TEC Full Classroom Guide

MAC DESKTOP OR LAPTOP

1. Connect the display cable

• Ensure the HDMI or DisplayPort cable is securely connected from the Mac to the podium connection point.

2. Quick keyboard shortcut (Recommended)

• Press Command (⌘) + F1 simultaneously to toggle between mirrored and extended display modes. 

• If you don't see the login window on the projector, the displays are in extended mode. Press Command (⌘) + F1 to switch to mirrored mode so the same image appears on both screens.

3. Open System Settings

• Click the Apple menu in the top-left corner, then select "System Settings" or "System Preferences".

4. Navigate to Displays

• Click on "Displays" in the sidebar to access display settings.

5. Enable mirroring

• Check the box labeled "Mirror Displays" or select the projector and choose "Mirror Built-in Display".

• Note: If mirroring is already enabled, you should see your desktop on the projector immediately.

WINDOWS PC OR LAPTOP

The Windows + P keyboard shortcut allows you to change the screen settings between multiple monitors, displays, or projectors. 

• A pop up window will appear for display settings where you can choose your preference. 

• Duplicate or Extend Your Display. Windows uses the term 'duplicate' screen instead of mirror (like Apple).

• You can manually navigate to this window by clicking Display Settings > choose Multiple Displays > Duplicate or Extend.

Adjust the volume dial or slider on the control panel to your liking for the microphone (lecture halls only) and computer's program audio feed to the house system.

1. Whether using the PC or a laptop, choose Extron HDMI as the audio output in Sound Settings

2. Locate volume controls

• Find the volume slider on the touch panel, usually labeled "Volume +", "Volume -".

3. Adjust volume

• Drag the slider up to increase volume or down to decrease volume. 

4. Mute/Unmute audio

• Press the "Mute" speaker icon to silence all audio. Press again to unmute. 

5. Check computer volume

• If playback audio is too quiet, check the output level in Sound Settings on the PC or laptop.

PowerPoint Presenter View allows you to see speaker notes, upcoming slides, and a timer on your screen while the audience only sees the presentation. 

Check 'Use Presenter View' under the "Slide Show" tab before starting your presentation. 

Setting Up Presenter View (Windows 11)

1. Connect Displays: Connect the PC or your laptop to the AV system.

2. Configure Windows Display: Press Windows Key + P and select Extend. This treats the second screen as a separate display, essential for presenter mode.

3. Enable Presenter View in PowerPoint:

4. Open your presentation.

• Go to the Slide Show tab.

• Check the Use Presenter View box.

• Select Monitor: In the "Monitors" group, select the monitor you want the audience to see from the dropdown menu.

5. Start Presentation: Click From Beginning (or press F5) or From Current Slide (Shift + F5).

Setting Up Presenter View (Mac)

1. To set up PowerPoint Presenter View on a Mac, ensure your external display is not mirrored (uncheck "Mirror Displays" in System Preferences > Displays > Arrangement). 

2.  In PowerPoint, go to the Slide Show tab, select Presenter View, or press Option + Return to start. This displays notes on your Mac and slides on the projector.

COMPUTER SCREEN DOESN'T MATCH WHAT'S ON THE PROJECTOR?

The display settings are likely set to extended instead of mirrored or duplicated. Press the Command (⌘) + F1 keys simultaneously on the keyboard.

NO SOUND?

• Audio Output in System Settings should be set to Extron / HDMI for all devices.

• Increase Volume on Touch Panel/ Button Controller   

• Increase Volume on Device or Media Player 

• Ensure Browser is Not Muted

• Confirm Correct Audio Output 

BLANK OR BLUE SCREEN?

• Ensure the computer is turned on. Locate the Mac Mini within the desk or podium rack. Press the power button.

• Ensure the computer monitor's power and display cables are fully inserted.

• Ensure the correct source is selected on the button controller or touch panel.