Identify Further Processes to Digitize

PARENT FORMS

METRO CARD REQUEST

• Metrocard Replacement

STAFF FORMS

Managing staff, along with their entitlements and obligations, places significant recurring administrative demand on schools. From OP 198 and 201 Forms, to Unused Sick Time Transfers and more.  Automating all your HR and payroll forms and associated workflows in Operoo means your school can put its administrative resources to better use.

OP 175 AND PER SESSION

• OP 175 2022-2023  (prints as pdf)

• Hourly Professional Personnel Time Report (Per Session Time Sheet) Template  (prints as pdf) (popular first staff form)

• Per Session Unused Sick Time Transfer Form (prints as pdf)

PERSONAL TIME OFF (PTO)

• Request for Personal Business Days (popular first staff form)

• OP 198 Application For Excuse of Absence For Personal Illness (SickLeave)  (prints as pdf)

• OP 201 Application for Excuse of Absence Without Pay or Non Attendance  (prints as pdf)

• OP 221 (prints as pdf)

• OP 40 - Application for Retirement Leave of Absence (Terminal Leave)  (prints as pdf)

• PD 19: Application for Excuse of Absence with Pay for Administrative Employees  (prints as pdf)

• Per Session Unused Sick Time Transfer Form (prints as pdf)

VACATION

• Request for Vacation Days School Year 2022 (popular first staff form)

ABSENT NOTES

REQUEST FORMS

Organizing and tracking all your technical support requests can be hard at the best of times. And, with staff and students all working from home, you need a robust mechanism for managing your support ticket processes online — from start to finish. With Operoo, effortlessly set-up an end-to-end digital workflow to ensure nothing falls through the cracks — from logging, categorizing, resolving and communicating progress of support tickets submitted by parents, students and staff alike. Easily route support tickets to appropriate staff, while tracking each one being approved and managed.  On the staff side, room, supply purchase, photocopying and PA announcements are just some of the routine requests to be managed. For students, course selection is a prime example. 

• Copy Center Request

• Request for Coverage of a Teacher's Program 

• Request for Off-Site Equipment Utilization (prints as pdf)

• Request for Reimbursement

• Request for Use of School Facilities

• Room Request

• Supply Request

• Technology Support Request

GRADE UPDATE

TRANSCRIPT UPDATE

• Transcript Update Form (prints as pdf)

GENERAL APPROVAL FORMS

Take the burden off your office and finance teams, while keeping staff happy, by delivering prompt reimbursements with the power of workflow automation: From Teachers Choice, SLT Remuneration and Request for Imprest Funds.

• Application for Compensatory Time Position

• Electronic Fund Transfer Application (prints as pdf)

• FMLA Application

• Health Benefits Application/Change Application (prints as pdf)

• Authorization for Imprest Fund Expenditure_SIPP 

• Authorization to Collect General School Funds Form  

• Chemical Inventory (prints as pdf)

• PA Announcement

• SLT Remuneration Form (Staff)  (prints as pdf)

NEW ADMITS & RETURNING STUDENTS

Automate your most important start-of-year processes and the associated workflows, data collation, tracking and analysis: From the distribution and collection of forms and Blue Cards, manual data wrangling and communicating with prospective families, to onboarding new and returning students. Discover how to eliminate data double-handling by instantly mapping Operoo eForms to official DOE PDF templates. And, use data-based triggers — to automate student on-boarding requests upon enrollment — in order to remove registration bottlenecks.

Group case study: Hear how six NYCDOE schools, from across all five boroughs, digitized registration and onboarding processes for incoming students. Automatically distribute, track, chase and receive all required forms and consents via one secure online platform.

Once your school receives a completed student Blue Card, subsequent information often needs to be requested based on the medical conditions identified — from asthma to anaphylaxis.

With Operoo, you can automatically trigger requests for additional documentation, such as Medication Administration Forms, based on Blue Card responses collected. Even set automated reminders to alert the school and parents when supplied medical documents, such as Asthma Action Plans, are set to expire.

PARENT FORMS

REGISTRATION 

General

• Home Language Identification Survey  (prints as pdf)

• Parent/Guardian Student Ethnic Identification  (prints as pdf)

• Proof of Age

• Proof of Immunization 

• Student Registration Form (prints as pdf)

• 2021 Emergency Contact Card (BlueCard)  (prints as pdf) (popular first parent form)

• 2022-2023 Family Income Inquiry Form (Lunch Form)  (prints as pdf)

Health

• Allergies/Anaphylaxis Medication Administration Form 2022-2023 

• Asthma Medication Administration Form 2022-2023

• Child and Adolescent Health Examination Form

• Diabetes Medication Administration Form 2022-2023

• General Medication Administration Form 2022-2023

• Health Forms - Cover Letter For Families - From Office of School Health 

• Health Forms - Letter from School to Families

• Medical Accommodations Request Form 2022-2023

• Medical Requirements for Child Care and New School Entrants 2021 

• Medical Review of Student With Severe Allergies

• Seizure Medication Administration Form 2022-2023

Kindergarten 

• New Kindergarten Admit Questionnaire (prints as pdf)

Other

• Accommodations Parent Letter Reauthorization 

• ATS Admissions/Discharge/Transfer Form  

• IEP Needs for Registration 

• Non Parent Custodian Affidavit

• Parent Affidavit

• Preferred Language Form

• Pre-Registration Checklist 

• Student Discharge Form 

• FederalParent/Guardian Student Ethnic and Race Identification  (prints as pdf)

• New York City Department of Education Student Records Request Form

Pre-K

• NYSED Emergent Multilingual Learners Language Profile for PreK Students  

• Pre-K Language Needs Survey 

• Ready 4K Parent Enrollment Form 

Residency

• Housing Questionnaire 

• Non-Notarized Third Party Statement of Residency 

• Parent Affidavit of Residency

• Parent Affidavit of Residency 2021

• Proof of Residence

Policies 

• DYCD - Summer Rising Supplemental Enrollment Form   (prints as pdf)

• ICT Acceptable Use Agreement - sample

• Media Consent Form - sample 

• Senior Contract & Information Sheet  (prints as pdf)

Miscellaneous

• 2022-23 CEP Household Income Form (template)

• COVID-19 Declaration Form

• Diet Restriction Letter

• DYCD Universal Participant Intake: Youth & Adult Application

• East Side Student Intake Form and Parent Letter

• First Med Care Dental Clinic Consent Form V2 (prints as pdf)

• Income Eligibility Form for Child Care Centers

• Language Access Parent Survey (prints as pdf)

• New York City Early Childhood Education (3-K and Pre-K) Program Registration Form for the 2022-2023 School Year

• New York City Early Childhood Education (3-K and Pre-K) Program Registration Form – Returning Student for the 2022-2023 School Year Parent Teacher Interviews - sample

• Student Absentee Form - sample

• Student Device Loan Agreement (prints as pdf)

• Student Pick-Up / Release Authorization Form

• Request to Identify Parents on Active Duty in the Armed Forces 2022  (prints as pdf)

• NYC Kids Rise College Savings Program

• SLT Remuneration Form (Parent) (prints as pdf)

• Summer School Letter

• Support School Funding

CONSENT FORMS

Drive higher and faster response rates for all permission requests by digitally delivering signable eForms straight to your parents’ cell phones: From Media Consent, Walking Home, COVID Testing, Early Leave Requests and more.

• Annual Notification About Consent to Release Information for Medicaid Reimbursement Consent Form to Submit Accommodations Request for College Board Exams  (prints as pdf)

• Media Consent Form for Third-Party, Non-Profit Use 

• Media Consent for NYC Department of Education Use 2021 (prints as pdf) (popular first parent form)

• Permission to Walk Home Slip 4-5 Grades (popular first parent form)

• Parents Consent to Release of Student Records (prints as pdf)

• Student Returning Home for Remote Learning Permission Slip 

DISCIPLINARY AND OTHER CONTRACTS

Automatically distribute student policies, agreements and contracts to parents or students — from Cell Phone, Safety, or Discipline Contracts, to Internet Usage Agreements — so that everyone can hit the ground running in September.

We’ve been working with schools across NYC to digitize the distribution, collection and tracking of all student contracts, as part of their start-of-year onboarding workflows.

• 6-12 Safety Contract Involving Use of Hazardous Materials/Tools at Home 

• 6-12 Safety Contract Non Hazardous Materials/Tools at Home

• Cell Phone Contract

• Discipline Contract 6-12  (popular first parent form)

• Discipline Contract K-5  (popular first parent form)

• Safety Contract for at Home Hands-on Science Projects (prints as pdf)

• Student Device Loan Agreement  (prints as pdf)

NYS TOBACCO

• 2022 New York State Youth Tobacco Survey (YTS) (prints as pdf)

OPT OUT FORMS

Determining who, and how, to exclude from school programs and services usually requires constant management. By digitizing standard Opt Out Forms, and combining them with dynamic group management in Operoo, schools can automate both the collection of opt-out forms and ongoing segmentation of the students to which they apply — from Military Opt Out and National Clearing House, to Condom Distribution.

• 2021 Military Opt-Out Form (prints as pdf)

• CATCH Opt-Out Letter (prints as pdf)

• Condom Availability Program Parent Notification Letter

• Military Opt-Out Form 

• Opt Out Form for the National Student Clearinghouse 2021-2022SY (SelfService)  (prints as pdf)

HEALTH DOCS

School-based Health Centers (SBHCs) provide independent on-site care to students at no cost to families. They’re an enormously beneficial resource. However, for parents, signing-up their children can be an arduous task. At Operoo, we work with NYC schools to digitize their SBHC onboarding packets and automate the entire process, ensuring all children have the opportunity to access quality healthcare for free.

• Health Screening Questionnaire @MonthDayYear

• Authorization for Release of Health Information Pursuant to HIPAA (prints as pdf)

• Department of Health Fight Flu at Home and School Information

• Guidelines for Health Service and Section 504 Accommodations 2021-22 

• Immunization Requirements Letter and Chart for 22-23 School Year

• Request for Provision of Medically Prescribed Treatment (Non-Medication) 2021-2022 

• Warning Notice: Your Child's Immunization Status

SURVEYS

• 2021-22 End of Year Questionnaire for Families and Caregivers  (prints as pdf)

• Remote Access Survey

• Specialized High School Registration Survey - NEEDS STUDENT SIGNATURE 

GRADE CHANGE

• Grade Change to CR

STAFF FORMS

When preparing for the next school year, it’s critical to find out what teachers want to teach: From subjects and grade levels, to classes, team teaching, and any other program preferences that might pertain to your school. With Operoo, designing, distributing and collecting feedback sheets or surveys is a breeze.  And, easily track completed responses and quickly identify staff members who are lagging behind. Even aggregate results in a spreadsheet for review.

STAFF INFORMATION FORMS

• Personnel Emergency Contact Card (popular first staff form)

• Chancellor's Regulations 2020-2021  (prints as pdf)

• Fund-Raising Activities (prints as pdf)

• Observation Option Selection

• Teacher Preference Sheet

• Teacher's Choice Accountability Form 2022-2023 (prints as pdf)

• Teacher’s Choice Outstanding Accountability Report 2022-2023 (prints as pdf)

• Teacher's Choice Program- Request for Non-Participation (Request to Opt Out) 2021-2022 (prints as pdf)

• Teacher Self Reflection

HEALTH DOCS

• Health Forms - Tip Sheet for Staff

• Health Screenings (student log form)

• COVID-19 | Staff Notice of Close Contact 

• School Testing COVID Consent for Staff Form  (prints as pdf)

• School Testing COVID Consent for Staff Letter

INJURY FORMS

• NYCDOE Comprehensive Injury Report - PART A - FACT SHEET  (prints as pdf)

• NYCDOE Comprehensive Injury Report - PART B - INJURY DESCRIPTION (prints as pdf)

•  NYCDOE Comprehensive Injury Report - PART C- WITNESS STATEMENT  ((prints as pdf)

STUDENT EVALUATION FORMS

• CT_Vocational Assessment Level 1 Teacher Evaluation of Student 

• NYCDOE_408 Verification Form 2020-2021  (student log form)

Automate the entire trip management lifecycle: From internal sign-offs, distributing and collecting permission forms, and managing Blue Cards and payments; to identifying and safeguarding vulnerable cohorts, responding to emergencies and recording incidents, communicating with parents, and securing confidential student data once an activity has finished.

PARENT FORMS

CONSENT FORMS

• Trip Day Parent Consent  (prints as pdf) (event)

• Trip International Parent Consent (event)

• Trip Overnight/Extended Day Parent Consent (event)

STAFF FORMS

REQUEST FOR FIELD TRIP

• Field Trip Meal Request Form (prints as pdf)

• School Trip - Teacher Coverage Request 

• Trip Plan 2022 (prints as pdf)

Never struggle with lost and crumpled backpack letters again. Operoo’s helped digitally distribute over 40 Chancellor’s Letters to the parents of NYC DOE schools with a single click.  And, digitize school-based letters too, such as updates from the principal, and collect digital signatures and acknowledgements from parents for any document: From Attendance, Promotion in Doubt and Summer School Letters.

CHANCELLOR’S LETTERS (SAMPLES BELOW)

Last 60 Days

• Data Security Update_March 28, 2022

• Update for Families: School Safety Letter_May 25, 2022 

Last 30 Days

• Update for Families_Week of August 29, 2022 

• Update for Families_Week of December 12, 2022

ATTENDANCE

• Absent Note

• Attendance Letter_10 or More Days Absent with Above 90% Attendance Rate

• Attendance Letter_10 or More Days Absent with Below 90% Attendance Rate

• Attendance Letter_5 to 9 Days Absent

ELL ENTITLEMENT

Our school communities are becoming increasingly multicultural. GIve your foreign families the added support they deserve by making it easy to digitally access ELL Parent Surveys as well as supporting documentation and services. And, deliver this content straight to their cell phones, where they can automatically receive everything in their language of choice.

During remote learning, schools across NYC used Operoo to digitally distribute surveys to better-understand the technology needs of their families.

• Continued Entitlement for ELL Services

• ELL Entitlement Letter

• ELL Parent Survey and Program Agreement  (prints as pdf)

• New York State English as a Second Language Achievement Test (NYSESLAT)

• NYSITELL Parent Waiver  (prints as pdf) 

504 COMMUNICATIONS

Individual Education Plans (IEPs) are essential to help map and monitor a student’s unique learning needs. However, completing the associated documentation, and getting the IEP approved, can be slow and cumbersome.

With Operoo, you can distribute all IEP documents to parents and staff digitally, embedding automated approval workflows, to ensure each person can quickly complete and sign-off-on the plan.

• Notice of Non-Discrimination Under 504

• Request for Section 504 Accommodations 2021-2022  (prints as pdf)

• Parent Letter - 504 Accommodations New Students

• 504 Accommodations: Student & Family Guide

CALENDARS

• Calendar Memo: NYCDOE School Year 2022-23 Calendar

• DESSA Screener Letter

• Digital Equity Family Letter 2022-2023

• Family Forum

SUMMER SCHOOL

• Summer School Letter

PROMOTION IN DOUBT LETTERS

Credits Only

• Promotion in Doubt Credits Only (LTR 12) Grades 9-12 Safety Net Eligible

• Promotion in Doubt Credits Only (LTR 13) Grades 9-12 

Credits and Exams

• Promotion in Doubt Credits and Exams (LTR 12) Grades 9-12 Safety Net Eligible

• Promotion in Doubt Credits and Exams (LTR 13) Grades 9-12 

ELA

• Promotion in Doubt ELA (LTR 6,7,11) Grade 8

• Promotion in Doubt ELA Only (LTR 2,3,5) Grades 3-7 

ELA and Mathematics

• Promotion in Doubt ELA and Mathematics (LTR 2,3,5) Grades 3-7

• Promotion in Doubt ELA and Mathematics (LTR 6,7,11) Grade 8 

ELA, Mathematics, Social Studies, and Science

• Promotion in Doubt ELA, Mathematics, Social Studies and Science (LTR 6,7,11) Grade 8

• Promotion in Doubt ELA, Mathematics, Social Studies and Science (LTR 7,11) Grade 8 - June

 2022 ENL Only

• Promotion in Doubt ENL Only (LTR 4) Grades 3-7 

ENL and Mathematics

• Promotion in Doubt ENL and Mathematics (LTR 4) Grades 3-7 

Exams Only

• Promotion in Doubt Exams Only (LTR 12) Grades 9-12 Safety Net Eligible

• Promotion in Doubt Exams Only (LTR 13) Grades 9-12 

K-2

• Promotion in Doubt (LTR 1) Grades K-2 

Mathematics

• Promotion in Doubt Mathematics (LTR 6,7,11) Grade 8 

• Promotion in Doubt Mathematics Only (LTR 2,3,5) Grades 3-7 

• Promotion in Doubt Mathematics Only (LTR 4) Grades 3-7

COVID COMMUNICATIONS

• COVID-19 | Confirmed With Potential Exposures

• COVID-19 | Family Notice of Close Contact

• COVID-19 Immunization Screening and Consent Form: Children and Adolescents Ages 5-12 Years Old  

• COVID-19 In-School Testing Program

• COVID-19 | Return After Symptoms

• Health Screening Reminder @MonthDayYear 

• Student Consent Form for COVID-19 Testing: August 2021 (prints as pdf)

• D75 COVID Testing Family Letter_December 3

PARENT FORMS

Knowing who’s in your school buildings, and doing that in a contact-free manner, has never been more important. When visitors enter the building and need a form, point them to your QR code wall. Opening their camera, or a QR code reader, users can scan Operoo generated QR codes and automatically open forms on their mobile devices.

Together, Operoo Public eForms and QR Code recognition capabilities enable you to facilitate contact-free submission for any form type, from anybody – not just school staff and registered parents.

TRANS REQ?

VISITOR DROP OFF

TOUR REQUEST

ANONYMOUS SURVEYS

STAFF FORMS

PARENT FORMS

Discover how to consolidate your payment and form-based processes in the same seamless digital workflow: From AP Exam Payments, Uniform Purchasing, collecting Senior Dues, submitting Staff Reimbursement Requests, or integrating payment requests within Field Trip Consent Forms.

AP EXAMS REGISTRATION AND PAYMENT

AP Exam registration and payment is a perfect example of a large-scale recurring school process. Most schools still persist with physical sign-up sheets and accept a range of payment options, which are most often submitted separately.  Integrate AP Exam registration submissions and payments, into one digital workflow, and eliminate the need to manually manage the process.

SENIOR DUES AND ACTIVITY MANAGEMENT

As students progress into senior year levels, it’s increasingly common for schools to request and collect payments for a range of services, products and activities: From Senior Dues to uniform purchases and prom tickets.  Managing this workflow manually can get tricky fast. Operoo is working with schools to automate these student payment requests: From the initial distribution of digital forms, to integrated online payments, as well as form submission and tracking. Forget chasing students for overdue payments and manually reconciling paper forms against physical payments.

STRIPE LETTER - https://docs.google.com/document/d/1fIfkCWLl-Hfb9VD6JQgwewtiMSETc_JHbV05ISJ-qk4/edit?usp=sharing 

STRIPE FEE CALC - https://docs.google.com/spreadsheets/d/1J7_LK2YFUaC3pBlN_wnLXT49BufDdXIRXnY9xc9QK-s/edit?usp=sharing 

ORDER FORMS (SCHOOL STORE)

YEARBOOK ORDERS

PARENT FORMS

PARENT - TEACHER CONFERENCE AND APPOINTMENT SCHEDULING

Coordinating parent – teacher interviews is a logistical nightmare; even when we’re not grappling with a pandemic. Leave the chaos behind.  Digitally deliver conference booking forms straight to parents’ cell phones, track scheduled appointments in real-time, and automatically notify teachers as soon as an appointment is logged.  Scheduling other types of meetings for things like guidance or careers counseling — and issuing subsequent reminders — also shouldn’t have to involve any of the three Ps: People, paper and phone calls.

• Parent Teacher Conference ES - Fall 2022: [Teacher Name] 

• Parent Teacher Conference HS - Fall 2022: [Teacher Name] 

• Parent Teacher Conference MS - Fall 2022: [Teacher Name]

EVENTS, AFTER SCHOOL CLUB AND EXTRACURRICULAR PROGRAM REGISTRATION

School programs, activities and events require strong parental engagement and student participation to be sustainable and successful. But, awkward, time-consuming and manual sign-up processes often get in the way. That’s why schools across NYC are streamlining the associated registration, payments and Blue Card verification processes in integrated digital workflows.

• PSAL Interscholastic Athletics Parental Consent Form  (prints as pdf)

STAFF FORMS

• General Behavioral Student Log TEMPLATE (student log form)

• Illness Report (send to parent)  (student log form)

• Incident / Illness Report Slip   (student log form)

• Major Incident Form (Office Addressed) TEMPLATE   (student log form)

• Minor Incident Form (Teacher Addressed) TEMPLATE   (student log form)

• PBIS Recognition Form TEMPLATE  (student log form)

• Student Incident Report - simple  (student log form)

• Student Injury Report - detailed  (student log form)