Online PDI Approval Process: 

• Head School Secretary receives PDI Proposal from applicant, checks for completion and emails it to Governance Council 

• The PDI Proposal form is linked to the PL Approvals Voting Record and emailed to all GC Members 

• Each member will be given one week to give input/discuss and/or cast their ballot.

• This one week online approval process counts as one "meeting" 

• The ballot of the individual members will indicate the vote of their constituency by a majority. 

• One member ballot is the minimum needed to inform the vote of that constituency. 

• There must be a minimum of 4 constituencies voting to bind a proposal during the first "meeting"

• If, at the end of the one week window: 

  • 4 constituencies have votes, the approval will pass/fail according to the votes of those participating constituencies.

  • 4 constituencies have voted, but one group of constituency ballots includes a tie, the approval will be tabled until the next face to face meeting, as a constituency vote can not be deduced. 

  • 4 constituencies have not voted, the active constituencies who have not participated will be counted as an approval. 

    • If a vote is tabled for 2 meetings a vote can bind on the third meeting without the required number of constituencies.

• Once a proposal is approved or denied, the outcome is reported to the Head School Secretary and the application is then sent downtown for approval. 

Face to Face PDI Approval Process

• Head School Secretary receives PDI Proposal from applicant, checks for completion and emails it to Governance Council. 

• The PDI Proposal form is linked to the PL Approvals Voting Record

• PDI will be presented and discussed. 

  • If 4 constituencies are present at the meeting and the PDI proposal is ready it will be moved to the floor for a vote. 

  • If 4 constituencies are not present at the face to face meeting it will follow the online PDI Approval Process occurring as a second "meeting".

    • If a vote is tabled for 2 meetings a vote can bind on the third meeting without the required number of constituencies.

• Once a proposal is approved or denied, the outcome is reported to the Head School Secretary and the application is then sent downtown for approval

Meeting: A week long online vote and discussion, a regularly scheduled face to face gathering of the Governance Council or an emergency meeting as described in the Charter.  

Ballot: The input of each individual member of GC, used to inform the vote of the constituency. 

Vote: The outcome of each individual ballot, creating the vote of the constituency