Embedded Files
To keep track of all of my responsibilities, I created trackers for everything I needed to keep a record of. I utilized tools like Google Docs, Forms, and Sheets to organize my information.
Attendance
I created a Google Form for each cast member to complete once they arrived at rehearsal. This gave me a list of names I could easily transfer over to a Google Form. Inside that form, I could track if a cast member was present (P), excused (E), unexcused (U), or late (L). By doing so, we could better keep track of the cast and make sure they were adhering to their attendance portion of our contract.
Attendance Form
Attendance Form
Cast members selected their names (listed in alphabetical order) on a Google Form once they arrived at rehearsals. This created a list of names that I could easily look at to complete my master attendance form.
Attendance Sheet
Attendance Sheet
I moved everyone's name over to a Google Sheet after the Google Form was completed. This had an integrated color and counting system to track attendance.
Backstage Sheet
Backstage Sheet
Using Google Sheets, I listed the positions I needed to fill backstage. Once I began recruiting people, I put their names down in the slot adjacent to where they wanted to work.
Costumes
Costumes
After unboxing, sorting, and organizing all of our costumes, I created a Google Doc. Inside that Doc, I listed all the scenes we had, then listed the costumes we had for each scene underneath.
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