Saving and accessing files / OneDrive
We highly recommend the use of Microsoft OneDrive for saving your files. This is an online system, ensuring that your files are backed up and available on any device. OneDrive is accessed via your school email account at https://onedrive.gdst.net
As an alternative to using your web browser, OneDrive has Apps for all the major Operating Systems. The OneDrive App allows you to save your files for offline use, for when your device is not connected to the Internet.
Some school resources are saved onto Microsoft SharePoint, which can be accessed via https://gdsto365.sharepoint.com/sites/RoyalHigh
Teachers also make use of OneNote, which can save all of your class notes online. Please visit https://www.office.com/ or download and use the OneNote App.
If you save documents directly to your device and do not back them up, you are running the risk of losing your files should your device fail or generate a fault.
How to access OneDrive for Business
What is OneDrive for Business?
Microsoft OneDrive for Business official online help page
OneDrive can be accessed directly from your Internet browser at https://onedrive.gdst.net/ signing in with your school email address and password.
On school devices you can access OneDrive from File Explorer and clicking on Onedrive - Girls Day School Trust, please see the screen capture below.
If you are using your own device you can download OneDrive from the various App stores, please see the link at the bottom of this page.
Working with files
The below help guides are for the web version of OneDrive, accessible via https://onedrive.gdst.net/
However, if you are accessing OneDrive via File Explorer on a school device or on your own device, please save and access files as you would do normally, just within the OneDrive folder on your device.
Restore a previous version of a document
Multi-user editing
Office files stored in OneDrive shared with other users are able to be edited simultaneously. This works with Excel, Word, PowerPoint and OneNote. Please note that on school computers you can only co-author in Excel using the online version NOT the desktop version.
Microsoft video on how to Co author Office files
Co-author a PowerPoint presentation
Co-author an Excel workbook (Excel online only)
Sharing and collaborating on files
All the files in your OneDrive are private by default. You can share a file or folder with members of the GDST and external users.
Sharing and collaborating on files in OneDrive for Business
Sharing files from within MS Office
Sharing files from your mobile device
Attaching files to emails (Outlook on the web)
You can check what files your colleagues have shared with you and what files you have shared with others
Shared with me (files other people have shared with you off their own OneDrives)
Shared by me (these are the files you have shared with other people)
Removing access to a file or folder
When you no longer require someone to have access to view or edit your file/folder you can easily remove their access.
Removing access to a file/folder
Mobile access
The OneDrive app is available for download from the Apple, Android and Windows app stores. You can use it on both phone and tablet devices.
Online courses and guides
Microsoft online course on OneDrive for Business