Policies

To schedule any campus event, contact the Director of Media Services (stephanie.young@principia.edu; 618-374-5434). They will help you through the scheduling process and gather information from you that Media Services needs in order to allocate the proper resources for your event.

When planning any large social event, contact the Student Event Manager (heather.holmes@principia.edu; 618-374-5564). They will provide additional information to help you plan your event.

Please plan and schedule your event in accordance with the following guidelines. Receiving information about your event well in advance allows us to properly plan and allocate necessary staff and resources. Late requests can result in limited to no Media Services support.

SMALL EVENTS (individual or small group projects that do not require the support of MSC personnel during the actual event) 2 business days before the start time of your event.

LARGE EVENTS (all-campus events or any event that requires MSC personnel to be present to run the event) 2 weeks before the event.

Multi-Performer Events (events such as Starbrooks and variety shows) must also include submission of our Event Spreadsheet no later than 5:00pm on the Tuesday before the event.

MAJOR EVENTS (events that require significant planning such as conferences and large-scale productions) you must meet with MSC staff at least 4 weeks before the event.

In accordance with Policy 23 of Education at The Principia, Media Services will not require its full-time employees or student workers to plan or run events on Sundays with the exception of Christian Science lectures or other Christian Science related events. Any non-Christian Science related activity must receive approval from the Dean of Academics and the Dean of Students. However, Media Services will only staff approved non-Christian Science events if our staff is willing and available.

In order to promote focus on academic studies, Student Life and Media Services have established the following guidelines for social events:

SOCIAL EVENT END TIMES
11:00 PM - Monday thru Thursday
1:00 AM - Friday and Saturday evening (Saturday and Sunday morning)

SOCIAL EVENT LENGTH
Social events that occur Monday thru Thursday are limited to one hour

When inclement weather is a possibility, Media Services will work with the event sponsor ahead of time to determine an alternate indoor location and establish a rain call time. If the decision is made to keep an event outdoors and it ends up raining, in order to protect our equipment, please be aware that Media Services will pack up and will not set up again in the alternate location.

Media Services primarily supports on-campus events. Exceptions to this include events initiated and approved by Student Life and/or the President's Office. Otherwise, requests for off-campus events will be evaluated on a case-by-case basis. Please note that we do not support off-campus, non-Principia sponsored events.

A non-standard event is one in which the school's administration has authorized the use of a Principia College venue by or for an outside organization. An outside organization is one that is not an official part of The Principia Corporation and/or one in which most of the organization's members are not current Principia employees or students.

For these non-standard events held at Principia College, we charge a fee of $30 per event-hour, with a 2-hour minimum, to cover the additional use of our personnel and equipment (additional fees may apply). Event time includes time spent by Media Services personnel to set up for the event, support any rehearsals, support the actual event, and clean up and normalize the venue at the end of the eventt. Media Services will determine the number of staff members needed to cover any non-standard event.

To be considered, requests for non-standard event support must be received at least two weeks prior to the event. Payment of fees must be within thirty days of invoice.

All requests must be made through Joy Turnbaugh, Chief Operations Officer (joy.turnbaugh@principia.edu; 618-374-5152).

If you have any questions as to how these fees might apply to your event, please call the Media Services office at 618-374-5437 or 618-374-5436.

The Media Services Director maintains the master calendar online through PrinWeb. To have an event scheduled on the master calendar a Calendar Request Form must be filled out on PrinWeb. This form is also used to edit or delete an event already posted. IT IS IMPORTANT TO HAVE ALL INFORMATION IN WRITING. Please note that filling out a request form DOES NOT guarantee approval. When scheduling events, individuals or groups need to make sure the venue is available for use. Although the calendar may be clear, it does not mean the venue is available. We recommend you call the venue contact (see list following the calendar policies) to make sure the venue is open before filling out a request form.

1. For administrative planning purposes, departments should schedule major annual events at least one year in advance.

2. Any Principia Faculty/Staff/Student or Principia club/organization may submit a calendar request form; requests will be approved after confirmation that they comply with policies/guidelines and are aligned with Principia’s mission and purpose. Only on-campus events will be posted, with the exception of social events planned by the Student Life Student Event Manager and ACA for off-campus events to support student training and employment.

3. Major events (concerts, speakers, plays, bands, dance productions, house sponsored campus-wide events, PAC, International Perspectives Conference, etc.) may not be scheduled against other major events without special approval from the Dean of Academics, the Dean of Students, or the office of the President, depending on the nature of the activity.

4. Minor events (slide shows, non-speaker committee talks, resume/interview workshops, etc.) may not be scheduled against major events unless they receive special approval from the Dean of Academics or the Dean of Students, depending on the nature of the activity. If either a major or minor event has multiple performances, other events may be considered for scheduling.

5. Minor events may be scheduled against minor events with approval from the Technical Operations & Advertising Supervisor and the Student Event Manager. When a conflict arises, the Technical Operations & Advertising Supervisor will advise the event contacts to talk with each other to ensure that each are comfortable having conflicting events. The Technical Operations & Advertising Supervisor must listen carefully to each party when assisting them with a conflict.

6. When scheduling events, times should be chosen that allow for the possibility of scheduling a later alternate activity. If there is need for Media Services support there must be time allowed before and after the event for set up/take down.

7. In compliance with Policy 23, only certain events/activities will be scheduled on Sundays. Sunday activities, other than church, Sunday School, hymn sing, or inspirational talks, must be approved by the Dean of Faculty or the Dean of Students, depending on the nature of the activity. In all cases, provision must be made for Sunday School or church attendance and Hymn Sing unless the event/activity receives special approval from the Dean of Academics or the Dean of Students, depending on the nature of the activity. Intramurals have been approved as an appropriate “day of rest” activity. Requests for exceptions to schedule a one-time event/activity in conflict with Hymn Sing should be directed to Dean of Academics or the Dean of Students, depending on the nature of the activity.

8. Activities/events will not be scheduled which conflict with CSO testimony meetings or Christian Science lectures (video, web, or radio lectures are not included).

9. Activities/events will not be scheduled which conflict with Quiet Time or EMC (Exploring Metaphysical Concepts) as shown below; Quiet Time and EMC occur only during the academic term:

   • Quiet time: Mondays 11:00 – 11:20a.m. and Tuesdays/Thursdays 10:50 – 11:10a.m.

   • EMC: Fridays 11:00 – 11:50am

10. Activities will not be scheduled during the time of Wednesday testimony meetings.

11. No activities should be scheduled on the weekend before finals except for the Friday night of that weekend and activities need to end by midnight. This is for the support of student academic work in preparation for finals.

12. The maximum ending time for Sunday thru Thursday evenings is 11 p.m.

13. Events on school nights (Sunday thru Thursday) should last no longer than 90 minutes. Exceptions are made for varsity sports, events sponsored by academic departments and the Speaker’s Committee. Other exceptions for this rule need approval by the Dean of Students and/or the Dean of Faculty.

14. The ending time for Friday evening events is 2 a.m., and Saturday evening is 1 a.m. Media Services’ support of campus social activities will end at the times already specified. MSC personnel will pack up the equipment and return it to their storeroom. Students at the event are free to continue the event, provided that it is inside and no noise can be heard from outside the venue where the event is taking place.

15. Off campus varsity club sporting events will not be posted on the calendar except for championship games.

16. Order of priorities for scheduling events:

    • Yearly events sponsored by departments

    • Timeliness of request

    • CS related events

17. The Student Event Manager and Technical and Operations & Advertising Supervisor will coordinate with the St. Louis Campus major yearly events by attending their annual Master Calendar Planning Meeting in February.

Before reserving campus venues, you must get approval from the appropriate manager.

Please contact the Media Services Director (stephanie.young@principia.edu; 618-374-5434) to get approval for the following venues managed by MSC:

• Chapel (for events other than weddings)

• Holt Gallery

• Leonard Hall

• Rainwater Patio

• Wanamaker Hall

• Cox Auditorium

For any other venue, please click here to find the appropriate manager to contact.

Media Services has a variety of equipment that current faculty, staff, and students can check out for Principia-related activities and projects. Some equipment may be loaned out for personal, non Principia-related projects, but only on a short-term basis and only if the equipment isn't needed for a Principia-related project.

Please contact the Media Services Director (stephanie.young@principia.edu; 618-374-5434) with any questions

Policies:

• Equipment can only be checked out to current faculty, staff, and students.

• All equipment must be checked out by a member of the Media Services Staff to an authorized requester.

• In order to check out equipment, the requester must have a signed contract on file with Media Services.

• Priority will be given to Principia-related projects.

• Equipment must be returned before or on the due date. Late returns may result in a penalty (see below).

• ALL pieces of equipment need to be returned together, including accessories such as batteries and chargers, memory cards, cables, etc.

• Costs for repair or replacement for damage to or loss of the equipment will be charged to the borrower.

• Equipment for Principia-related projects can be checked out for two weeks. Equipment for non-related Principia projects can be checked out for one week. However, please note, if an academic or other Principia-related need arises, we may ask for the equipment back sooner.

• Students cannot borrow equipment over break for off-campus use. Students on campus over breaks can check out equipment for work related projects with supervisor approval.

• Please do not share borrowed equipment. You as the borrower are solely responsible for the equipment.

• Not adhering to any of these policies may result in the prevention of borrowing equipment in the future and/or result in a fine.

*additional COVID-19 policies

• In order to minimize use of equipment, we are no longer able to support personal projects at this time.

• Unfortunately at this time we are not able to support personal projects with equipment loans.

• To check out equipment for all Principia-related projects, please make an appointment in advance. Contact stephanie.young@principia.edu; 618-374-5434 to schedule a time.

• Media Services will sanitize all equipment between each use.

Visit our Equipment Loans page for information about how to check out gear.

Media Services provides and maintains five video edit suites for use by Principia students, faculty, and staff. In order to gain access, and receive a key, please schedule an appointment with the Media Services Director (stephanie.young@principia.edu; 618-374-5434) to go over the policies below in more detail and to sign our user agreement. Please note, priority for the use of these facilities will be given to academic classes.

The video edit suites should remain locked at all times. However, key-holders will be able to access them between 8:00am and 1:00am only. The outer door to the edit suite hallway will be locked otherwise.

Policies:

• All time spent in the edit suites must be logged using the dedicated Google Calendar. Access to this calendar is provided through the scheduling computer on the wall outside the edit suite hallway. Even if you did not schedule time in advance, please log your use of the suite.

• Academic projects always receive priority over personal projects, especially Mass Communication classes or students. Otherwise, priority is based on the Google Calendar sign-ups (first-come, first-served).

• Please save all your work on an external hard drive rather than the computer's internal hard drive or desktop. Storing your data on the computer puts you at risk of not having access to your files when you need them, or losing them permanently. Working from an external hard drives also gives you the flexibility of working from any computer and prevents other users from having access to your files. MSC is not responsible for maintaining files on the edit suite computers.

• Respect the edit suite space, equipment, and other users.

• Only water in a sealable container is allowed in any of the suites.

• Absolutely no food allowed in the suites. If you need to eat, please do so in the edit suite hallway. Also, please do not throw food scraps/containers away in the edit suites.

• The suites should only be used for media editing. Please do not use them for searching the Internet, writing papers, watching videos, etc.

• Video Edit 1 is now our Voice-Over Studio and therefore primarily used for voice-over recording. (See additional policies for the Voice-Over Studio below).

• Do not share or loan your keys. You, the key holder, are the responsible party. Anyone in the studio with you is your guest; they cannot be there without you. Additionally, strict Campus Security policies apply to loss of keys, improper usage and/or lending.

• If any of these policies aren't followed, your keys will be taken away, your access to the edit suites will be denied, and/or you may incur a fine.

• Report issues and/or problems to the Media Services Director (stephanie.young@principia.edu, 618-374-5434).

Visit our Edit Suites/Voice-Over Studio page for information about how to use these spaces.

Access to the Voice-Over Studio (Edit Suite 1) requires additional* training and authorization before key access can be given. Please schedule an appointment with the Media Services Director (stephanie.young@principia.edu; 618-374-5434) to receive instruction, to go over the policies below in more detail, and to sign our user agreement. Please note, priority for the use of this studio will be given to academic classes.

*Requires training in addition to Edit Suite training

All policies for Video Editing Suites still apply.

Policies:

• All time spent in the edit suites must be logged using the dedicated Google Calendar. Access to this calendar is provided through the scheduling computer on the wall outside the edit suite hallway. Even if you did not schedule time in advance, please log your use of the suite.

• Academic projects always receive priority over personal projects, especially Mass Communication classes or students. Otherwise, priority is based on the Google Calendar sign-ups (first-come, first-served).

• Please save all your work on an external hard drive rather than the computer's internal hard drive or desktop. Storing your data on the computer puts you at risk of not having access to your files when you need them, or losing them permanently. Working from an external hard drives also gives you the flexibility of working from any computer and prevents other users from having access to your files. MSC is not responsible for maintaining files on the edit suite computers.

• Respect the edit suite space, equipment, and other users.

• Only water in a sealable container is allowed in any of the suites.

• Absolutely no food allowed in the suites. If you need to eat, please do so in the edit suite hallway. Also, please do not throw food scraps/containers away in the edit suites.

• The suites should only be used for media editing. Please do not use them for searching the Internet, writing papers, watching videos, etc.

• Do not share or loan your keys. You, the key holder, are the responsible party. Anyone in the studio with you is your guest; they cannot be there without you. Additionally, strict Campus Security policies apply to loss of keys, improper usage and/or lending.

• If any of these policies aren't followed, your keys will be taken away, your access to the edit suites will be denied, and/or you may incur a fine.

• Report issues and/or problems to the Media Services Director (stephanie.young@principia.edu, 618-374-5434).

Visit our Edit Suites/Voice-Over Studio page for information about how to use this space.

*Recording Studio revised policies coming soon

Precedence:

The Music Production Association is a Principia College student club that operates “inside” the Principia College recording studio which is managed by the Media Services Center. From time to time special needs or academic use of the studio may take precedence over club use. Media Services remains the governing department over the space and should be involved regarding all issues and/or modifications of structure and equipment. In other words, the school relies on Media Services to keep the recording studio functioning and available. Darin Pierce is your direct contact. Principia College may grant or deny permission for use of the recording studio to any person at its discretion, as needed.

All equipment in the recording studio is considered “share and share alike” however, for the sake of record keeping, equipment that has been purchased by the club is labeled with a yellow “MPA” sticker. All other equipment belongs to the Media Services department unless it is the property of an individual and appropriately marked or know to be. Other recording equipment or microphones may be checked out from Media Services and must be returned to Media Services by the agreed upon return date.

Policies:

• Respect the recording studio space and equipment, but most importantly, respect others that will be using it.

• Clean up after yourself. Leave the studio nicer than it was when you arrived. (If possible.)

• No uncapped liquids in either room.

• Remove all dishes and trash even if they are not yours.

• Report issues and/or problems. (darin.pierce@principia.edu 618-374-5177)

• Schedule studio time using the scheduling computer on the wall. Even if you did not schedule time in advance, please log your use of the studio.

Procedures:

• Please do not move the following items: The computer, the computer monitors, the audio monitors (speakers), the desk, the equipment rack, the Soundcraft mixing console, the stand it is sitting on or the piano. Everything is in a very specific place and it all needs to stay there to ensure proper functionality for the benefit of everyone.

• Do not go behind the desk. It is tight back there and very easy to disturb something and cause it not to work. If you need help, please ask.

• Do not shut down the computer. If you need to restart the computer, please make sure that the master volume knob on the Monitor Controller is all the way down.

• Make sure the master volume knob on the Monitor Station is all the way down and/or no tracks are armed for recording before:

• Turning any outboard gear on or off.

• Doing any patching.

• Turn compressors and mic-pre’s on when needed and off when finished. These units generate heat and should not be left on unnecessarily.

• Do not turn off the Avid I/O device or the main power supply in the bottom of the rack. Just leave that stuff alone.

• The Soundcraft mixing console should also be turned on and off only as needed. The monitoring equipment beneath the Soundcraft may be left on. The console power switch is on its power supply on the bottom rear of the rack. It should be used independently of the master power switch on the front. In other words, even while the monitoring equipment is on, the console should only be on if it is needed. It is old.

• The keyboard and drum pad have special setups for their use. Use the provided USB cable and power so that you don’t clutter the environment, or otherwise cause problems for you or others.

• Please return all equipment in the recording room to their “default” positions when you are finished. The default arrangement for the space should be obvious; mic stands against the far left wall into the corner, cables on the pegs, guitars and guitar amps against the front wall, the studio drum set, set up as a five-piece kit, near the back wall, the piano against the right wall, the vocal mic and stand set up near the right side of the front wall, and all other miscellaneous equipment placed neatly in the far right corner.

Important! -

• Have a recording plan.

• Schedule studio time

• Record your session

• Clean up

• No “jamming”, practicing or rehearsing.

• This is a recording studio, not the Jam Factory

• If you feel you need to rehearse, set up mics and record your work. Otherwise don’t do it here.

• Do not play the instruments unless you are actually recording tracks.

• The piano may have been recently tuned.

• The drum set may have new heads and/or may be set up and tuned for a recording session.

• If you play the instruments casually, you impair their ability to be used for a quality recording.

• Do not share or loan your keys.

• You, the authorized key holder, are the responsible party. Anyone in the studio with you is your guest. They cannot be there without you.

• This is also a very strict policy with Campus Security. If you loan out your keys, you will lose them.

• Any guest of an authorized key holder may be a performer or observer only. They may not operate or handle any recording studio equipment.

Immediately report all problems and issues to Darin Pierce.

email: darin.pierce@principia.edu

phone: 5177

Additional -

• Do not modify the audio I/O (sound) settings in the computer preferences or in Pro Tools! If altered, Pro Tools will give you an error or may not launch at all.

• The computer preferences should be set to Internal Speaker for OUTPUT and Line In for INPUT.

• In Pro Tools, the Playback Engine should be set to Native HD.

Visit our Recording Studio page for information about how to that use this space.

Media Services maintains a fully functioning Television Studio to produce Principia-related live and multi-camera content. The studio is a flexible space that supports a wide range of hands-on academic learning opportunities only under the direct supervision of full-time MSC staff.

Please contact the TV Studio Manager (toms.musts@principia.edu; 618-374-5421) with any questions or to schedule time in the studio.

Policies:

• Priority for the use of these facilities will be given to pre-scheduled academic classes, especially during class times.

• Media Services staff is not responsible for the content of a class, but will only help with technical support of the space necessary to produce your product.

• When the syllabus for a class will include work in the TV Studio, a meeting must be scheduled with MSC staff before syllabi are due in order to go over needs of the class.

• For projects other than classes set to use the TV Studio, we require adequate lead time to take into consideration setup of the studio including set/lighting changes, rehearsals, etc., and it must be at least two weeks ahead of time (longer depending on the nature/scope of the production). Media Services needs significant lead time in order to be ready for any shoot in the TV Studio.

• Close-toed shoes are required in the Studio at all times.

• The TV Studio is a professional space and should be treated as such. All equipment, space, and personnel are to be treated with the utmost respect.

• Lock down tripod controls whenever leaving camera unattended for any period of time.

• Only water in a sealable container is allowed in either TV Studio space.

• Absolutely no food allowed in the TV Studio spaces. If you need to eat, please do so in the hallway outside of the control room. Also, please do not throw food scraps/containers away in the studio spaces.

Visit our Templin TV Studio page for information about programs that use the space.

Media Services maintains a Green Screen Studio. The purpose of this flexible creative space is to support the needs of students, faculty, and staff in executing a wide range of Principia-related projects only under the direct supervision of MSC video staff.

Please contact the Video Producer (toms.musts@principia.edu; 618-374-5421) with any questions or to schedule time in the studio.

Policies:

• Priority for the use of this facility will be given to pre-approved, Principia-related requests.

• Requests for time in the Green Screen Studio must be received at least 1 week before your desired date/time.

• Media Services does not provide any camera equipment for shooting in the Green Screen Studio.

• Media Services video staff is only responsible for maintenance of equipment in the space, they are not responsible for helping with the creative aspects of a shoot.

• MSC video staff has the authority to shut down any shoot at the scheduled end time. If more work needs to be done, another studio time can be scheduled by contacting the Video Production Manager.

• MSC video staff is there to help with the technical aspects of executing the vision of the requester; we are not, however, responsible for the creative content of any shoot in the Green Screen Studio.

• Close-toed shoes are required in the Studio at all times.

• The Green Screen Studio chroma key background, studio lighting, included furniture, all other equipment, space, and personnel should be treated with the utmost respect.

• Only water in a sealable container is allowed in the Green Screen Studio.

• Absolutely no food allowed in the Green Screen Studio space or in any of the surrounding Cox Auditorium spaces. Also, please do not throw food scraps/containers away in the studio space.

Visit our Green Screen Studio page for information about programs that use the space.

Policies yet to be written

Visit our Principia Internet Radio page for information about programs that use the space.

Media Services has the technology to convert, duplicate, and reproduce a wide range of media formats. These services include the conversion of older physical media to more current formats and the production of labeled CDs or DVDs of Principia events. Prices start at $2.50/CD and $5.00/DVD and vary based on volume and production costs.

Please contact the Media Services Director (stephanie.young@principia.edu; 618-374-5434) with questions or to get a quote.

Policies:

• Media Services will not convert or reproduce copyrighted material except for content that clearly falls under fair-use statutes for educational purposes.

• Depending on the scope of the project it can take between 1-2 weeks to complete the request.

• Personal projects can only be accommodated on a case-by-case basis. Criteria is based on current demands upon Media Services’ equipment and personnel; the size and scope of the project; the project's relation to Principia.

• Payment is due at pick-up. Cash, check, or Interdepartmental Transfer are accepted.

Visit our Media Conversions page for information about how to get media converted.

Film Club President: John Woodall

While the Film Club isn't part of Media Services, it is one of the best resource at Principia College for students interested in creating their own films to gain access to professional level filmmaking gear and training! For over 15 years, we have worked to bring together people from various levels of interest and talent as actors and crew on all kinds of student-led productions.

Want to direct your own film and need gear? Eager to get acting experience for film? Maybe you just want to stand behind a camera and learn from others? No matter what you're interested in, we have something for you. The Film Club is especially a good fit for you if you’re interested in pursuing a career in a related field to build a strong portfolio and work experience outside of classes.

At the end of each Spring semester we host a film festival to showcase student work. We are a student interest-based club. The more you express interest in learning filmmaking, the more we will do our best to meet everyone where they are at and provide training and opportunities to get involved. This could include pre-production training, like screenwriting or shot listing, production experience like lighting and gear operation, or post-production work like editing and sound design. Since filmmaking is one of the most collaborative art forms, we hope there is something for everyone at the Film Club!

Visit the Film Club website for more information, or contact John Woodall directly!

Media Services offers, for a fee, video documentation of campus events. This includes, but is not necessarily limited to, talks, performances, conferences, capstones, etc. In addition to documenting, we also provide livestreaming and DVD creation/duplication services. If you're interested in broadcasting your event, please visit our Livestreaming Policies for information regarding streaming.

Policies:

• Before requesting any event video, requestor must obtain, and provide to Media Services, written permission for recording (copyright, personal, etc.)

• Media Services will evaluate each event video request on a case by case basis and will fulfill these based on timeliness of the request and the availability of staff and necessary equipment.

• If you have specific requests for camera setup, shooting, editing, titling, or which night of a performance you'd like captured, please let us know well in advance (in the initial request if possible) so that we can support your event to the best of our ability.

• At no cost to event sponsors (livestreaming excluded), Media Services offers coverage of major campus-wide performances/speaking events, a single performance of each main stage theatre and music productions, and Commencement proceedings.

• For event video requests for off-campus groups, please see our Non-Standard Event Policies page.

• All requests for event videos must be made at least 2 weeks in advance of filming.

• All fees for event videos must be paid in full prior to start of the event.

• Pricing for event videos can be found in the table on our Event Video page.

• Prices for all event videos include finalized, edited digital files delivered within two weeks either directly onto requestor's hard drive or via Dropbox link. Delivery of files onto DVDs or other forms of physical media incur an additional fee that can be found on our Media Conversions page.

• Media Services is not responsible for maintaining any delivery link for more than 2 weeks.

• Media Services is not responsible for long term archival of any individual event video request.

• Media Services is not responsible for editing footage shot by other people. Please see our Edit Suites page for additional options for editing.

• In accordance with Policy 23 of Education at The Principia, Media Services will not require its full-time employees or student workers to plan or run events on Sundays with the exception of Christian Science lectures or other Christian Science related events. Any non-Christian Science related activity must receive approval from the Dean of Academics and the Dean of Students. However, Media Services will only staff approved non-Christian Science events if our staff is willing and available.

• If MSC is not able to meet your event video request, please see our Equipment Loans page for additional options.

Visit our Event Video page for information about how to request event video coverage and applicable fees.

In addition to event video coverage, Media Services also offers multi-camera coverage of events for additional fees. This type of production may include live-switching and up to four cameras. Because of the extra preparation involved in these types of shoots, approval and cost of multi-camera requests will depend more heavily on resource availability and complexity of the requests. Most large-scale multi-camera shoots of productions and performances also require our attendance at one of the final rehearsals, usually the week of the show.

Policies:

• All Event Video Policies still apply.

• Live broadcasts of multi-camera event videos will still incur an additional fee and our Livestreaming Policies will also apply.

Visit our Event Video page for information about how to request multi-camera event video coverage and applicable fees.

In addition to event and multicam video coverage, Media Services also offers select livestreaming options for broadcasting your events to a wider audience. Livestreaming fees start at $15, vary based on location and complexity of request and are independent of other video coverage charges. The type of streaming and necessity for Media Service involvement varies based on the platforms listed below and may or may not end up needing additional support.

Livestreaming Platform Options

• Full Service (YouTube): For larger scale events in select venues, Media Services will provide the YouTube link from an official Principia channel within one week of receiving the request and handle the stream from start to finish – $25.

• Intermediate (Zoom): Event sponsor will be responsible for all aspects of Zoom operation–this includes providing their own computer with a dedicated Zoom account and event link, designating a person to live-manage the stream, and recording the stream if desired. For advanced audio needs such as full two-way communication, please make sure to request this at least 2 weeks ahead of the event. Last-minute changes or requests may not be accommodated – $15.

• Basic (Personal accounts, Facebook, Instagram, etc.): If Media Services is unable to meet your request, or, if you would prefer to livestream on your own with no additional fees, we have tripods and phone mounts available for you to borrow. Please see our Equipment Loans page for more information.

Policies:

• All Event Video Policies still apply.

• All Multicam Event Video Policies may still apply.

• Media Services can only provide livestreaming services in pre-approved indoor locations that have the necessary infrastructure and internet connectivity to support a livestream. Please refer to our livestreaming page to see the list of pre-approved locations.

• The inclusion of copyrighted content in your presentation or event is not the responsibility of Media Services and may result in the removal of your content by the streaming platform, YouTube, etc.

• Requests for livestreaming must be submitted at least 2 weeks ahead of the event.

• For landing page requests, please contact jonathan.hosmer@principia.edu

In addition to documenting events, Media Services also offers the commission of custom Principia College-related video projects. Our services range from capturing a few clips to larger-scale productions that may include interviews, additional footage, and more extensive editing. These videos are generally used for promotional, advertising, and informational purposes. Ultimately, the complexity of the project being requested will determine the fees, timeline, and other factors of the project.

Policies:

• A Promotional Video request form must be completed for each video being requested. We require that these forms be filled out at least 2 weeks prior to the start of the production process (first filming date, etc.).

• Media Services will decide what constitutes a production video vs. an event video.

• Each production video request requires at least one pre-production meeting in order to determine the full scope of the project. This meeting will help Media Services determine a plan of action including the pricing, timeline, resources, and staff necessary to complete the project.

• Media Services will determine the right personnel to work on the project.

• Client (department) will be responsible for appointing a single point of contact for all creative decisions throughout the production process.

• Each promotional video request will allow for no more than 2 sets of revisions without incurring additional fees.

• Media Services will evaluate each production video request on a case-by-case basis and will fulfill these based on timeliness of the request and the availability of staff and necessary equipment.

• Media Services is not responsible for the production of personal projects.

• If MSC is not able to meet your production video request, please see our Equipment Loans page for additional options.

• Media Services is not responsible for editing footage shot by other people. Please see our Edit Suites page for additional options for editing.

• Prices for all production videos include finalized, edited digital files delivered within the timeframe determined in the initial pre-production meeting either directly onto requestor's hard drive or via Dropbox link. Delivery of files onto DVDs or other forms of physical media incur an additional fee that can be found on our Media Conversions page.

• Media Services is not responsible for maintaining any delivery link for more than 2 weeks.

• Media Services is not responsible for long-term archival of any promotional project.

The Flashy Box, all Principia digital signage, and other Principia-sponsored advertising venues (including bulletin boards such as in Howard Center and administrative/ classroom/performance/athletic buildings) are for advertising only by Principia-sponsored activities including Principia recognized Student clubs, Departments, and Organizations

For questions on advertising in the Concourse, please call Heather Holmes 618-374-5159

Graphics need to be landscape (wide not tall) to fit correctly in the Flashy Box.

If you have any questions, please contact Stephanie Young at 618-374-5434 or stephanie.young@principia.edu