CONDITIONS OF ENROLMENT

These are the current Conditions of Enrolment. Parents are to agree to these conditions, or those that may replace them on signing the agreement, when they accept an offer of a place for a child at the College. Please read them carefully. 

Interpretation

1. “Parents” are defined as persons who have legal responsibility for the student (including legal guardianship), and persons who have responsibility for payment of fees and charges and are a party to the Enrolment Agreement.

2. “Student” is defined as a child of the biologically female sex who identifies as such, enrolled at the College subject to and in accordance with the terms set out in the Enrolment Agreement.

3. “Enrolment Agreement’ is defined as a contract

Fees

4. Parents will agree to pay to the College all fees for tuition, boarding, extra subjects, excursions, camps and the supply of goods and services to the student as determined by the College Council and as published in the Fees Schedule from time to time. All fees are payable in advance. The Boarding fee is charged in addition to the Tuition Fee.

5. Parents will acknowledge that payment obligations to the College are joint and several.

6. If one parent is or becomes sole fee payer the College requires a letter signed by that parent to state that they are the sole fee payer. If a third party is or becomes the sole fee payer the College requires a letter signed by that person to state that they are the sole fee payer.

7. If all the fees and charges are not paid in full by the end of the term in which they were due for payment, the student’s enrolment may be suspended and the College may subsequently without further notice refuse entry to the student or terminate her enrolment.

8. A full term’s notice in writing must be given to the Principal before any student is removed from the College, or her status changed from boarder to day student. If this notice is not given, parents will agree to pay a term’s fees plus GST. The amounts are a genuine pre-estimate by the College of the loss that it would suffer if parents do not provide the required notice. For boarders, a term’s fee will be charged for each term that a student delays commencement from the agreed date of entry. The change of status from a day student to a boarding student or vice versa should not be assumed. An application form must be collected from the Enrolments Office, or accessed online from the College website, and once completed is to be submitted to the Principal who will consider the application. Both suitability and availability will be taken into account.

9. Parents accept that no remission of fees, either in whole or in part, will be made if the student is absent due to illness, leave or suspension.

10. Parents will authorise the College to incur expenditure on their behalf such as purchases of books, stationery and equipment, and to advance such fares from time to time as the College considers necessary.

11. Parents will agree to pay all medical and ambulance expenses incurred on behalf of the student.

Expectations and Behaviour

12. Parents agree that their acceptance of the College’s offer of a place for the student implies that the student will complete her schooling at the College through to the end of Year 12 unless unforeseen circumstances arise. This includes a requirement that the student sit final HSC or any recognised exit credential examinations in Year 12 regardless of whether an early entry or overseas university entry offer has been received by the student.

13. Where the student is a boarder, parents understand that she will remain a boarder until the completion of her schooling unless unforeseen circumstances arise. We acknowledge that any request for a change to day student status must be in writing and that approval is at the Principal’s discretion.

14. Parents acknowledge that the College is a Christian community and that behaviours and attitudes based on Christian values are encouraged. Parents will agree that all communication between students, parents, visitors and staff members should be conducted in accord with the Respect for Others protocol. Parents will agree to avoid confrontation and criticism in public and accept that there is no place in the College community for sarcasm, derogatory remarks, inappropriate familiarity or offensive comments.

15. Parents acknowledge that the College is a Christian community for the education of girls, where Christian behaviours and attitudes are promoted. Accordingly, they understand that it is a requirement for enrolment at the College that a student identifies as a girl throughout the duration of their enrolment of the College.

16. Parents will agree to support the values and to abide by the standards and expectations of the College as set out in the appropriate publications such as the Student Handbook, the Student Discipline Policy, the Anti- Bullying Guidelines, the Child Protection Policy, Acceptable Use of IT and Wireless Network Policy, as published from time to time at the Principal’s discretion. Parents will agree that the student must do the same and they will agree to encourage her in this. Parents will have noted the College’s requirements in relation to behaviour, home study, uniform, attendance and leave, and agree to support the College’s disciplinary procedures for breaches of College requirements.

17. Boarders are to abide by those rules governing the boarding house, including leave provisions, as set out in the Boarding Handbook as published by the College.

18. Parents will accept that the College may determine which particular courses and activities are offered and/or provided at any time and which of these courses and activities are compulsory. All students must participate in and/or attend the following activities, as determined by the Principal:

1. Chapel Services and Assemblies

2. important College events such as Athletics and Swimming Carnivals, Open Day, Speech Day and other events as required by the Principal, from time to time

3. various camps and excursions that occur from time to time as an integral part of the College curriculum and student well-being program.

4. Sitting Year 12 HSC or recognised exit credential examinations.

19. Requests for leave from College activities, including academic and co-curricular programs, and for early departure at the end of a day or term and/or late return from breaks are considered only in the most extreme cases and must be applied for in writing to the Principal. For shorter periods, permission must be sought from the Head of Junior School or Head of Senior School.

20. Parents understand that the College requires them to be actively involved in the College through:

5. attendance at parent-teacher interviews and parent forums,

6. participation in courses offered by the College relevant to the student’s education, and

7. assistance to the College in a voluntary capacity at events from time to time.

21. Parents will acknowledge that the Principal may, by giving them reasonable notice, ask them to remove the student from the College at the end of a school year where the student has, in the Principal’s opinion, failed to meet the requirements of the New South Wales Educational Standards Authority (NESA) or has otherwise failed to make satisfactory progress in her academic work.

22. If the Principal, or her delegate, considers that the student is guilty of a breach of the standards and expectations of the College or has otherwise engaged in conduct which is prejudicial to the College or its students or staff, parents will accept that the Principal, or her delegate, may exercise the right to discipline the student affording the student procedural fairness in particular for matters involving suspension, exclusion or expulsion.

23. If the Principal believes that a mutually beneficial relationship of trust and cooperation between a parent and the College has broken down to the extent that it adversely impacts on the relationship, then the Principal may require the parent to remove the student from the College. A term’s notice will be given in such cases.

24. No remission of fees will apply in either case.

Health and Safety

25. Parents will acknowledge that they have fully disclosed any special needs (including but not limited to any learning, medical, physical or psychological needs) which the student has. Where any disclosed special needs change or where any special needs arise, parents will agree to notify the College immediately. They also agree to complete the student’s medical form fully and accurately and provide annual updates to the College Health Centre.

26. In case of the need for urgent medical or hospital treatment for the pupil, and if her parents or guardians are not readily available, a member of the school staff is authorised to give authority for such treatment without the School or staff member incurring any legal liability to the parent, guardian or pupil. In this regard the parent or guardian hereby indemnifies the school, staff and Council against any claims which might arise as a result of such treatment. Parents understand that the College requires parents to observe College security procedures for the protection of students from direct contact with those outside the College during school hours and that they are only to make contact through the College office.

27. Parents will acknowledge that the College seeks to maintain an environment that is safe for all students and in which learning can take place. They will also acknowledge that to this end the Principal or her nominee may search the student’s bag, locker, mobile phone or other possessions or electronic devices where there are reasonable grounds to do so. The Principal may also carry out computer surveillance which includes using software or equipment to monitor use of computers, the sending or receiving of emails, the accessing of websites and the use of social media.

28. Parents understand that the College requires parents to observe College security procedures for the protection of students from direct contact with those outside the College during school hours and that they are only to make contact through the College office.

29. Parents accept that the student’s personal property is not insured by the College which does not accept any responsibility for loss. Parents also accept that the College does not cover students for medical or dental expenses incurred following accidents at school or at school activities.

Privacy

30. Parents accept that the College may from time to time collect personal information about parents and students which may be necessary for the College’s function or activities. Parents will authorise the College to use and disclose information in such a manner as the Principal may deem appropriate for the purposes of the student’s education, health, care, welfare or development. They will acknowledge having read and signed the College’s Standard Collection Notice.

31. Parents accept that the College uses images and/or names of students as part of recognition of their achievements or for their participation in school activities, as well as for provision of information about the College. If parents wish to restrict the publication of such information in any format, they will contact the College in writing with a detailed request and a statement as to whether the restriction applies to name, image or both.

32. Where relevant, parents will agree to provide to the College all current Family Court or other court orders or parenting plans relating to us and the student.

General

33. Parents will agree that the College may change these Conditions provided it gives them at least two terms’ notice and that the new Conditions take effect from the beginning of a calendar year.

34. Parents will agree to give the College notice of any change in their contact details or other information concerning themselves or the student.

Overseas Students

35. An Overseas Full Fee Paying Student entering the Boarding House is expected to remain in the Boarding House for a minimum of two years.

36. Where the student is an Overseas Full Fee Paying Student, parents will agree to pay:

1. a government surcharge which applies to all overseas students each term;

2. the cost of private health cover for up to four years in advance in compliance with government Visa requirements.

37. Where parents do not reside in Australia, we suggest they appoint a suitable adult resident in Armidale to act as a guardian for the student.

The guardian would:

1. be at least 25 years old;

2. speak English;

3. be contactable by the College;

4. be able to give support to the College in meeting the needs of the student;

5. attend enrolment interviews, parent-teacher interviews and other contacts at the College’s request;

6. exercise a duty of care to the student when she is on leave with them;

7. liaise with parents, the Pathways Administrator and the Head of Boarding where appropriate, to ensure the student’s welfare; and

8. sign the Expectations of a Guardian form before the student enters the College.