the top middle of the page.

5) Choose Panopto Capture to record their assignment

6) A video interface will appear, have them check their settings so their video and audio work properly

7) Start to record their presentations by clicking on the record button.

8) Once done, an uploading page will appear, have them rename the video with the Project Name and their name or use whatever file naming protocol you wish to implement.

9) Once fully loaded, have them click out of the uploading page.

10) Reload the Panopto page, this will take you back to course default Panopto Recordings page, where they will need to click into the assignment folder again, to see the video they created.

We have a created a video that shows students how to record a video using an Assignment Folder, if you would like a copy, please, contact Shawn Rodriguez at Shawn.rodriguez@seattlecolleges.edu.

We hope you found this Tech Tip helpful!