When a member of the Residence Life staff (Pro Staff, Admin, RA, HA, etc.) needs to enter a room, perform the following:

Residence Life staff are permitted to enter a room without Campus Safety unless there is a suspicion of marijuana (see marijuana policy)

1. When entering the room, the Residence Life staff member needs to knock 3 times and announce “Residence Life”.

2. The Residence Life staff member waits around 3-5 seconds and then repeats Step 1 by knocking 3 times and announcing “Residence Life”.

3. The Residence Life staff member then waits around 3-5 seconds and if no one comes to the door they will then knock 3 more times and announce “Residence Life Keying In”

When a student reports a lost key to an RA, the following protocol will go into effect:

• 1. RA will explain to the student that for their key to be replaced, they must visit the Office of Residence Life between 9a-5p to report the key missing/lost

  2. Upon arrival, a ResLife staff member will charge the student via Symplcity and notify them that their locks will need to be changed. The price is $250 per lock change.

(Panepinto front door + bedroom = $500)

• 3. The ResLife staff member will notify the student and all roommates when the lock change has been performed and how to pick up their keys

Purpose: To ensure students have a safe environment to live and study while complying with the Saint Peter's University residence hall policies and procedures. Residents of the room that are found in disorder, non-compliant, or otherwise uninhabitable will be given notification that corrective action is required and that a follow-up inspection will be scheduled.

Frequency: Inspections will occur 4 times a year (2 times per semester); typically during the months of September, November, February, and April. They will be facilitated by the Resident Assistants (RAs).

Inspection Primary Areas of Concentration:

• Smoke detectors to ensure they have not been tampered with

• Cleaning of oven, stove, and refrigerator (open the fridge)

• Cleaning of bathroom, bedroom, and common areas

• Excessive trash

• Prohibited items list (i.e. hookah, alcohol, drug paraphernalia, etc.)

If these items are found, RAs shall call Campus Safety/Admin

•  Items hanging from the sprinklers

• Evidence of pets

• Evidence of smoking inside the building

Procedure:

• Students will ONLY be notified at the beginning of the academic year of the inspections occurring in the residence halls

• Only authorized personnel (RAs, CDs, and Residence Life staff or designee) will be able to enter a student's room/apartment for inspections.

• The inspections will occur at the designated dates/times provided by Residence Life and must be completed within one week.

These dates and times are not to be given to residents.

• Authorized staff members must conduct the standard key-in procedures if residents are not present.

• During the inspection, the authorized staff person will issue a pass or fail slip to the residents of the room. If the room or apartment fails inspection, the resident(s) will be given 24 hours to become compliant before the room or apartment is re-inspected.

• If a room or apartment fails inspection a second time the residents will receive notification of failure and issued a fine (if applicable).

• During an inspection if resident(s) are found in violation of Residence Life Policies and Procedures, an incident report will be generated and forwarded to the Dean of Students. (See Duty & Incident Reports)