HR Updates

Thank you for all of the patience you have given us while we worked with ADP and PWL to sort out the "new" system and figure out how best to manage PTO (referred to as "leave" by West Lafayette). 

You may now confirm your balances for PTO (vacation leave), personal time, and sick time. These should be in your ADP Profile. Review how to find your balances and request time off in this Quick Reference Guide for ADP Time Off.

• If you have already entered requests or taken time off, those hours should be reflected in the balances you see. 

• If you have time you would like to report, please send that to pgpayroll@purdue.edu. You may not enter time for payroll periods that are past. 

• You may plan ahead with your manager and put your time on the calendar for the rest of the year.

Please let us know at pgpayroll@purdue.edu if there are any problems or questions related to your ADP Leave Profile (PTO, personal, or sick time).

How Will PTO Work?

Here is an overview of how the system is set up and balances will be handled when someone separates from the university:

• All of your hours for PTO, personal days, and sick time will be available at the beginning of each calendar year. They are available for you to use as of January 2nd. 

• You may not use more time than you have available according to the accrual policy. If all of your time has been used or scheduled, the system will not allow you to enter more. That means you may have to cancel or move the PTO time you planned and already put on the calendar. Your manager can make changes or you may ask for assistance from pgpayroll@purdue.edu Your HR Business Partner is always available for questions.

• ADP will accrue your PTO, according to the policy, as the calendar progresses. If you are like most of our employees, this means by the end of the year you will have accrued all of the time you had available to take in that calendar year. If you should leave PG as an employee:

  • Policy may grant you 20 days of vacation. You leave PG in June and have not taken any of that time. The university will owe you for the time you have accrued from Jan 1 to your departure date.

  • Policy may grant you 20 days of vacation. You leave PG in June, having taken all of that time. The university will deduct the amount of time you used but did not yet accrue, from your final paycheck. 

Finally, we know that ADP has not yet added the bereavement leave option. It's coming. The time to grieve the loss of a loved one is still available to you.

If there are other questions related to planning your PTO, please talk with your supervisor or HR Business Partner. 

SuccessFactors Performance Evaluation Q&A Session Recordings

March 1 at 6:00 pm ET    |     March 3 at 3:00 pm ET     |     March 7 at 5:00 pm ET

Review recordings from our Q&A sessions.

The IRS requires Purdue Global, as an employer, to report whether an employee and dependents (if applicable) had coverage in 2021. Therefore, employees receive Form 1095-C, which details whether they were offered health coverage by Purdue Global and during which months.

Employee forms were mailed on 1/31; however, the 1095-C is not required to be submitted in order to complete a tax return — taxes may be filed as normal.

Forms are now available online through the BenefitFocus member portal accessible through the GHC OneLogin page. Forms can be found under Tax Documents in the menu on the left side of the page.

Questions can be directed to Human Resources at 765-494-2222 or hr@purdue.edu.

2021 W-2s will be mailed to the employee's home of record by the January 31, 2022 deadline. Electronic versions of the 2021 W-2 Forms will not be available in Workday, SuccessFactors, or ADP. 

All Purdue Global Employees have both a Purdue Global Identification Number (PGID) and a Purdue University Identification Number (PUID). You can find both your PGID and your PUID in the APL system with these instructions.  

The following information is for everyone who must record their hours to be paid, and for their managers who must approve that timecard.

• Employees will enter time on their first ADP timecard on December 27, 2021. It will cover the work period from December 26, 2021 to January 8, 2022. This check will be paid on January 14, 2022.

• Managers must approve this timecard by noon on January 10, 2022. 

First, it is important that the employee and manager have set up a Boilerkey.* A Boilerkey is required to access ADP to record hours worked or to approve them. Access the directions to set up your Boilerkey on the Purdue Global Landing Page.

Once you have your Boilerkey, scroll down to the next section on the page and find four boxes. Click the bottom right box that says: ADP Timekeeping Training Resources as shown in the screenshot below. 

The following information is about a change to the way you will accrue and record your paid time off (PTO).

With the transition in January 2022 to ADP as our payroll system, your vacation time will be accrued in the same way and at the same rate as all full-time employees. The current practice of three weeks as a standard number of vacation days will end.

Your salary will continue to be paid according to the Letter of Engagement (LOE) you receive via the APLnext system. 

What will change is that you will now record your "time off" in the ADP payroll system. There will be a record of how much time you have accrued as a FT employee and how much time has been taken. Tracking will now be part of the official payroll system. This is important if you change your FT status, because unused vacation time is paid out. 

• Review the directions to request PTO. 

• Questions or problems with Boilerkey should go to PGHR@purdueglobal.edu. 

Once on the PG Landing Page with a Boilerkey, scroll down to the section showing the four boxes and click the bottom right box: ADP Timekeeping Training Resources as shown in the screenshot below.

Please note that some of the resources linked above are for the Purdue University System and may not apply to Purdue Global employees. 

Job descriptions are general and may vary from the specific duties of your role.

Historical Information/Dates for Reference

October 25 – November 22, 2021

• Employees should download their goals from Workday and save them. Employees will need to enter these goals in Success Factors after the first of the year.

• While you are in Workday, please update your Profile, including Emergency Contact information.

• We want current information to transfer into Success Factors.  It’s important that we know who we are as a university, and many of you have not provided demographic information related to race or gender.  Please help us with our important PG Move focused on Diversity, Equity and Inclusion by creating a complete personal profile.  

November 30, 2021

• Deadline to enter and approve time-off requests for the remainder of 2021.  All Paid Time Off through December 31 (including planned PTO for the holidays) needs to be in Workday as of November 30. PTO occurring January 1, 2022, and later will be entered in Success Factors after the system transition.

December 3 – January 3, 2022

• • Workday blackout. Only time entry for hourly employees will be accepted.  

  • The blackout includes:

    • • No profile or personal information changes.

      • No transfers.

      • No promotions.

      • No new hires. No future hires – Hire Dates after this date must be in January 2022, in Success Factors.

  • Payslips will continue to be accessible to employees in Workday.

December 27, 2021

• As of this day, hourly employees will begin to log time in ADP (training information to come).

Benefitfocus will remain accessible as always: no changes for now. The Workday blackout will not impact open enrollment or benefits enrollment for those new hires starting by December 2.